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Item #05 Approval of Most Valuable Partnership Grant – Cycle 2016/2017`- Ur 0('()(>(> Ilotid0 AGENDA ITEM COVER SHEET Meeting Date: February 7, 2017 Item # 5 Reviewed By: Contact Name: Joy P. Wright Department Director: 0/ Contact Number: 407-905-3100 x9-1530 City Manager: 1/10 Subject: Most Valuable Partnership Grants — Cycle 2016/2017 Background Summary: The Most Valuable Partnership Grants Program has been in operation for several years. The grant program assist Ocoee neighborhoods and organizations with projects that will enhance property values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program held annually in November. The maximum matching grant award is $2,000. Funding is not given up front, but is reimbursed at the completion of the organization's project. Applicants pay for their improvement projects and then get a portion back, up to a maximum of $2,000. Four applications were submitted. The following organizations are recommended to receive grants: Admiral Pointe; Silver Bend; Sleepy Harbour and Lake Olympia. The four organizations are requesting a total of $7,363. There is $12,000 in grant funding available. Issue: Should the Mayor and Commissioners approve the $7,363 funding recommendation? Recommendations: Staff respectfully requests that the Mayor and City Commission approve the recommendation. Attachments: MVP Grant Applications Financial Impact: Total amount requested is $7,363. There is $12,000 available for the MVP Grant program in FY 2016/17. Listed below are the four organizations recommended to receive an MVP Grant: 1. Admiral Pointe HOA Improvements and heavy mulching to landscape areas at main entrance. Amount requested: $2,000 Staff recommendation: $2,000 2. Silver Bend HOA Install security cameras at Silver Bend Blvd. at Cassingham Circle. Amount requested: $2,000 Staff recommendation: $2,000 3. Sleepy Harbour Rec lot: Replace declining and dead landscaping at the rec lot, fertilize existing landcape, wash and paint pavilion, pressure wash and pain entrances Amount requested: $1,363 Staff recommendation: $1,363 4. Lake Olympia HOA Replace landscaping in the common areas to prevent deterioration of areas where planting and trees were removed. Amount requested: $2,000 Staff recommendation: $2,000 Total Requested: $7,363 Staff Recommendation: $7,363 Type of Item: (please mark with an 'k') Public Hearing Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. 2 Reviewed by For Clerk's Dept Use: Consent Agenda Public Hearing Regular Agenda N/A N/A N/A Type of Item: (please mark with an 'k ) Public Hearing For Clerk's Dent Use: Ordinance First Reading �� Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by N/A 3. City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program 2016/2017 Application Form and Instructions Deadline for Application is 5:00 p.m. on November 30, 2016 Final Report to receive grant monies is due August 4, 2017 Applications will be accepted by mail or hand delivery to: Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 Date Received: 22L.L - November 29, 2016 ---via hand -delivery --- Ms. Joy Wright City of Ocoee Community Relations Manager Re: Most Valuable Partnership Grant (MVP) application Dear Ms. Wright: Please find attached the completed 2016/2017 MVP Grant Application for Admiral Pointe HOA, Ocoee, FL. In addition to the completed application and required forms, the following items are also included: • "before" project photos & project draft renderings • Project cost estimates/quotes • HOA meeting notes On behalf of the Admiral Pointe Beautification Committee, thank you for staff s consideration of our grant proposal. Should you need additional information or clarification regarding the submitted information, you may contact Mr. Eddie Quinn, Project Leader at (407) 625-1078 or myself, Steve Rykowski, Assistant Project Leader at (407) 309-3959. Sincerely, Stephen "Steve" Rykowski Achniral Pointe Beautification Committee — volunteer cc: Eddie Quinn Admiral Pointe Beautification Committee Chair & MVP Grant Project Leader City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: Project Leader: Address for Proj ect Leader: C� I i e _ (` _ 11 vl ►� -- PA-F� `�-I� �h Ceo ,'� JJee, eh10 Phone Nos. for Project Leader (Day) 6 vi 5- 4 (Evening) Email Address: i Q. a U 111 kJ lPJ q JM 21 Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please d cribe the population served: II w;f t,h Airb 5v W,UiA;3 M wJ« C_1 ku 1-�, V OC OC-eldl WOCI � e- u FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? `s If Yes: (If No, skip to section on the next page.) When was it formed? _ How many members are in the association? S5 Are the members all homeowners in the neighborhood? � Q ,5 What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): Afto e-,ch e,.) ('d-.e-!l V P, i 5q- C boa G� kn . , I' Jw a �� Gi tL 4 � �� '"� �ri �-4 �`o� C o �-►� wc�"�- 2... � hc�- F /`� cv r fT R- V O lo tj el)e, kn h e-0-3 �fdlo&I'f"e✓e-/'S aThS e-,t-4 comwC4e-e- h,05- (p +e-�e<-5- o ,-t ct c-o��, fie �1 (r/�b,ks()ti. 4 How does, the %association elect its leadership? When and how often are elections held? QaC�Sl�lfb I S '_I�e_C7P_k kj qj J cf hM 11J/ ROA J7"I� '4 . U014e_ 1�leJo Y eS /rX It e14 2_L__)Ls,zhz)/& et6 01- Qrvow �O Qki! �%z w� ��vS', Co,�y� m ��c.- �r firs a v►c!tgL� 07 f Q hC' Vo/v If No: Do you have an active neighborhood group? _ How many members are in the group? How many homes are in your neighborho _ What is your group's organizational structure? When was it organized? ice -President, Committees, etc.) How does your neighborhood group a its leadership? When and how often are elections held? For community organizations which are not "neighborhoods", please a saver the following questions: What is the name of your organization? Is your organization a formal "non-profit", an informal civic group, or other (please explain): How many people are members or clients of your organization? / /I Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? P In 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. n but (c tb �-�Ae3 f- P��► i c . PI ase describe ow your h eownersassociation/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? o(� the CihH(,4L kkk 1'�.5ir��,�.� Oc�Se�jol(� Cr_�� tt /Inc, G,rOCP,I) r u O ti Q lre— ycquii- e- 0 V fl, What is the name of the proposed project? C o M M u, J4 o Y Y LI _ What is the dollar amount being requested? (Remember, all dollar amounts must be mate nei hborhood/orga//nization and any partners. The maximum grant award is $2,000.) Ph 0YOU +B 4,%e 5- U G4D)9R- Ykegy� Briefly describe the proposed project: List the nrniart anatc- (1) (2) (3) 6 I Yl the .41 01 List a minimuin of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. 7 How will the neighborhood residents/community organization members be involved with the project? PIRase be specific. kes U 0 ,W i "11 r0l h `t�a I-,e. p w vq,q - What is the loc tion of th proposed project? If the pr description of whom it will serve in what general area. i ff the proposed project is a physical impfovement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right- of-way or the owner of the private property or common area.) 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2016/2017 MVP Awards application on (date), and attached are the minutes reflecting this vote. �- qv sM` i Al"t Signature of person preparing application Print Name 6Neiborlhood/Organizatioii President Signature of Neighborhood/Organization President Date: / � Date: L% 0 Completed MVP Awards applications must be received by 5:00 p.m. on November 30, 2016 Deliver in person or mail to: Jo P. Wright, ConjMHnity Relations. 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call (407) 905-3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? _ 9 MOST VALUABLE PARTNERSHIPS (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2016/2017 Proiect Plan and Timeline Project Name: 'Alt"L Neighborhood/Organization: ........................ . ..... .......................... . ......................... ................... ...... ........... 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PON ................. . . . ....... ............ ... . ... ...... .. ... ** . .. ........... . *** ......... ............. .. . .... .............. . ................................... . .. ...................... . ::, . � ................... .. /4v r f1cet7h itv J C),q Com)m,,if), TZ)0- FJ— 0 R 201co o 5A Mr c071 f1k01nk--5- t e-w Me n t PICOVA5, 3 Pa. �2c) Fr-Q i e- G U, 0 0 R- q� tml,�r I,hqL VP - V. -7, (R Q S/fMF t � qA 0,-J F-i A% li K4 Wowe JACAIMM 4,F-- fi-0 QLQ 42kL)f7 "h ,pos lA)Qv - KLNV 5-�kt t,47 f uikq4ew-j-1 coehy),. ' )),014)4 �w wa,K P* Capnt-04e-, 10 C) MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2016/2017 Proposed MVP Awards Project Budeet Neighborhood Project Name: PROJECT Rr, v r.iv u n3. Cash from the City: Cash from the Neighborhood/Organization: Qa,k,4 i�j) Cash froin Partners (List of Partners and Cash Contributions): TOTAL CASH REVENUES: PROJECT EXPENSES: $'0UOpa $ 5rl f-9s (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) V. 85 f6,v, 0 �14- 5-0 0 &-, s p q5 TOTAL OF PROJECT EXPENSES: $ 11 ** Total Cash Revenues should be equal to or greater than total project expenses. ** In Kind Contributions: Estimated Value $ [ZolunteerLabor Hours x 10/hr $ 13 K�y ADMIRAL POINTE HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING S IDOCTOBER 11, 2016 1. CALL TO ORDER Vice -President Jordan Labadie called the meeting to order at 7:06 p.m. 2. CERTIFY QUORUM A quorum was established with the following Board members present: Jordan Labadie, Rodney Armstead and Chris Townsend. Gary Smith and Mark Gibbons were absent. Carol McKay represented Sentry Management, Inc. 3. PROOF OF NOTICE OF MEETING Jordan Labadie certified that the meeting was noticed in the community in accordance with the Association documents and Florida Statutes. 4. APPROVAL OF MEETING MINUTES Jordan Labadie made a motion to approve the September 14, 2016 Board of Directors Meeting Minutes as presented. Chris Townsend seconded the motion and it carried unanimously. 5. TREASURER'S REPORT Jordan Labadie reviewed the September 2016 Financial Summary and financials for the month of September 2016. Jordan Labadie made a motion to approve the Treasurer's Report as presented. Chris Townsend seconded the motion and it carried unanimously. 6. MANAGER'S REPORT Management went over the AJR Report with the Board and also discussed the Property Notebook. The Board members discussed the pending mediation hearing and a settlement. The attorney is asking for an $880.00 cost deposit to proceed with collection on account #000021. Jordan Labadie made a motion to approve the cost deposit amount of $880.00 to proceed with collection on account #000021. Chris Townsend seconded the motion and it carried unanimously. 7. COMMITTEE REPORTS a. Social Committee - Velaina Koren sent Management receipts for $1,067.81 for expenses for the Fall Festival and is asking for reimbursement. u-1 Chris Townsend made a motion to approve the reimbursement of $1,067.81 to Velaina Koren for expenses for the Fall Festival. Rodney Armstead seconded the motion and it carried unanimously. b. Beautification Committee — Eddie Quinn was present to discuss the MVP Grant funds not received yet and what the money will be utilized for in the community. Discussion followed on what the funds were used for last year. Also, the Board discussed with Eddie Quinn they would like to see something done on Coastal Cir. to enhance that area of the community. Eddie Quinn is to come up with a list of what the Beautification Committee is planning to spend with the funds. Chris Townsend made a motion to approve the MVP Grant funds to be used for F m-� and upgrades, ttothe.lands�ca e_ in the community. Rodney Townsend f seconded the motion and it carried unanimously. 8. UNFINISHED BUSINESS a. Community Signage Update — Management worked with a representative for Great American Business Products to get a cost estimate for the signs to be replaced in the community. Cost estimate is approximately $800.00 for all signage. Jordan Labadie made a motion to proceed with the order for the new signage for the community at a cost estimate of approximately $800.00. Randy Armstead seconded the motion and it carried unanimously. b. Landscape Contract Renewal — Our current landscape vendor had sent a new contract with a $200.00 per month increase due to his rising insurance costs. Eddie Quinn asked for a copy of the contract and is to speak to the vendor. This item is tabled until the next meeting. 9. NEW BUSINESS a. Proposed Budget January 1, 2017 - December 31, 2017 — The proposed 2017 Budget was presented to the Board members with the changes made from the previous meeting. Rodney Armstead made a motion to approve the Budget for January 1, 2017 — December 31, 2017. Chris Townsend seconded the motion and it carried unanimously. 10. ADJOURNMENT There being no further business to discuss, Jordan Labadie made a motion to adjourn the meeting at 8:35 p.m. Chris Townsend seconded the motion and it carried unanimously. .: y++••. I a • 1 300 Central Park Dr. x `• ' ' ' < ` Sanford, FL 32771 OUTO POR (407)995-9095 Fax: (407) 995-9793 ............ www.fisoutdoor.com/info@ftsoutdoor.com 3�8.. of:GfU^F We support "OPERATION HOMEFRONT" GUST* 16075 SHIP TO: 0 & A Services Inc 170 Ronning Way Longwood, FL 32740 BILL To: 0 & A Services Inc 170 Ronning play Longwood, FL 32740 (407)995-9095 COD CUSTOMER - MUST COLLECT PAYMENT UPON DELIVERY 11 Lines Total QUOTE TAKENBY;;`:.........gicir ...4....:'s 11/28/16 mws 3926656-00 # Apt s 121 FIS Outdoor Sanford 1 SHIPPING BRANCH: 121 FIS Outdoor Sanford (407)323-4222 300 Central Park Drive Sanford, F1 32771 (407)323-4222 935 Keaton kw ..............EE Orlando LTrk COD CHECK OR CREDIT own aKe-otts, estimates ana Tor tneer be s to tnelr plea a mention the quote when orderingl The unit SubTotal Quote Total $1.425. $1,574.75 1 stomers. e o avoea Duung contuse n wnen oraerin a joD tnat nas en quotea, are guars eed for 15 d ys from he date of the q ote, with the ex eption of pipe. �ast Pa�ge� TERMS AND CONDITIONS y accepting a ery of the goods and/or signing a copy hereof, buyer agrees that 1. All products listed have been received unless noted by customer. 2. Delinquent invoices bear interest on the unpaid sum at the rate of 1 1/2% per month. 3. Claims based upon defective or damaged goods must be made within five days after delivery. 4. Merchandise may not be returned without prior approval. Any returned rpe(G7 i�G i� supjgct ti restocking charge based on such merchandise being in resalable condition and returnable to the original vendor. 5. If an action is commenced to enforce payment hereon, seller shall be entitled l / i to lU L� to recoverattorneyafees and costs incurred aswell asdamages. SERVING ALL OF YOUR GREEN INDUSTRY NEEDS Mulch will be applied to: Landscape bed at main entrance 3 street islands with landscape beds 3 cul-de sac landscape islands Kiddy Park 2 Boat dock areas A line of oleanders will be planted along the chain link fence in the Chauncey Court Boat Dock — resident gathering area — the new plantings will also be mulched: A� �� ), he f �oct+ PID C-k- � /4 � 141 � L/ f ........... X., I.1 X 0 i ■ U V� V City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program 2016/2017 Application Form and Instructions Deadline for Application is 5:00 p.m. on November 30, 2016 Final Report to receive grant monies is due August 4, 2017 Applications will be accepted by mail or hand delivery to: Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 Date Received: -3 ° 14 By:lt� _--- jo� ' PD City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neigh Project Leader: Address for Pr( Phone Nos. for Project Leader (Day) qyE e/1 gy 69`0Q�r•, Email Address: Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: 11 r v o of l a inn ni rk , C c h ComoA dtl ane.af_ FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? L If Yes: (If No, skip to section on the next page.) When was it formed? How many members are in the association? 4L Are the members all homeowners in the neighborhood? -&S What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): P (—es J e�vv� . � - R � , P 4 How does the association elect its leadership? When and how often are elections held? If No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice -President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods", please answer the following questions: What is the name of your organization? Is your organization a formal "non-profit", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? What is the name of the proposed project? Updo4v P. Nea- I What is the dollar amount being requested? (Remember, all dollar amounts must be matched by e neighborhood/organizatiocn�and any partners. The maximum grant award is $2,000.) Briefly describe the proposed -project: _ l ac j zcc.nI n I V f1p- List the project goals: (2) (3) -' U hav e a.b(� Beci-(�u+'xt C +, b �cf bf-a Q-- �ner+ .1 List a minimum of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one siggature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader o, ` V;o5 Historian (Photographer) Quarterly & Final Report CoordinatorLl tr r ►/ Partner/ Volunteer5�' Coordinator �� t 3 Aer;-qp'1�5ACu ,IN ! . �� i How will the neighborhood residents/community organization members be involved with the project? Please be specific. L W P �+ What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. (� TS � Q n A nP&t(` If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) -fs10-nd Ott•�u-� Measurements of the Proposed Improvement: (show on attached drawing If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right- of-way or the owner of the private property or common area.) 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2016/2017 MVP Awards application on (date), and attached are the minutes reflecting this vote. Print name kpVerson preparing application Pam Signature of person preparing application Date: 11 I-aq11(, Print Name of Ne' orhood/Organization President �a� �U C�LVA Signature of Neighbd/Organization President Date: (lP Completed MVP Awards applications must be received by 5:00 p.m. on November 30, 2016 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call (407) 905-3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 MOST VALUABLE PARTNERSHIPS (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program Project Name: Neighborhood/Organization: TASK START DATE COMPLETION DATE PERSON RESPONSIBLE RESOURCES NEEDED ace S r�wLail JO-0 U,&(-L 30ti taro �1 10 MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2016/2017 Proposed MVP Awards Project Budget Neighborhood/Organization: WL,f Project Name: AAM I PROJECT REVENUES: Cash from the City: $ DOD Cash from the Neighborhood/Organization: $ (� Cash from Partners (List of Partners and Cash Contributions): TOTAL CASH REVENUES: $�_ PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) 42w $ $ $ $ $ TOTAL OF PROJECT EXPENSES: $ 0 "` ** Total Cash Revenues should be equal to or greater than total project expenses. ** In -Kind Contributions: Estimated Value Volunteer Labor Hours x $10/hr $i3 J 13 Phone: (407) 275-6200 �--_`U.:��'•�"`�v�r� �LIWAq gJ mziace;iaace inc. + Fax: (407) 273-4345 Full Service Can%aciars Since iUfio W",wi-carol kingscapes.cam LANDSCAPE PROPOSAL Revised To: Lake Olympia Club HOA Date: 10/6/16 Address: Phone: 407-491-3294 347oe Acropolis Circle Email: ryanryantb@aol.com City Ocoee, FL newlook70@bellsouth,net Zip: 4761 Attn: Mr. Joseph Gaillott Carol King Landscape Maintenance, Inc. shall provide all labor, equipment, material, supplies, n and insurance necessary to complete the following work. �' f Location: Silver Star entrance �z ve a couple Trinette Arboricola and one Viburnum to make room for two new Ligustrum trees. Add (2) Loropetalum to fill gap at front of sign. Fill in bare areas with new Trinette Arboricola; top dress new plants with mulch. Supply & Install: (2) 7 gal Plum Loropetalum (25) 3 gal Trinette Arboricola �} A r (2) 100 gal Ligustrum Japonicum 7'x 7' (1) cu d Mini P' B k y ine ar Mulch — —� Job Cost:.... $1,994.50 Location: Silver Star median Scope of Work: Grade and prep median island removing dirt and mulch so new plant material, trees and sod can be installed at a proper height; haul all created debris to a dump facility. Supply and install new plant material, trees and sod; top dress beds with mulch. Supply & Install: (30) 1 gal Pink Penta's (85) 3 gal Blue Flag Iris Phase— L (500) sq ft Floratam St Augustine Sod (30) 3 gal Chocolate Loropetalum (30) 3 gal Silver Buttonwood (3) 30 gal Tuscarora Crape Myrtles (4) Cu yds Mini Pine Bark Mulch (%2) cu yd Landscape Mix LJobt:.... $4,200.00 Page 1 LANDSCAPE PROPOSAL Revised continued To: Lake Olympia Club HOA Date: 10/6/16 Phone: 407-491-3294 Address: Acropolis Circle Email: ryanryantb@aol.com City -St.: Ocoee, FL newlook70@bellsouth,net Zip: 347 \ Attn: Mr. Joseph Gaillott l Location: Center pon Sco t: Remove grass/weeds/old plant debris from sidewalk to back of Crape Myrtles from Oak tree to Oak tree. Remove (1) Oak tree and transplant towards lift station; haul all created debris to a dump facility. Supply and install a row of Viburnum. Add (5) Ligustrum shrubs to hide comer of fence by lift station; top dress new plants with mulch. Supply & Install: (5) 7 gal Ligustrum �� (41) 7 gal Viburnum Odoratissimum l (4) cu yds Mini Pine Bark Mulch b Cost:.... 52,066.00 Location: Front entrance corner beds and along front wall along Clarke Scone of Work: Remove border grass around (4) Roebelenii palms and all material in the (2) corner beds except two Ligustrum on the north side; haul all created debris to a dump facility. Shrink corner beds and repair damaged sod by adding new St Augustine. Supply and install new plant material and trees; top dress beds with mulch. Supply & Install: (2) 100 gal Ligustrum Japonicum Tx 7' (44) 3 gal Gold Mound Duranta (35) 3 gal Silver Button (35) 3 gal Chocolate Loropetalum (32) 3 gal Blue Flag his (1,000) sq ft Floratam St Augustine Sod (10) cu yds Mini Pine Bark Mulch Job Cost:.... $6,112.00 Page 2 LANDSCAPE PROPOSAL Revised continued To: Lake Olympia Club HOA Date: 10/6/16 Address: 1505 Acropolis Circle Phone: 407-491-3294 City -St.: Ocoee, FL Email: ryanryantb@aol.com Zip:34761 newlook70@bellsouth.net Attn: Mr. Joseph Gaillott tj Location: Entrance at Clarke and Adriatic between road and wall Scope of Work: Spray all weedy areas of turf with roundup, wait two weeks or so until dead and then remove. Supply and install new Floratam St Augustine sod. Supply &Install: (6,600) sq ft Floratam St August' (� Job Cost:.... $5,600.00 TOTAL JOB COST:.... 19,972.SQ 1 NOTE: Irrigation work to Qbe will need to be coordinated as it is needed in all sections being landscaped. Carol King cannot warranty any material not properly irrigated ALTERNATIVE SAVINGS: 1) Center Pond ... Use (3) gal Viburnum instead of (7) gal.. Save $795.00 A thirty- percent deposit is due at the time of contract acceptance to bind this job quotation. The balance of the proposal price will be due and payable upon receipt of invoice and job acceptance. At the time ofjob completion our salesperson will go over the completed work with the customer to insure satisfactory completion and acceptance. Any work agreed to be unacceptable will be repaired within three (3) working days, unless other arrangements are made. Immediately thereafter the final payment will be due. The above listed scope of work does not include irrigation system alterations or adjustments. Any changes or repairs necessary and not covered by this proposal will be performed on a time and material basis at $55.00 per man-hour, plus parts. By executing this agreement you are authorizing up to $300.00 for necessary repairs or alterations. In the event that the necessary work will exceed this amount we will provide a written estimate and description of work for approval. Carol King Landscape will not be responsible for underground utilities, underground irrigation components, septic tanks and drain fields, French drains, private electrical wiring or any private property that is not identified on plans, pointed out by owner or identifiable through a locate service. Carol King guarantees all plants and shrubs (excluding annuals) three (3) months and all trees six (6) months from installation date. Turf is guaranteed to be installed in healthy condition with a weed content of I percent or less and strong root matting_ Any dissatisfaction with turf quality must be voiced within 48 hours from completion of work. Our guarantee does not include damage as a result of improper care or neglect of the Owner nor any third party, unusual conditions such as watering t include deficiencies, freeze damage, storms or any other acts of God. This guarantee on replacements will be extended only once (te per each item. Any plant material (existing) transplanted on the site will not be guaranteed. This proposal is good for a period of forty-five days from the date first written above. Thereafter prices are subject to review. Terms of Payment: Payment is due upon receipt of invoice. After 30 days a delinquent charge of I '/-_ percent, per month (annual percentage rate of 18 percent) shall be levied on all past due accounts. In the event it becomes necessary to engage the services of an attorney for collection. Contractor will be entitled to recover all costs of collection, including a reasonable attorneys fee, whether suit be brought or not. This contract is under and in accordance with the laws of the state of Florida All actions and disputes shall be brought in the proper court and place of venue, which is Orange County, Florida. Acceptance of this Proposal constitutes the entire contractual agreement between the parties. Page 3 Southwest Property Management Lake Olympia Club HOA Board of Directors Meeting Agenda April 19, 2016 — 6 PM Ison Center 1701 Adair St. Ocoee, FL 34761 SWPM HOA Management — Karl Schuberth, LCAM I. Call to Order: II. Evidence of Meeting: Signs were posted in community. III. Quorum: IV. Prior Meeting Minutes: November 19, 2015 V. Manager's Report • ARC Submittals — Pam Vaughn Update • Manager's Compliance Report • Maintenance/Vendor Reports • Financial Report (March, 2016) • Collections/Legal — Report attached. Gable - Karl Update. Account 27130 Account 27139 Account 27176 VI. Unfinished Business: • Street name