Item #05 Approval of Donation from the West Orange Seniors Association to Expand the Audio Visual System at the Tom Ison Senior and Veterans Center Ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: January 3, 2017
Item # 5
Reviewed By:
Contact Name: Jeffrey Hayes Department Director:
Contact Number: 407-877-5803 City Manager: %�'� z
Subject: Donation from the West Orange Seniors Association to exp- • the audio visual
system at the Tom Ison Senior and Veterans Center.
Background Summary:
Since 2008 the West Orange Seniors Association (WOSA) has been conducting a variety of programs and
activities for its 300+ members at the Tom Ison Senior and Veterans Center on Adair Street, which includes line
dancing, chair exercise classes, dominos, Tai Chi classes, crafts, choir, movies, luncheons and bingo.
In 2012, the City completed improvements at the Center under a Federal grant to assist the West Orange
Seniors Association with the offering of these programs. Since that time, participation in the programs offered
through the WOSA has continued to increase; and as a result of this, the WOSA have expressed an interest in
expanding the audio visual system at the center to provide improved visual aspects for some of the
programming. The WOSA is requesting an additional ceiling mounted projector and motorized screen be
installed to meet the needs of its participants.
The City has obtained a proposal from the contractor who installed the original system at the Center. This
proposal is to install an additional screen and projector to the existing audio visual system at a cost of
$6,750.15. The WOSA has agreed to donate funds to the City totaling $6,750.15 to pay for the installation of
this system. Staff is recommending the City accept the donation from the West Orange Seniors Association with
the condition these funds be used to expand the audio visual system at the Tom Ison Seniors and Veterans
Center; and further, requests authorization to expend these funds for this purpose.
Issue:
Should the Mayor and City Commission accept the donation of $6,750.15 from the West Orange Seniors
Association and authorize staff to proceed with the installation of the audio visual system at the Tom Ison
Seniors and Veterans Center?
Recommendations
Staff respectfully recommends that the Mayor and City Commission accept the donation of $6,750.15 from the
West Orange Seniors Association and authorize staff to proceed with the installation of the audio visual system
at the Tom Ison Seniors and Veterans Center.
Attachments:
None.
Financial Impact:
City staff will be required to perform minor improvements at the center to accommodate the installation, which
includes moving the existing wall mounted fire alarm, providing a ceiling mounted 120VAC electrical outlet to
provide power at the new projector location and providing an additional 120VAC direct connection to the new
motorized projection screen. This work will be completed by the Facilities Division with the Public Works
Department.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
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