Item #08 Approval of Allocation of Funds to Cover Shortages in General Fund Expense Accounts for FY 2016 ()cope
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AGENDA ITEM COVER SHEET
Meeting Date: December 6, 2016
Item # 8
Reviewed By:
Contact Name: Wanda Horton Department Director: /l/i ;er
Contact Number: X1520 City Manager: Or7,
Subject: Allocation of funds to cover shortages in General Fund Expense Accounts for FY 2016
Background Summary:
Expenses for general fund legal services and fire department salaries exceeded budgeted amounts for fiscal year
2016. Funds need to be transferred to cover these shortages since there are not excess funds available in the
departments.
Issue:
Legal expenses related to contract negotiations with the police union and other police matters contributed to the
shortage in the legal expense account. The city approved retro pay for members of the fire union which
exceeded available funds for salaries. Expense accounts should not exceed the amounts budgeted thus it is
necessary to transfer funds to these accounts before we officially close the financial records for fiscal year 2016.
Recommendations
Staff recommends transfers from available funds in the Police Salary expense line to the cover the shortages as
follows: Legal Expense(001-514-00-3101) $8,200 and Fire Department Salaries(001-522-00-1200) $105,000.
Attachments:
None
Financial Impact:
The approval of this transfer will cover the current shortages and bring the city into compliance with the charter
thereby eliminating an audit comment.
Type of Item: (please mark with an "x1
Public Hearing For Clerk's Dept Use:
Ordinance First Reading )( Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
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