signs replaced. • Speed strips installed, problem with one strip. • Light Poles Replacement/Pressure-wash/Painting/Quigley/Honel bid. • No Parking Signs for 130 Olympus Pond. Bid attached. • Entrance lighting. • Installation of poles to prevent drive through by Joe - Joe Update • 1503 Adriatic "No Parking Sign". Krug Reply. • Bull noses painted. • Tree removal. • MVP Grant. • Neighborhood Watch. VII. New Business: Newsletter/Trash Cans. VIII. Matters from Homeowners: IX. Matters from BOD Members: X. Adjournment: �tQtc- PI� � �-saes Ph�s� a al S,IVeJSta4-, From: Pam Ryan <ryanryantp@icloud.com> To: ryanryantp <ryanryantp@aol.com> Date: Wed, Aug 3, 2016 8:41 pm Attachments: IMG_0279.JPG (56K), IMG_0280.JPG (61K), IMG_0281.JPG (61K), IMG_0282.JPG (50K), IMG_0283.JPG (44K), IMG_0284.JPG (60K), IMG_0285.JPG (59K), IMG_0286.JPG (41K) Sent from my Whone 8 Attached Images From; Pam Ryan <ryanryantp@icloud.com> To: ryanryantp <ryanryantp@aol.com> Date: Wed, Aug 3, 2016 8:39 pm Attachments: IMG_0272.JPG (46K), IMG_0273.JPG (51K), IMG_0274.JPG (51K), IMG_0275.JPG (48K), IMG_0276.JPG (50K), IMG_0277.JPG (49K), IMG_0278.JPG (48K) Sent from my iPhone 7 Attached Images e-S W 2016/2017 Application Form and Instructions Deadline for Application is 5:00 p.m. on November 30, 2016 Final Report to receive grant monies is due August 4, 2017 Applications will be accepted by mail or hand delivery to: Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 Date Received: �� JQ By: U r: "JUL,�[' -� '-�' 0 4 " D City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: Silver Bend Homeowners Association, Inc. Project Leader: Martha Lopez -Anderson Address for Project Leader: 2438 Alclobe Circle, Ocoee, FL 34761 Phone Nos. for Project Leader (Day) 407-399-1039 (Evening) 407-399-1039 Email Address: mlopezanderson@aol.com Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: Silver Bend is comprised of 182 single-family homes on Cassingham Circle, Clowson Court, Bexley Blvd., and Alclobe Circle. Our entrance monument signs, landscaping and illuminated information sign are on Silver Bend Blvd. FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? Yes If Yes: (If No, skip to section on the next page.) When was it formed? 1992 How many members are in the association? 182 Are the members all homeowners in the neighborhood? Yes What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): President, Vice President, Treasurer; Secretary and Architectural Control Committee 4 How does the association elect its leadership? When and how often are elections held? Leadership is elected at Annual Homeowners Meeting; terms are staggered to avoid all terms expiring at the same time. If No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice -President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods", please answer the following questions: What is the name of your organization? Is your organization a formal "non-profit", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. Relandscaped entrance, pressure washed monument signs/brick walls, held a Holiday party for children and families at "Bexley Gate" in Silver Bend that included food, soft drinks, hot cider, arts & craft for children, and a special appearance by Santa with goodie bag for children. Pressure washed and painted all decorative street signs and also the Bexley Gate. Please describe how your homeowners' association/neighborhood group is funded.. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? Mandatory annual dues. 100%; however, we have delinquencies. What is the name of the proposed project? Silver Bend - Safety First What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood/organization and any partners. The maximum grant award is $2,000.) We are requesting $2,000 for our project. ,l Briefly describe the proposed project: Install security cameras on Silver Bend Blvd at Cassingham Circle. Since Dollar General opened their doors and with an entrance on Silver Bend Blvd. we have experienced increased and at times suspicious vehicular and pedestrian traffic. List the project goals: (1) Increase security for homeowners/residents (2) Monitor suspicious activity (3) Assist Ocoee Police Department in solving cimes 6 List a minimum of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Onlyone ne signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader Martha Lopez -Anderson 2438 Alclobe Circle Ocoee, FL 34761 mlopezanderson@aol.com 8 Historian (Photographer) Joe McElroy 1826 Cassingham Circle Ocoee, FL 34761 doc-peaches@hotmail.com 8 Quarterly & Final Report Coordinator Lou Forges 130 Clowson Court Ocoee, FL 34761 Iforges@gmail.com 8 Partner/ Volunteer Enid Miranda 2422 Alclobe Circle Ocoee, FL 34761 8 Coordinator enmiranda@ameorl.com 7^l'�10 ��Cl�z..t�t.i How will the neighborhood residents/community organization members be involved with the project? Please be specific. Community members will be involved in meeting with various companies that provide security cameras and installation, as well as electricians. Visiting other communities that already have cameras and seeking feedback from residents and/or HOA Board of Directors. What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. At the intersection of Silver Bend Blvd. and Cassingham Circle. If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Easement on west side of Silver Bend Blvd. Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right- of-way or the owner of the private property or common area.) Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2016/2017 MVP Awards application on March 24, 2016 (date), and attached are the minutes reflecting this vote. Martha E. Lopez -Anderson rint name of person preparing application Signature of person preparing application Date: ( I ^ 7,9 " 7-01 (o Martha E. Lopez -Anderson Print Name of Neighborhood/Organization President Signature eighborhood/Organization President Date: 1 7-01 Completed MVP Awards applications must be received by 5:00 p.m. on November 30, 2016 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call (407) 905-3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 0 Project Name: r VALUABLE PARTNERSHIPS (MVP) AWARDS of Ocoee's Neighborhood Matching Grants Program 2016/2017 Proiect Plan and Timeline ouver tsenu - c)aiety HrSt Neighborhood/Organization: Silver Bend Homeowners Association, Inc. TASK START DATE COMPLETION DATE PERSON RESPONSIBLE RESOURCES NEEDED 10 MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2016/2017 Proposed MVP Awards Proiect Budget Neighborhood/Organization: Silver Bend Homeowners Association, Inc. Project Name: Silver Bend - Safety First PROJECT REVENUES: Cash from the City: Cash from the Neighborhood/Organization: Cash from Partners (List of Partners and Cash Contributions): It 2,000.00 $ 6,763.89 TOTAL CASH REVENUES: $ 8,763.89 PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) SEE DETAILED QUOTE FROM SURVEILLANCE PLUS FOR MAIN ENTRANCE $ $ $ $ $ $ $ TOTAL OF PROJECT EXPENSES: $ 8,763.89 ** Total Cash Revenues should be equal to or greater than total project expenses. ** In -Kind Contributions: Estimated Value Volunteer Labor 32 Hours x 10/hr $ 320.00 13 SILVER BEND HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING THURSDAY, MARCH 24, 2016, 7:00 pm MEETING MINUTES The meeting was called to order at 7:10 PM. In attendance were all the Board members except Lou Forges. Also in attendance was Gary House, Premier Community Managers. Proof of Notice was unanimously acknowledged and a quorum of Board members were present with 4 of 5 members present. The meeting minutes for the July 81h and August 12th ACC meetings and August 28, 2015 Board of Director meeting were reviewed. A motion was made by Luis to approve the minutes as submitted, 2nd by Joe; unanimously approved. Gary gave the financial report for the month ending February 29, 2016. The delinquency report was reviewed as well. It was mentioned that at this time of year, the delinquency balance has never been as low in at least 10 prior years. The current approximate balance of delinquencies is $16,453.00. A motion was made by Martha to refer lots 1065, 1091, 2041, 2045 and 2077 to the Association attorney for lien and collection, 2nd by Roberto; unanimously approved. Gary also provided a copy of 16 letters going out to individual owners for small balances. Gary indicated these Small Balance Letters are mailed every other month which somewhat contributes to the small overall delinquency for this year. The practice of these letters are effective and will continue. OLD BUSINESS: Christmas Lighting: Martha asked Gary for a report and he indicated three different contractors will submit ideas and pricing in August or September up to a maximum of $1,500 for Christmas lighting at the entrance and along the Boulevard. In addition, each contractor was asked to provide a separate bid for tree lighting that is similar to the lighting the City of Winter Park had along Park Avenue and in the Winter Park Village Shopping Plaza. NEW BUSINESS: Jasper Roofing: Gary was directed to send an email to Jasper Roofing informing them to immediately STOP informing Silver Bend owners they do not need to submit an ACC application for new roofing. In addition, Martha directed an ACC application be attached to the email with instructions to Jasper Roofing they are to inform all Silver Bend owners that permits MUST be obtained AND, the owner MUST submit an ACC application PRIOR to the work being performed. Security Camera Proposals: Martha reported she will have proposals for security cameras with the first priority being the entrance and second the gate on Bexley Boulevard. Open to further discussion. A motion was made by Martha to approve and submit an MVP Award application to the City of Ocoee to assist with the offset of costs for the security system, 2nd by Joe; unanimously approved. September 2016 Board Meeting: The meeting is scheduled for September 22nd at the Tom Ison Center. 2016 Annual Meeting: Gary reported the Annual Meeting is scheduled for June 23 and the notices must go out at least 15 calendar days in advance of the meeting. Martha indicated that she will be drafting a Presidents Message attachment for the notices and she further indicated she has a leftover $25.00 gift card to Home Depot for the drawing to be held at the meeting. Group Home: Martha further reported there is an existing Group Home located at 2089 Cassingham. Another group home is being proposed on Bexley. Since the City has informed Martha that group homes must be at least 1,000 feet apart, Martha requested that the City provide a map showing 1,000 feet from 2089 Cassingham. The map clearly shows the proposed group home on Bexley would NOT be allowed. This will be monitored by Martha and the other Board members. Irrigation at Entrance: Martha directed Joe to contact Charles Hancock, Certified Contracting to move the irrigation nearest the backside of the entry walls. The irrigation is currently shorting out the electrical and Joe will ask Mr. Hancock to move the irrigation heads at least 3-5 feet from their existing location. In addition, it was also suggested the GFI electrical boxes should be elevated at least 18 inches from grade for easier access to the receptacle. Martha sent Mr. Hancock a text informing him that Joe will be in contact regarding that and also about installing the entrance annuals. Bench Along SB Boulevard: Joe asked Martha to pick up 6 Rust-O-Leum cans of spray paint so the bench can be sanded and repainted. ACC Meeting: Luis informed the Board that he will not be available for the May 11tn ACC meeting and Martha will ask Lou Forges to mark his calendar to fill in for the meeting. With no further business, the meeting was adjourned at 7:55 pm. Form W'9 Request for Taxpayer Give Form to the (Rev. December Identification Number and Certification requester. Do not entoft20 Department of the Treasury Send to the IRS. Internal Revenue Service 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Silver Bend Homeowners Association, Inc. N 2 Business name/disregarded entity name, if different from above a� rn cc a 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to ° w ❑ Individual/sole proprietor or ❑ C Cor oration p ❑ S Corporation ❑ Partnership ❑ TrusVestate certain entities, not individuals; see instructions on page 3): d c ° ° CL v single -member LLC Limited liabili corn an Enter the tax classification C=C cor oration, S=S cor oration, P= artnershi ► ❑ tY P Y• ( P P P P) Exempt payee code (if any) p Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting y the tax classification of the single -member owner. code (if any) a ❑ Other (see instructions) ► 501 (c) (4) (Apples to accounts maintained outside the U.S.) U 5 Address (number, street, and apt. or suite no.) Requester's name and address (optional) y 10524 MOSS PARK ROAD, SUITE 204-602 City of Ocoee 6 City, state, and ZIP code °' 150 N. Lakeshore Drive m ORLANDO, FL 32832 Ocoee, FL 34761 7 List account number(s) here (optional) Identification Number (TI Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number ( page However, for a — m — resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number guidelines on whose number to enter. 5 F91— 1 3 1 1 1 3 1 4 1 8 1 6 1 5 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments otht tpai interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. I A 1% Sign Signature ofV " f Here U.S. person0► � Date � (— —7_0 1 General Instructi Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1090-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Cat. No. 10231X Form W-9 (Rev. 12-2014) 2 1 P a g e I Member IHF=8 SU UE� IL INCE � The Yoice of Small Business: License Contractor EC-13006512 SURVEILLANCE SYSTEM FOR SILVER BEND HOA Att. Gary House KW Heritage Keller Williams Realty 1150 Douglas Avenue #2020 Altamonte Spring FL 32714 P:407-862-9700 C:407-702-7286 RE: Community Video Surveillance System for main and rear entrance @ 2438 Alclobe Cir. Ocoee FL 34761 Via: email garyhouseCcDkw.com Quotation valid for 60 days from date above. LETTER OF INTRODUCTION November 10, 2016 Surveillance Plus is Central Florida's premier Surveillance Specialist. We carry over 1,400 items just for surveillance and access control. Unlike most security companies we do not do traditional fire alarms, landscape lighting, telephone systems etc. We focus strictly on helping you keep an eye on your business, home, property, auto and so on. This gives us a great advantage to provide the widest range of solutions and options to fulfill your surveillance needs. Our experts design custom solutions for police, investigators, municipalities, corporations large and small, and of course the homeowner. We specialize in HOAs (Home Owner Associations) and have unique solutions like the WebWarrior® Site-SentinelTM. Surveillance Plus delivers the very best quality video and services available anywhere. Please visit our 5,000 sq. ft. showroom in downtown Winter Garden, Florida and try our DVR "test -drive -center" and see the Surveillance Plus difference. We love a challenge, whatever your surveillance requirements, our answer is YES! We provide auto, marine, fleet, and Gate & Field, as well as portable surveillance solutions. Surveillance Plus offers approved, licensed, contractors for installation who have years of I experience and training to provide top notch service for your surveillance needs. If you are in the market for a new system or looking to improve, repair or replace your existing security system, you'll find our licensed contractor's reputation for service speaks for itself. gig We appreciate our giving us this pp y g g opportunity to quote your surveillance requirements and assure you we design systems for our customers that deliver the very best performance for the dollar. If budget allows we can always improve and expand the design to fit any need. While we do offer low priced systems, we will only recommend what is best for your application. We take your surveillance requirements seriously and offer the same equipment as we use Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin1@SurveillancePlus.com 3 1 P a g e ourselves. Please take the time to review our quote and you will see Surveillance Plus is your one stop for your end -to -end surveillance solution. Our Goal is to provide identification and prosecution level video, recording onsite 24/7, without depending on remote recording, V party companies and/or reliable internet broadband connection. Provide an elegant outdoor video security system on a pole with a secured DOT compliance sign after entering to the community with HD cameras without any exposed wires, provide local and remotely recording with battery backup, lighting protection, remote access online for live viewing and control directly from the property management and/or HOA board's directors. All cameras with night vision tailor to the community, including a dedicated license plate camera that can capture license plates while vehicles still on motion for prosecution level video and forensics. HD Cameras set at 1080p megapixel resolution will help secure the main entrance to the community by capturing video of all vehicles and pedestrians entering and leaving the community. When the vehicle is entering the community, a license plate will be also captured. Video storage is for up to two months' activity to be review locally or remotely through internet based on motion. Electrical connection will be provided by a license electrician prior the installation of the equipment, our quote include standard connections, any unforeseen electrical or additional permits will be quoted and price separate. The following Aerial Overviews layout the planned camera angles and fields of view. Cameras field of view distance shown in the shaded areas represents the practical night -vision illumination distance. Please note: LPR (License Plate Recognition) cameras and PTZ (Pan -Tilt -Zoom) Cameras have a magenta colored field of view in the drawing. Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin 1 @Su rveillancePlus.com cn LD v Cn r— r C7 rn r� a1 Q C!� v Q (D 71 0 a tv c> 00 00 41 CD 00 W cn 0 0 co v v Q 1G Cn C LD ffJ C7 CD -o Cn c 0 0 SU Ell CE r W¢bWarrior, Inc. ----- YJ&HI IANCF 1[C HNO[O(-IIFS Authorized Dealer Surveillance Plus LLC FL Contractor EC-13006512 67 S. Dillard St, Winter Garden FL 34787 admin_ 1 �;.ur�r@i118{�gplir�.{,Qrp 407-877-35M Silver Bend HOA Main Entrance Silver Bend Avenue Confidential Surveillance Plan Aerial Overview NOVEMBER 2016 Drawing for illustration purposes only 0 2016 Surveillance Plus LLC all rights reserved SO uE NCE WebWarrior, Inc. SURVEILLANCE TECHNOLOGIES Authorized Dealer Surveillance Plus LLC FL Contractor EC-13006512 67 S. Dillard St. Winter Garden FL 34787 aQminl urygillanteplus com 407-877-3500 Silver Bend HOA South Entrance Bexley Blvd. Confidential Surveillance Plan Aerial Overview NOVEMBER 2016 Drawing for illustration purposes only © 2016 Surveillance Plus LLC all rights reserved T 6 1 P a g e 11 /10/2016 Store: 1 Surveillance Plus LLC 67 South Dillard Street W Inter Garden, FL 34787 www.SurveillancePlus.com 407-877-3500 EC License 13006512 Bill To: Sliver Bend HOA KW Heritage - Keller W illiams Realty 1150 Douglas Avenue Altamonte Springs, FL 32714 407-862-9700 407.702-7286 Main Entrance SU u�EIL�LATNCE INSTRUCTIONS: HOA Will Provide Electrical Service to pole location Order Status: Pending Quote / Sales Order #33155 Ordered: 11 /10/2016 Associate: LB Page 1 Ship To: Silver Bend HOA Main Entrance at 2438 Alclobe Cir. Ocoee, FL 34761 407-862-9700 Order Item # Item Name Item Description MSRP Price Ext Price 1 2081 SYS-SS4-BASE Site -Sentinel 4 Base System w/ 4 channel 1080p recording, $4,995.00 $4,995.00 surge protect, halt backup, Wi-Fi, 12ft pole, 1TB storage 2 1866 CBX-TVIH2048-W DRVF HD-TV1 Armored Bullet Camera 1080p vari-focal lens $399.00 $295.00 $590.00 2.8-12mm, 48 IR-LED 165ft night -vision 1/2.9" 2 Megapixel CMOS, 30fps@1080P, WDR, metal housing, IP66, DC 12V. 1500ft long distance real-time transmission over coax WHITE 1 1860 CDX-TVIH2024W DRW HD-TVI Armored Dome Camera 1080p fixed lens 2.8mm, $249.99 $149.00 $149.00 24 IR-LED 6511 nightvision, 1/2.9" 2 Megapixel CMOS, 30fps(Q1080P, WDR-1200, metal housing, IP66, DC 12V. 1200ft long distance real-time transmission over coax White 1 2089 CSX-LPR-TV12084W DR- TVI HD License Plate Camera, 1080p, 6-50mm varl-focal, $795.00 $796.00 165bd nightvision, 120db, Wide Dynamic Range, OSND, Shutter, 1/60000, .02 LUX, 12VDC, 24VDC white 6 2010 SER-POST Service install post and set in $190.00 $150.00 $900.00 2 2018 SER-ELECTRIC Electrical Labor Services $185.00 $155.00 $310.00 2 7 SER-PROGRAM2 DVR and LPR Programming - 2 Hour Maximum to $155.00 $120.00 $240.00 Configure, Align, Test, at install Network, 3 Training Session; (Initial set-up hours over two hours will be billed out at $80 per hour) 1 1476 SER-MISC Permits $250,00 $250.00 Total City Ordered: 16 0 16 Percent Unfilled: 100 Subtotal: $8.229.00 6.5% Sales Tax 6.5 % Tax: + $534.89 TOTAL: $8,763.89 Deposit Balance: $0.00 Balance Due: $8.763.89 Thank you for the opportunity to quote your Surveillance needs. All quotes are good for 30 days. System quotes with installation are subject to a 10% variance allowance for unforseen obstacles and Include up to 1-hour of networking service of customers equipment. 50% deposit required with order. Customer Acceptance By Signature: Title Date Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: adminl@SurveillancePlus.com 7 1 P a g e As requested, Rear Access system (with electrical power) 11/10/2016 Store: 1 Surveillance Plus LLC 67 South Dillard Street Winter Garden, FL 34767 www.SurveillancePlus.com 407-877-3500 EC License 13006512 Bill To: Silver Bend HOA KW Heritage - Keller Williams Realty 1150 Douglas Avenue Altamonte Springs, FL 32714 407-862-9700 407-702-7286 su E�-IL�LA♦NCE r 0 INSTRUCTIONS: HOA Will Provide Electrical Service to pole location REAR ENTRANCE Order Status: Pending Quote / Sales Order #33156 Ordered: 11 /10/2016 Associate: LB Page 1 Ship To: Sliver Bend HOA Main Entrance at 2438 Alclobe Cir. Ocoee, FL 34761 407-862-9700 Order Item # Item Name Item Description MSRP Price Ext Price 1 2081 SYS-SS4-BASE Site -Sentinel 4 Base System w/ 4 channel 1080p recording, $4,995.00 $4,995.00 surge protect, batt backup, Wi-Fi, 12ft pole, 1TB storage 3 1866 CBX-TVIH2048-W DRVF HD-TVI Armored Bullet Camera 1080p vari-focal lens $399.00 $295.00 $885.00 2.8-12mm, 48 IR-LED 165ft night -vision 1/2.9" 2 Megapixel CMOS, 30fps@1080P, WDR, metal housing, IP66, DC 12V. 1500ft long distance real-time transmission over coax WHITE 1 1860 CDX-TVIH2O24WDRW HD-TVI Armored Dome Camera 1080p fixed lens 2.8mm, $249.99 $149.00 $149.00 24 IR-LED 65ft nightvision, 1/2.9" 2 Megapixel CMOS, 30fps@1080P, WDR-120db, metal housing, IP66, DC 12V. 1200ft long distance real-time transmission over coax White 6 2010 SER-POST Service install post and set in $190.00 $150.00 $900.00 2 2018 SER-ELECTRIC Electrical Labor Services $185.00 $155.00 $310.00 2 7 SER-PROGRAM2 DVR and LPR Programming - 2 Hour Maximum to $155.00 $120.00 $240.00 Configure, Align, Test, at install Network, 8 Training Session; (Initial set-up hours over two hours will be billed out at $80 per hour) 1 1476 SER-MISC Permits $250.00 $250.00 Total Oty Ordered: 16 0 16 Percent Unfilled: 100 Subtotal: $7,729.00 6.5% Sales Tax 6.5 % Tax: + $502.39 TOTAL: $8,231.39 Deposit Balance: $0.00 Balance Due: $8,231.39 Thank you for the opportunity to quote your Surveillance needs. All quotes are good for 30 days. System quotes with Installation are subject to a 10% variance allowance for unforseen obstacles and include up to 1-hour of networking service of customers equipment. 50% deposit required with order. Customer Acceptance By Signature: Title Date Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin 1 @SurveillancePlus.com 8 1 P a g e Rear Access system (with Solar Panel) 11 /10/2016 Store: 1 Surveillance Plus LLC 67 South Dillard Street Winter Garden, FL 34787 www.SurveillanceP]us.com 407-877-3500 EC License 13006512 B III To: Silver Bend HOA KW Heritage - Keller Williams Realty 1150 Douglas Avenue Altamonte Springs, FL 32714 407-862-9700 407-702-7286 SU El NCE ce INSTRUCTIONS: HOA Will Provide Electrical Service to pole location REAR ENTRANCE WITH SOLAR PANEL Order Status: Pending Quote / Sales Order #33156 Ordered: 11 /10/2016 Associate: LB Page 1 Ship To: Silver Bend HCA Main Entrance at 2438 Alclobe Cir. Ocoee, FL 34761 407-862-9700 Order Item # Item Name Item Description MSRP Price Ext Price 1 2081 SYS-SS4-BASE Site -Sentinel 4 Base System w/ 4 channel 1080p recording, $4,995.00 $4,995,00 surge protect, batt backup, Wi-Fi, 12ft pole, 1TB storage 3 1866 CBX-TVIH2048-W DRVF HD-TVI Armored Bullet Camera 1080p vari-focal lens $399.00 $295.00 $885.00 2.8-12mm, 48 IR-LED 165ft night -vision 1/2.9" 2 Megapixel CIVICS. 30fps(d 1080P, WDR, metal housing, IP66, DC 12V. 1500ft long distance real-time transmission over coax WHITE 1 1860 CDX-TVIH2024W DRW HD-TVI Armored Dome Camera 1080p fixed lens 2.8mm, $249.99 $149.00 $149.00 24 IR-LED 65ft nightvision, 1/2.9" 2 Megapixel CMOS, 30fps@1080P, WDR-120db, metal housing, IP66, DC 12V. 1200ft long distance real-time transmission over coax White 6 2010 SER-POST Service install post and set in $190.00 $150.00 $900.00 2 2018 SER-ELECTRIC Electrical Labor Services $185.00 $155,00 $310.00 2 7 SER-PROGRAM2 DVR and LPR Programming - 2 Hour Maximum to $155.00 $120.00 $240,00 Configure, Align, Test, at install Network, 6 Training Session; (Initial set-up hours over two hours will be billed out at $80 per hour) 1 1476 SER-MISC Permits $250.00 $250.00 1 16 SYS-Solaro Solar Panel Kit for Site Sentinel 4 $1,948.99 $1,948.99 Total Qty Ordered: 17 0 17 Percent Unfilled: 100 Subtotal: $9,677.99 6.5% Sales Tax 6.5 % Tax: + $629.07 TOTAL: $10,307.06 Deposit Balance: $0.00 Balance Due: $10,307.06 Thank you for the opportunity to quote your Surveillance needs. All quotes are good for 30 days. System quotes with installation are subject to a 10% variance allowance for unforseen obstacles and include up to 1-hour of networking service of customers equipment. 50% deposit required with order. Customer Acceptance By Signature: Title Date Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: adminl@SurveillancePlus.com 9 1 P a g e DESCRIPTION OF EQUIPMENT I have laid out on the attached Confidential Surveillance Aerial Overview a plan for your community. The new HD-TVI Site -Sentinel is a free-standing self-contained field surveillance system, tailored for gates and access points for Home Owner Associations. Much less expensive than a security guard the Site -Sentinel is on duty 24-hours a day recording every vehicle entering and leaving the community. Our design (see - aerial View) would cover the community main access with Hi - resolution 1080p color cameras and a TRUE LPR (License Plate Recognition) camera records the plate number of vehicles leaving the property. The Site -Sentinel is an attractive system with a coach -light on top and armored cameras. Powder coated in White with DOT quality 3M reflective metal Surveillance Warning signs give visitors notice and makes residents and visitors feel safer. The cameras quoted are Sony 2IVIP high resolution (1080p) housed in white enamel armored metal and are vandal resistant with no exposed wires. The cameras are attractive cosmetically as well as weather-proof. (IP66 rated intrusion protection). Sony HD-TVI and true WDR technology is built in for exceptional f low light capabilities. HD1080P, Adopts HDTVI technology, 1/3"Sensor, 2.8-12mm Varifocal • Lens,1 Matrix IR LED up to 165ft(50m) build in IR distance, 120dB True WDR, OSD Menu via UTC technology with WebWarrior outdoor TVI recorder, They have adjustable (vari-focal) fields of view so they can be fine-tuned to your desired viewpoint. We have deployed these cameras in many tough environments with outstanding results for city surveillance. The surveillance recorder systems are the WebWarrior® HD-TVI Sentinel Series with clear 1080p recording and "real-time" video. The video recorded is 1080p/720p Broadcast Quality. Depending on activity levels you can expect 30 to 60 days of recordings to be available for your review. These systems also integrate with other Site -Sentinels. All cameras can be viewed remotely up to 36 per computer screen with our included CMS --- - - -------------- -- ------ (Central Monitoring Station) software. The Site -Sentinel also supports I -Phones, Android, Microsoft, Blackberry, and Symbian phones, Apple Macintosh and Microsoft. Site- iik ! Sentinels can also notify you via email or smartphones of events on sensors or cameras and email a photo of the event as well. 0 The system includes battery backup to protect from power surges, brownouts, and of course vandals cutting power to the property before break-in. Site Sentinels also includes lightning protection on all components. For normal operations this systems require a constant 110V, this quote include power connections up to 10 feet from the post on soft ground to existing power. Dedicated electrical connection to a panel or custom connections will be quoted separate. Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin1@SurveillancePlus.com 101Page Internet service for remote access and download for up to 10 remote simultaneous users are available for each system. The Site -Sentinel can be expanded to more cameras to make the ultimate, in community entrance coverage. We have deployed this at other locations where owners have felt a sincere increase in overall situational awareness. This is great way to have many eyes keeping watch over many areas. Also owners can be greatly empowered by deploying an I -pad or Android tablet giving them area -wide video coverage using your Wi-Fi network or the Internet. Our surveillance systems also support I -Phones, Android, Microsoft, Blackberry, and Symbian phones. We would be happy to quote the additional monitors or tablets if you desire. Each Pedestrian could also be recorded with close-up views of all persons entering and leaving the property. Unlimited downloads are available 24/7 directly from the recorder, the customer will be trained if they choose to access the video for live viewing remotely, video adjustments and video downloads. Internet service is required. Event Downloads performed by Surveillance Plus are an optional service. Surveillance Plus always includes free remote video downloads as a courtesy until 30 minutes of video if requested by the board and internet service is available, you can also request video events to be downloaded and burn into a CD or USB Memory Stick for $1.00 x minute. If event capture is required onsite a charge of $120 will be billed for up to 2 hours of service. SCOPE OF WORK The scope of the work to be performed by Surveillance Plus: 1) Call to Dig, initial electrical survey. 2) Trench and run pvc conduit from the closest electrical junction box if not provided by HOA, review and test electrical connection. 3) Install a new Site Sentinel System base, Units will be set in concrete 3-4ft depth. 4) To secured by code and install a HD-TVI Site -Sentinel'"" System on the west side of the road after entering to the community with views of each street, back views and License Plate Cameras on the incoming line. 5) To secured by code and install a HD-TVI Site-SentineIT1 System on the rear exit of the community with views of each street, back views and pedestrian close ups. 6) Connect to HOA provided 120VAC power. (Site -Sentinel is super -low -power and uses only 36-watts less than 1/2amp @ 120VAC.) 7) Test system and adjust LPR camera on low light conditions at the main entrance. 8) Adjust all views to Customer's desired viewpoint, test and train. All wiring will be put in conduit in any exposed areas. Cameras will be securely mounted on bell boxes for strength and to contain connections. Power supplies will be properly grounded to code. Installers take great care using mats, pads, etc. to leave as little impact on the installation scene. Once complete all debris will be removed and site restored. Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: adminl@SurveillancePlus.com 111 Page Note: We do not attach or connect any equipment to any post owned by the power supply or telephone company, unless we receive a written approval from those entities. The hours quoted from the installation contractor should be adequate to perform the work required. Please allow a variance of up to 10% of the quote for unforeseen obstacles, firewalls, beams etc., these may take additional time or materials. Any exception of greater than 10% will require customer signature approval before engaging. These exceptions are rare. Changes orders placed by the customer after the work has begun will be priced separately. Our Installations includes up to 2 hours of networking time per system on customers modem, router or other network equipment in our quotation. While this is usually adequate to program customers equipment to allow Video Service over the network, some ISPs (Internet Service Providers IE: Brighthouse, AT&T, Century Link, Verizon etc.) may require more time to custom program their equipment. This additional time will be billed separately at $80.00/Hr, Customer will be notified before any additional charges apply. This quote includes one training session to be performed at the end of the installation. Additional training sessions available at no charge at the store, any additional field training is available per request and billed accordingly. pads. Basic Internet networking is included as well as the installation of remote viewing on up to two client computers, phones or Site -Sentinels with built-in Internet service come already set-up on the Internet. Monthly service fees include hi -speed broadband service 3G or 4G with unlimited bandwidth and a STATIC IP address. Monthly service also include Surveillance Plus health status monitoring of the Site -Sentinel making sure the system is up and running, the back-up battery is charged, and if there is ever any camera loss or down event we receive notification and respond automatically. All bandwidth, Static IP address, and service are included in the $169.00 monthly fee. Response and repair is included in the warranty during the first year and billed by event thereafter. Extended On -Site Warranty and Maintenance service agreements are also available. Additional years of extended warranty on equipment and on -site labor cost 10% of the purchase price per additional year. (Extended On -Site Warranty and Maintenance can also be broken into 12 monthly payments.) OPTIONAL MONTHLY SERVICE PREMIUM PLUS Surveillance Plus On -Site Service and Extended Warranty Agreement Cost = $120.00 per pole What is included: • On -Site repair service including parts and labor anytime service is required. (48 hour response time, service hours Mon -Fri gam-5pm) Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin 1@Su rveillancePlus.com 121 Page • Quarterly on -site inspections and maintenance with lens cleaning, dust out electronics, camera focus and alignment checks, shrubbery clearing if obstruction to view in front of camera, and complete system check. • All replacement parts cost are included. • Unlimited Events capture downloaded and burn into a CD or USB Memory Stick. • A detailed report will be emailed to the customer of service performed. • HEARTBEAT MONITOR — WebWarrior's proprietary Heartbeat Monitoring Systemlm constantly tests the Internet connection to your surveillance system making sure the system is up and running. We electronically check the "heartbeat" of the system every minute, every day, all year long. If either the network or DVR goes down our alert monitoring system notifies support staff immediately of a system down problem, we verify on-line. If the DVR system is down we notify customer immediately and dispatch service technician to respond. If network is down we will contact ISP and verify problem and notify customer immediately. Your monthly statement can show your system's uptime performance chart. • CAMERA LOSS* - WebWarrior System Status Monitoring includes video loss alert. If a camera goes out for any reason or DVR loses a channel, our alert system notifies support staff. We double check video loss, and if down, we notify customer and dispatch technician. • HARD DRIVE FAILURE* - WebWarrior System Status Monitoring includes hard drive status monitoring, if hard drive becomes full, or fails, our staff receives alerts. If verified, customer is notified and technician dispatched. *On systems that provide video loss or hard drive failure alerts. What is not included: • Physical damage, lightning and acts of God. • Video Forensic Service, available per request at $80.00 hr. Initial: PREMIUM Surveillance Plus On -Site Service plus Event Capture Service Cost = $99.99 x pole What is included: • On -Site repair service includes labor anytime service is required. (48 hour response time, service hours Mon -Fri 9am-5pm) • Quarterly on -site inspections and maintenance with lens cleaning, dust out electronics, camera focus and alignment checks, shrubbery clearing if obstruction to view in front of camera, and complete system check. • All replacement parts at 15% discount price. • Up to 4 Event captures to be downloaded and burn into a CD or USB Memory Stick • A detailed report will be emailed to the customer of service performed. What is not included: • Physical damage, lightning and acts of God. • Video Forensic Service, available per request at $80.00 hr. Initial: Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin1@SurveillancePlus.com 131Page SCHEDULE Our installation schedule is usually booked out from 7 to 10 days. (Site-SentinelSTm allow two weeks) Once scheduled your job will be completed as quickly as possible, however, we push our technicians for quality over speed and ask for your patience to complete your system to its fullest functionality. We try to accommodate our customers preferences for appointment times as much as possible, however late night or overnight installations may require a surcharge as well as weekends. The installation will be completed within a reasonable length of time based on the conditions inherent in the premises, weather, and our installation schedule. Your Lead Installer will contact you directly to introduce himself, answer any of your questions, and schedule your install. We ask you to please notify us at least 24-hours in advance of any rescheduling requirements. We deliver results. Once the job is completed we hope for your total satisfaction. We will deliver a system that performs as promised. We welcome your feedback, comments and may contact you for your input and recommendations after the sale. We certainly welcome your testimonials. Once installation is complete we will provide up to one hour of training time on your new system. We will provide quick start guides and manuals (usually on CD) for your system. For your convenience customer will have the option of requesting to schedule the training on a later time after the system is been installed, and can hold up to 10% of the final payment until training is completed. We provide lifetime phone support to answer any system questions you may have today or in the future. In addition we will also provide remote access support to help you recover video after an "event" for your records or to provide to the authorities. If an on -site service call is required to assist you in video recovery a modest service charge may apply. You will be left with all manuals, software, and a user quick -start -guide as well as the Internet IP addresses and specifications for your site. We request a deposit of 50% with order and balance due upon receipt of goods or completion of the installation as shows on the scope of work on this proposal. Programming and training of the equipment will be performed at the end of the installation, for your convenience, training session can be scheduled on a later time, delayed training should no delay the balance due, the customer will have the option to hold up to 10% of the pending balance until training is performed. For purchases over $10,000 a second payment of 25% is required upon delivery of goods and installation commencement with balance due upon completion. We accept all major credit cards and also have reasonable leasing terms available. Final payment is due when system is being tested, recording and programmed. If broadband service is chosen, please submit the attached application signed with a initial set-up payment of $169.00 plus first month fees based on the agreement. Payments to Web Warrior can be done by mail, phone or at Surveillance Plus Store. System maintenance is usually minimal for the customer to perform, however we also offer extended maintenance agreements whereby we remotely monitor system status, and return to site multiple times annually to check system performance, Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: adminl@SurveillancePlus.com 141Page clean lenses, and perform software upgrades. Please ask your Surveillance Plus representative about our Extended Maintenance and Warranty Agreement. Surveillance Plus warrants your system installed by us for one-year on -site bumper -to -bumper. All DVRs (Digital Video Recorders) are warranted for two years. (Parts and depot repair labor.) We will respond on -site to fix any system problem at no charge including parts and labor during the first year. This only applies to equipment purchased from us and installed by us. We do not warrant any installation or equipment provided by other parties. We do not warrant any equipment that has been physically broken, abused, struck by lightning, exposed to over -voltage, or used for any other purpose than that which it was intended. We also do not warrant against extreme heat, dust, or wet conditions or any other conditions as an act of nature, flood, war, terrorism, vandalism, etc. We agree to repair or at our option replace any defective equipment valid under warranty. Replacements will be made with parts equal to or exceeding requirements of original parts. Furnishing of parts and labor as described above shall constitute fulfillment of all Surveillance Plus obligations with respect to this warranty, and replacement parts will be warranted only for the unexpired portion of the original warranty. A bill of sale, cancelled check, or payment record should be kept to verify purchase date and establish warranty period. Lifetime technical support on the equipment is included, contact Surveillance Plus Technical Support agent at the store for help with troubleshooting, often, most problems are able to be resolved without needing to have a technician on site. Surveillance Plus provides its equipment and services under the following conditions: Deposit payments must be paid and cleared before work begins. Non -stock items or backordered items may delay completion. Special order items must be paid in advance before items will be ordered. Customer is responsible any restrictions of use of any equipment for any application. Customer is responsible for posting notice where necessary by law. You can rest assured as Surveillance Plus carries a $1,000,000.00 (one million dollar) insurance policy to indemnify our installers and workmanship while at your property. All of our installers are background checked and all trusted members of the Surveillance Plus family. LIMITATION OF LIABILITY Surveillance Plus is only liable for equipment purchased from us and services provided by us to the extent of the cost of the equipment or service. Surveillance Plus makes no claims whether express or implied as to the suitability of any equipment for any purpose. The use of the equipment or services provided by Surveillance Plus is strictly at the discretion of the customer. Furthermore Surveillance Plus will not be responsible for any performance expectations by customer, or application of said equipment by the customer for any purpose other than video surveillance recording and monitoring. Levels of recognition, clarity, identification, sound, alarm alerts, and other requirements as the customer may have are not the responsibility of Surveillance Plus. While Surveillance Plus strives for 100% customer satisfaction, we can only advise the customer as to alternatives to achieve customer's goals. Furthermore Surveillance Plus will not be responsible for equipment problems caused by mis-programming or changes made to equipment or system by the customer or any third parties. Customer agrees to comply with all federal, state, and local ordinances regarding audio or video recording, customer agrees to post notice where legally required, and furthermore Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: adminl@SurveillancePlus.com 151Page customer agrees to hold- harmless Surveillance Plus, its installers, successors, and assigns from any and all liability related to such compliance. SELLER NOT AN INSURER — It is understood and agreed: That Company is not an insurer; that insurance, if any, shall be obtained by Customer; that the payments provided for herein are based solely on the value of the service as set forth herein and are unrelated to the value of the Customer's property or premises; THAT COMPANY MAKES NO GUARANTEE OR WARRANTY INCLUDING ANY IMPLIED WARRANTYOF MERCHANTABILITY OR FITNESS THAT THE EQUIPMENT OR SERVICES SUPPLIED WILL AVERT OR PREVENT OCCURRENCESOR THE CONSEQUENCES THEREFROM WHICH THE SYSTEM OR SERVICE IS DESIGNED TO DETECT OR AVERT. Customer acknowledges that it is impractical and extremely difficult to fix the actual damages, if any, which may proximately result from a failure to perform any of the obligations herein, or the failure of the system to properly, operate with resulting loss to Customer because of, among other things: . (a) The uncertain amount of value of Customer's property or others kept on premises which may be lost, stolen, destroyed, damaged or otherwise affected by occurrences which the system or service is designed to detect or avert. (b) The uncertainty of the response time of any police or fire department, should the police or fire department be dispatched as a result of a signal being received or an audible device sounding: (c) The inability to ascertain what portion, if any, of any loss would be proximately caused by Company's failure to perform or by failure of its equipment to operate: Surveillance Plus wants to earn your business as a customer for life. In the future when you are ready to upgrade or expand your system Surveillance Plus will offer, at its option, trade in value for your old DVR, cameras, and accessories. This is a great way to keep your Surveillance System up to date with the changing times and technologies. Many items sold by Surveillance Plus may be eligible for upgrades to the operating system or equipment. Surveillance Plus will provide these upgrades at no charge to the customer. If on -site service is required for the upgrade charges may apply. Surveillance Plus just does things different. Our customers come first. Our goal is your total satisfaction. While on -site the greatest care is given to the customer's premises and property. Cleanliness, care, and detail are watchwords for our staff. Also your privacy and information are paramount. You will not see us show you videos of other peoples systems without their express permission and you can be assured your ID and passwords will be kept confidential for service use only. We strive to carry only the best quality products available to provide years of faithful service. If we would not use it ourselves we won't sell it. Connections, connections, connections ... 80% of service calls are related to faulty connections. This is why Surveillance Plus uses only the best 10K Gold Plated Video Connectors, pure copper cabling, and weatherproof power connections all which help minimize service calls and deliver longer life, and higher performance for you. Even with great cameras and DVRs video is only one volt peak to peak. It is easy to lose and hard to keep. Quality copper and gold-plated connections assure you of clear video signals preserving that great video from the camera to the recorder. We pay attention to the details, lightning protection, hiding all wires, securing all equipment, neatness in cabling, mounting, and caulking and painting where necessary, and of course cleanup! Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: adminl@SurveillancePlus.com 161Page I believe we have covered the property well with the camera layout below. Please review the quote and feel free to call me on my cell number below with any questions or to discuss. To get started we need a check for 50% down and balance upon installation. We also have reasonable leasing terms available. If this all looks acceptable to you please sign below a copy of this Quote and Installation Agreement and we will get your job started. We appreciate your business. Thank you. Sincerely, Luis Bidrogo Systems Design Manager Surveillance Plus LLC CELL 321-400-3000 USTOMER ACCEPTANCE Silver Bend HOA Accepted by: Print Name Title: Date: Signature: Please sign, scan, and EMAIL to Sales@SurveillancePlus.com or FAX to 407-650-2801 or call 407-877-3500 for pickup. Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin1@SurveillancePlus.com RYA u r., H OA Guard your Gates Protect your Parks o ■r�ti r� r Stand Alone Video `- Recording Systems With Internet and r True �j_ ' License Plate Capture ---------- APR J yrT rrp 14.E \a71 1777' Most Attractive Effective Surveillance Solution Gm 181 Page thwnt systom Design * Clean, Decorative, Vandal -Resistant Coach -Light Design ,k DOT Quality Reflective Surveillance Warning Signs 1' NEMA4 Completely Sealed System 1I Great in Wet or Dusty Environments 1a Tough, Secure, Armored, Stable f Built-in Battery Backup Lightning and Surge Protected t Runs on most any power 220VAC/110VAC/24VAC/12VDC f Low Power Consumption <38 watts* Best Quality Video T Up to 8 Hi -Resolution SONY Night -Vision Cameras �� TRUE LPC (License Plate Capture) Cameras ' f Reaf-Time On -Board Video Recording 30fps Available in D1 Broadcast or Mega -pixel 1080p HD Up to 2-Months Event Storage Internet Remote Access Hi -Speed Internet Access and Built -In Wi-Fi Live View & Backup Your Site -Sentinel over the Internet I Supports Multiple Remote Users t Also View from PC I -Pad, I -Phone, Android, Microsoft t View Multiple Site -Sentinels on One Remote Screen Simultaneously View, Record and Backup 1' Site -Sentinel Internet Services Include 3G/4G Hi -Speed Static IP Address and Unlimited Bandwidth Heartbeat Monitoring Checks your System Every Minute t Monthly Uptime Report t One -Year On -Site Warranty and Extended Warranty 411111", THIS PROPERTY MONITORED BY VIDEO SECURITY Your Loral Authonzed Site Sentinal'" Dealer Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin 1@Su rveillancePlus.com 191Page Site -Sentinel Recognition Surveillance Plus LLC 67 S. Dillard St. Winter Garden, Florida 34787 Ph. 407-877-3500 email: admin1@SurveillancePlus.com OST Systems Silver Bend Surveillance System Proposal OST Systems proposal for: Silver Bend 11/2/16 CO'S T 4.OMP 1080P HD IP Entrances Surveillance System Jay Walker Operations (321) 804-2678 jay@ostsystems.com Marty Fromm Sales (386) 547-2569 7r marty@ostsystems.com www.ostsystems.com Industry -leading products. Industry -leading service. OST Systems Executive Highlights CO'S T OST Systems appreciates the opportunity to submit this proposal for installation and management of the surveillance system at Silver Bend. To provide the highest quality surveillance security system, OST Systems may recommend deploying a combination of specialized cameras in critical locations. Security surveillance has evolved from security guards, to VCRs (changing tapes every day), to DVR/NVRs, thereby changing the landscape for what solution to put in place. A reliable surveillance solution provides everyone the ability to connect anywhere and at any time without any delays, providing you with the peace of mind that your property is being closely monitored. The ability to remotely view your property while away on vacation, work or leisure from your mobile device, laptop or tablet is something that is now a standard. In today's world, crime is happening everywhere and one of the biggest deterrents is a surveillance security system that captures footage of any and all events day or night. Statistics prove that having a reliable surveillance system greatly reduces crime. Simply put, implementing an OST Systems surveillance security system in your property will greatly reduce the chances of any crime occurring on your premises where cameras are present. Consequently, if an event does happen, you will have it saved on camera. These enhancements will be realized through best in class equipment, performance and outstanding customer service. OST Systems proposes the following: ■ A top of the line security system that puts Silver Bend at the forefront of technology for years to come. ■ Flexible client software and mobile application that allows authorized personnel to access the camera system from a PC, Mac, iPhone, iPad, Android device & Windows Phone. ■ Provide a great value to everyone at Silver Bend. Silver Bend 11/2/16 www.ostsystems.com OST Systems Key Benefits fO'S T OST Systems is dedicated to providing end to end security systems for a variety of customers, including those in hospitality, retail, condominiums, museums, warehouses, and government. We're using the strength of our organization, along with over 24 years of combined ownership experience, innovation, and quality of service to benefit our clients. Managed Security Surveillance System — to provide you with the advantages of your security system, we train you on how to manage and monitor your system and we provide helpdesk support. Whenever there is a question or problem, we are there to answer and help with any and all your security needs. System Design — OST Systems designs a custom surveillance system with the configuration and technical specifications to meet the needs that you require. Therefore, you can take advantage of the latest access to technologies and applications that keep your system up to date. OST Systems features the latest technology in 4.0 Megapixel & 1080P HD ONVIF IP, 108OP/ 720P HDCVI, Tribrid solutions & wireless surveillance systems. Advanced Integration — OST's newest 3VR Tribrid solution allows for seamless integration of 960H analog, 720P/1080P HDCVI & HD IP up to 2.OMP/camera all from a single groundbreaking recorder. M-F 8am-8pm Support — So, you receive technical support to help ensure that your security system performs reliably for you at all times. Long -Term Relationship — OST Systems works to understand your needs. As your security surveillance provider, we strive to be a partner that you can trust and rely on now and in the future. Flexible Business Models — OST Systems can break down the proposal and provide a phased approach which allows your system to be built out over time based on your budget. Silver Bend 11/2/16 www.ostsystems.com OST Systems fO S T Ask Scope of Work Main Entrance Amt Item 1 8 channel 1080P HD IP outdoor NVR w/ 12TB HDD storage by Main Entrance Display Board 1 4.01VIP 1080P HD IP IR vandal dome w/ 2.7-12mm lens to see Main Entrance Overview 1 2.01VIP 1080P HD IP IR array license plate reader w/ 7-22mm lens to see Main Entrance Tag (optional) 2.01VIP 1080P HD IP IR array license plate reader w/ 7-22mm lens to see Main Exit Tag Rear Gated Entrance Amt Item 1 8 channel 1080P HD IP outdoor NVR w/ 12TB HDD storage by near Rear Gated Entrance 1 4.01VIP 1080P HD IP IR vandal dome w/ 2.7-12mm lens to see Rear Gated Entrance Overview (optional) 4.01VIP 1080P HD IP IR vandal dome w/ 2.7-12mm lens to see Intersection Overview Silver Bend 11./2/16 www.ostsysterns.com 4 OST Systems UNV-RISE 8 Outdoor HD IP NVR Remotely Installed Surveillance Equipment Max input: 8@IP Embedded Linux OS Built-in PoE: n/a H.264E Compression w/ Dual -core Processor Harddrive: 12TB SATA Max: 12TB SATA Video Out: HDMI/ VGA USB: 1 USB 3.0/ 2 USB 2.0 (mouse/ USB Flash) Pan/ Tilt/ Zoom Control: Local Monitor/ Network/ Mobile 2 way audio/ 1 audio out/ audio in: yes fps/cam: 15 fps/cam: 20 fps/cam: 30 fO'S T resolution: 4MP resolution: 3MP resolution: 1080P Pentaplex operation w/ synced AV & SmartSearch Back-up: USB/ Network (PC) Network Connection: 10/100/1000Mbps Simultaneous playback support: 8 Client manages multiple NVRs (PC) Mobile: !Phone/ !Pad/ Android The UNV-RISE uses H.264 compression technology based on the embedded high speed dual -core microprocessor. This compression allows for clean viewing on the Internet over narrow bandwidth and dramatically increases storage space. This HD network video recorder contains advanced web access, system integration and synchronized audio and video recording features that are suitable for various types of professional installations. SmartSearch is a revolutionary search feature that allows the NVR to record 24/7 and yet still easily find events in a matter of moments. This grid -based feature allows all the benefits of motion recording without the actual loss of recorded video and can be used in a portion of or the image. Corridor Mode allows camera views to be turned & recorderd a full 90° so that hallways can be viewed & recorded at a longer distance. This allows you to see the length of the hallway and eliminates the wasted space that normally looks at walls along he sides of the normal viewing angle. (Compatible IP cameras only) Silver Bend 11/2/16 www.ostsystems.com 5 UST Systems UNV-LPR2O Image sensor: 1/3" Progressive Scan CMOS Infrared: 150' Smart Array LED Application: license plate recognition fO'S T 2.0 Megapixel 1080P HD IP License Plate Reader Lens: 7-22mm Day/Night: true ICR Resolution: 1080P WDR: yes Silver Bend 11/2/16 www.ostsystems.com 6 OS i Systems Additional Day & Night License Plate Screenshots Silver Bend 11/2/16 www.ostsystems.com fO'S T OST Systems UNV-MPAD40IR Image Sensor: 1/3" Progressive Scan CMOS Infrared: 1S0' Smart Array LED Application: outdoor overview 4.0 Megapixel univkw or 'Ir fO'S T 1080P HD IP IR Vandal Dome Lens: 2.8-12mm (motorized) Resolution: 1080P Day/Night: true ICR WDR: yes Silver Bend l.1/2%16 www.ostsystems.corn 8 I A 'ai A Pmomm it e tat 0 rl"., 1''Illit.1 OST Systems CO S T Silver Bend- 4.OMP 1080P HD IP Entrances 3 Cams Surveillance System Amt Item 2 UNV-RISE 8 (8 channel 1080P HD IP Outdoor NVR w/ 12TB HDD storage each) 2 UNV-MPAD40IR (4.01VIP 1080P HD IP IR Vandal Dome w/ 2.7-12mm lens) 1 UNV-LPR20 (2.01VIP 1080P HD IP IR Array License Plate Reader w/ 7-22mm lens) 2 8-port (4 PoE) Ethernet Switch 2 Wireless Gigabit Router 2 UPS Battery Backup 2 14ft Aluminum Camera Pole (optional) UNV-MPAD40IR (4.01VIP 1080P HD IP IR Vandal Dome w/ 2.7-12mm lens) (optional) UNV-LPR20 (2.01VIP 1080P HD IP IR Array License Plate Reader w/ 7-22mm lens) Conduit Cable Connections Labor Subtotal Total Tax Amt Due Includes any PVC/ EMT & misc parts Cat-6 Ethernet Includes any legacy or IP connectors necessary Includes time worked, networking, configuration, mobile app & training (Total price does not include optional cameras shown above) Bulk Price $500 $1,000 $12,000 $12,000 $840.00 $12,840.00 Silver Bend 11/2/16 www.ostsystems.com 10 CAST Systems fO S T Customer Care and Support Training is included initially with install 1 yr free technical support during business hrs (phone support will always be free even beyond warranty) Mon -Fri, 8am-8pm phone tech support for any questions or issues with the system that we installed Jay Walker is the point of contact for any technical/ equipment questions at (321) 804-2678 Marty Fromm is the point of contact for any sales/ billing questions at (386) 547-2569 1 yr warranty on DVRs/NVRs, 1 yr warranty, maintenance and repair on all installed equipment Free repair & maintenance on normal wear & tear of OST equipment is included in the 1st year Acts of Nature and/or vandalism are not covered under or beyond warranty period *24-48 hr response for any malfunctioning DVRs/ NVRs *24-72 hr onsite response for any malfunctioning equipment Available after hours for emergencies at no additional cost if onsite trip is not required **After 1st yr, onsite response available at a rate of $85/hr during business hours (8am-6pm) *Immediate emergency onsite response available, billed at $95/hr ($125/hr on weekends w/ 2hr minimum) Actual agreed terms from a signed OST Systems Contract supersede these guidelines *Response times are for Florida & Georgia. Longer response times may occur for out-of-state clients due to circumstances beyond our control including, but not limited to, flight availability, equipment availability & weather conditions. See actual OST Systems Contract for details. Silver Bend 11/2/16 www.ostsystems.corn 11 OST Systems Assumptions Caveats Timeline COST Client will provide high speed internet connection, static IP, modem, router & switch if necessary Client will provide admin rights (if necessary) to install software on computers, tablets & phones Required keys or access to all necessary working areas will be provided on a timely basis OST Systems reserves the right to use/substitute equipment equal to the value and/or quality of the equipment which is listed in this proposal in order to better serve our clients in the event that the proposed equipment will not meet the needs of the environment for which they were originally proposed or it is discontinued/ replaced with a newer model before its purchase can be made . Any & all equipment is subject to these terms. Although we are not landscapers, we will do our best not to damage any foliage if the job requires excavation to reach some or all of the cameras. OST Systems will take every precaution to not damage your landscape and/or sprinklers but will not be held liable for more than $150 in total damages. Under normal circumstances, OST Systems does not include the cost of installing electrical power at the DVR/NVR & camera locations in this proposal. Electrical power to the DVR/NVR & camera locations needs to be provided by the client unless otherwise specified in this proposal or the actual OST Systems Contract. Once signed P.O. & 50% check is received, it may take 3-5 business days to order & receive equipment Once equipment is received, we can begin installing after the logistics have been worked out Once we begin installing, it may take approx. 3-7 business days or less for the job to be completed (weather permitting) Training can be set up once the job is completed, upon which time the remaining 50% will be due OST Systems reserves the right to reasonably alter this timeline as needed due to varying equipment availability OST Systems reserves the right to reasonably alter this timeline as needed due to prior existing scheduling conflicts This proposal is valid for up to 30 days from the date on the bottom of each page Intellectual Property Disclaimer The design, pricing and technical specification furnished within this proposal is propietary information & is the intellectual property of OST Systems. This information is submitted to you, the client, with the restriction that it is to be used only for the evaluation of the proposal. It is not to be disclosed, disseminated or shared, publicly, privately or in any manner, with our competitors or with anyone, other than those required to evaluate the proposal for decision -making purposes, without the expressed written permission of OST Systems. Silver Bend 12/2/16 www.ostsystems.com 12 OST Systems EZStation Software Screenshots F791a1— V.W. M, r—1 sonwa., fO'S T Q " Q — a x rxmSnps dDerotian Log System Configuration EZSiaian uNeo Ma..g.—m S.R.— ii 1 - a x A 90 i ad— Available for PC & Mac through EZStation Client software or Internet Explorer Silver Bend 11/2/16 www.ostsystems.corn 13 OST Systems O S T Internet Explorer Web Interface Screenshots Starlight Boa -a X ------- ---- --- � P- 0]: 12 NvRm.15E 0 1�1 C, -Alb, 1(t, P.9 ............. a X 168.0.30/Cqi-b-'mMr-,qi NM02-16E i F� FYI C1 IN Starlight Bw Wd IP Camera 02 UI1PC..-03 a, El J@ IP C.— 04 f IL El aD IP C.— 05 al 1p r.—. 06 El R ip c— 07 0 alp C.... 08 Cl RIP Camara 09 C1 20115� 1 O-L;�Jl S, M, Tu W, Th Fr S.: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 'S 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 21 21 4 Silver Bend 11/2/16 www.ostsystems.com 14 OST Systems Corridor Mode UStation VMeo MarnaJemeM Software fO'S T a U 01 - s x a Silver Bend 11/2/16 www.ostsystems.com 15 DST Systems EZView Mobile App Multi -channel Landscape View ca lei u � r p i Multi -channel Live View Intuitive Playback Available for iOS & Android CO'ST C& 0 Save & Export Pics/Videos Silver Bend 11/2/16 www.ostsystems.com�; .�-.. ✓ A. VI fit IpPr r^� OST Systems References COST Client Location Contact Phone The Registry at Michigan Park HOA Orlando, FL Maireli Cepeda (407) 313-9292 Community Assn Mgr Wimbledon Park HOA Orlando, FL Alisa Alexander (407) 399-2121 Community Assn Mgr Bona Vista HOA Altamonte Springs, FL Sue Muller (407) 774-7267 Community Assn Mgr Toscana HOA Orlando, FL Amy Troupin (407) 985-4262 Community Assn Mgr Country Creek HOA Altamonte Springs, FL Jane King (407) 256-7541 Board President Wyndham Oceanwalk Resort Daytona Beach, FL Hector Guzman (386) 323-4966 Maintenance Mgr Chatham Place at Arbor Meadows HOA Orlando, FL Mark Czerniewski (407) 256-0825 Board President Daytona Beach Regency Resort Daytona Beach, FL Tomas Rivera (386) 255-0251 x 71169 Security Manager Tom Cook Jeweler Daytona Beach, FL Sheryl Cook (386) 255-1468 Owner Firehouse Subs Daytona Beach, FL Melinda Hause (904) 655-3643 Franchisee Deer Creek Village HOA Orlando, FL Lori Gladkouski (407) 383-5916 Board Member Alaqua Lakes HOA Lake Mary, FL Melonie Rice (407) 788-6700 x 312 Community Assn Mgr Arbor Ridge HOA Apopka, FL Kent Taylor (407) 781-1181 Community Assn Mgr Silver Bend 11/2/16 www.ostsystems.com 18 Date Received 2016/2017 Application Form and Instructions Deadline for Application is 5:00 p.m. on November 30, 2016 Final Report to receive grant monies is due August 4, 2017 Applications will be accepted by mail or hand delivery to: Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 (( �� 2,, i By: 9'�la City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization:_ Sleepy Harbour Home Owner Association Project Leader: Jim Wortham Address for Project Leader:_ 104 Miller Court Phone Nos. for Project Leader (Day) 407-656-7303 (Evening) Email Address: jimpatwortham@cfl.rr.com Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: Sleepy Harbour Community Lot. 717 E. Lakeshore Dr at Orlando Ave FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? Yes If Yes: (If No, skip to section on the next page.) When was it formed? _ 1974 How many members are in the association? 144 Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): President, V.P., Treasurer, Secretary, Trustees 4 How does the association elect its leadership? When and how often are elections held? Annual Meeting in October with all Homeowners invited omeowners vote for I rus ees on Boar-d of Directors These Trustees meet to select the Officers of the Board It No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice -President, Committees, etc How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods", please answer the following questions: What is the name of your organization? Is your organization a formal "non-profit", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. Community Yard Sales, Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? Homeowner Dues $75. Approx 110 homes pay of 144 homes total What is the name of the proposed project? Entrance and Rec. Lot Landscaping & Beautification What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood/organization and any partners. The maximum grant award is $2,000.) Briefly describe the proposed project: At rec lot and community entrances, replace declining and dead landscaping, fertilize existing landscape and weed barrier and mulch A+ Reef t Wash an d � 'nt o T c,-Tc�6� �rusrr-arrcr,--a n-rr-rZnvill+en At Entrances Wash and Paint Walls List the project goals: (1) improve the appearance of the community entrance and the rec lot (2) build community (3) 6 List a minimum of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader Jim Wortham I 104 Miller Ct 407-656-7303 I jimpatwortham@cfl.rr.com 20 Historian (Photographer) Mike Smarrito 602 E. Lakeshore Dr //� eL4 salwtr@aol.com 20 Quarterly & Doug Nachtsheim 610 E. Lakeshore Dr. Final Report 407-656-2084 dnachtsheim@cfi.rr.com 20/i/(/ Coordinator Partner/ Kim Smith Stinnet Dr , Volunteer 407-288-2646 kimmiOOI@aol.com 10 Coordinator Paint Jerry Odom 400 E. Lakeshore Dr Pavilion 407-656-6327 10 landscaping Don Cox 608 E. LakeshoreDr 407-506-3014 10 Paint Doug Zander 721 Hamlyn dr Walls 407-761-1915 dzander721 a@gmail.com 10 7 How will the neighborhood residents/community organization members be involved with the project? Please be specific. Distribute Newsletter and e-mail to inform homeowners and boardmembers of upcoming Saturday workday and ask nicely for people to volunteer to There is usually a good turnout. We keep having workdays until the work is done. What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. Community Lot - East Lakeshore Dr. and Orlando Ave. Subdivision Entrances at - East Lakeshore Dr. and Stinnett If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right- of-way or the owner of the private property or common area.) The Recreation Lot is at the corner of E. Lakeshore Dr and Orlando Ave. The address is 717 E. Lakeshore Dr. The Pavilion is the roofed structure on the lot. The Entrances are along Orlando Ave at E.Lakeshore and at Stinnet Dr. 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2016/2017 MVP Awards application on November 27, 2016 (date), and attached are the minutes reflecting this vote. vr� � Print name of person preparing application In Signature of person preparing application Date: Nov 27, 2016 d"&6 /Ik-�l 14(s1A-; Print Name of Neighborhood/Organization President J,�f, V �__ Signature of Neighborhood/Organization President Date: Nov 27, 2016 Completed MVP Awards applications must be received by 5:00 p.m. on November 30, 2016 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call (407) 905-3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 I• O CO A Q O N m Old Q Q W z w C) O L x _0 U O N z z o �, °' 0 0 DID a� 0 o a w d Q � � z CD cc N N O N 0 07 m m co cn L N F- N Q [Q N a m 0 W L L L LtJ N ^L^ll W c: cn Oa - C O m � � ^L^ll W U > ' y W l i C� Q c: (n z N C N J n I a- o- a- Instructions for Completing Project Plan and Timeline The purpose of this form is to identify the tasks and resources necessary to successfully complete the MVP Awards project. Please list the primary tasks needed to implement and manage your project. When completed, the Project Plan and Timeline serves as a guide for your project and a tool for monitoring project progress. The project team will be able to use this Project Plan and Timeline to delegate tasks and to use its resources, while monitoring the progress of the project. The Task column refers to primary tasks, which need to be completed. Some examples could include contacting a business who is providing in -kind services, or prepping a sign for painting, or scheduling a workday to install playground equipment. The Start Date column refers to the date when the task needs to begin in order to finish the project on time. The Completion Date column refers to the date the task is expected to be completed. The Person Responsible column refers to the person or group charged with carrying out a specific task or activity. The Resources column refers to the cash, type of in -kind services, and/or volunteers needed to accomplish the task. For example, the dollar amount, value of donated space, professional services, materials, plants, computer software, volunteer hours, etc. Please make additional copies of this form, if necessary. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION Instructions for Completing Volunteer Hours Pledte Sheet Please list the name, complete address, and telephone number of each volunteer, along with the number of hours pledged and the task the volunteer will perform. The hours should reflect all volunteer hours including planning stages and project implementation. Some projects such as neighborhood entrance beautification will require on -going maintenance. Please include these additional hours. Volunteer hours must total a minimum of 25 % of the total neighborhood match, but cannot exceed 50% of the total of the neighborhood match amount. The 25% minimum total of the volunteer hours must be from residents or homeowners of the neighborhood. Additional hours can be derived from other organizations or individuals that do not reside within the neighborhood. Volunteer labor does not include in -kind services or goods that businesses donate. Please make additional copies of this form, if necessary. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 12 MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2016/2017 Proposed MVP Awards Project Budget Neighborhood/Organization: Project Name Sleepy Harbour HOA Entrance and Rec Lot Beautification PROJECT REVENUES: Cash from the City: we are unsure about how to complete the math in this section attached is our expense estimate ID ID Cash from the Neighborhood/Organization: Cash from Partners (List of Partners and Cash Contributions): inkind donations, just oa spending cash and receive match from city TOTAL CASH REVENUES: PROJECT EXPENSES: $ 100 $ 1363 (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) please see attached hijdaet $ Landscaping at Entrances and Rec Lot $ 663 Rec Lot Pavilion - Wash and Paint355 Entrances Wash and Paint Walls $-T90 Misc Printing Lunch Trashbags etc $ 155 mom A r ter. rri�tr+�m 1n r.n m t v t tiL yr rR0J'E� i r.XFEINSES; ** Total Cash Revenues should be equal to or greater than total project expenses. *" In -Kind Contributions: Estimated Value Volunteer Labor 100 Hours x $10/hr $ 1000 13 Instructions for Completing Project Budget Cash from the City is the amount requested by the applicant. The organization must match this amount_ Cash from the Neighborhood/Organization is the amount of money the neighborhood/organization will be contributing toward the project. Cash from Partners is the amount of money others outside the neighborhood/organization will be contributing toward the project. Examples of partners who may be interested in contributing are: 1. The developer or builder who developed the subdivision or built the homes there. 2. A nearby business, church, or other who may benefit from the project as well. 3. Someone who may have rental property in the neighborhood who would benefit from the project. 4. Someone or a business who has a connection to someone who lives in the neighborhood. "Volunteer Labor is the amount of time people will donate towards accomplishing the project. Volunteer hours must total a minimum of 25% of the total neighborhood/organization match, but cannot exceed 50% of the total match. Take the total number of volunteer hours from your pledge sheet(s) and multiply it by $10 per hour. In -Kind Contributions are donations of any type from people outside the neighborhood/organization or special contributions made by members of the neighborhood/organization. A letter from the organization stating the in -kind service they are providing must be submitted with the Final Report. To illustrate examples of in -kind contributions, suppose a neighborhood is submitting a grant application to beautify its subdivision entrance. In -kind contributions could include: 1. The donation of irrigation pipe from a local supplier with a cash value of $40.00 2. A "free" tree for every two the neighborhood purchases for the project. Assuming the purchase of four trees, the two "free" trees would have a cash value of $100. 3. A person in the neighborhood happens to be a landscape architect and has donated her services to design the new landscaped entrance at a cash value of $200. * The cash values above were made up strictly for this exercise. The in -kind contributions are important in that the City wants to create a sense of community through this MVP Program. It is felt that if residents work with local businesses, it may start new relationships that will benefit both parties now and in the future. Project Expenses are things the neighborhood/organization will have to pay for to complete the project. Things like plants, wood chips, paint, etc. would be included using the above example. NOTE: It is important to complete the proposed budget as thoroughly as possible, thinking through every facet of the project's revenues and expenses. Please make sure that the budget shows that you will have enough cash to cover your expenses. If there is a small amount of overage, this may be used for a "kick off' party for the project or for refreshments for volunteers. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION E B 2016-17 MVP Proposed Budget - Sleepy Harbour HOA 2016-17 MVP Entrances and Recreation Lot Beautification by Doug Nachtsheim Nov 27 2016 Entrances and Rec Lot - Landscaping add weed barrier replace plants and mulch Add Weed Barrier to gardens = 138 Add plants at Lakeshore Entrance 10 x $10 = 100 Add plants behind wall at Entance 10 x $10 = 100 Add plants at Stinnett Entrance 10 x $10 = 100 Replace broken sprinkler heads $5 per head x 5 heads 25 Add fertilizer Rec Lot 80 Add mulch to gardens = $60/ truck x 2 120 Total: Landscaping at Entrances and Rec Lot 663 Rec Lot Pavillion - Wash and Paint Damaged Wood Epoxy 50 Pressure Washer rental - $75 / day 75 Sandpaper 10 Brushes 20 Paint - 4 gallons x $50 200 Total: Pavillion Beautification 355 Entrances - Lakeshore and Stinnet - Wash and Paint Walls Pressure Washer rental - $75 / day 75- Cleaning solution 15 Paint - 2 gallons x $50 100 Entrance Walls 190 Other Misc Printing - Newsletter Flyers Copies 60 Lunch 50 Ice Drinks 20 Gloves & Trash Bags 25 Total: Other Misc 155 Total Project Expenses 1363 2016-17 MVP - Sleepy Harbour HOA Entrances and Rec Lot - Landscaping add weed barrier replace plants and mulch Add Weed Barrier to gardens = 138 Add plants at Lakeshore Entrance 10 x $10 = 100 Add plants behind wall at Entance 10 x $10 = 100 Add plants at Stinnett Entrance 10 x $10 = 100 Replace broken sprinkler heads $5 per head x 5 heads 25 Add fertilizer Rec Lot 80 Add mulch to gardens = $60/ truck x 2 120 Total: Landscaping at Entrances and Rec Lot 663 4 f;. W a 254 fi. L Palypiepyleaie 86ca Pro 5 'We-,d Fhrder $137.82 — , ,... .1 2016-17 MVP - Sleepy Harbour HOA Rec Lot Pavillion - Wash and Paint Damaged Wood Epoxy 50 Pressure Washer rental - $75 / day 75 Sandpaper 10 Brushes 20 Paint - 4 gallons x $50 200 Total: Pavillion Beautification 2000 - 2700 PSI Pressure Washer DESCRIPTION $53.00 $304.00 FZ__1 SMOG $912.00 MRi. HGTV HOME by Sherwin-Williams Infinity Tintable Semi -Gloss Acrylic Exterior Paint (Actual Net Contents: 123 Fluid Oz.) A A * 355 . ......... . . 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C.mrvyr:s:u0v r�3mnu =]nlen L_;VO Le mur auk:; era �J�:fKnTiiEft SI U::F.S 190 2016-17 MVP - Sleepy Harbour HOA Other Misc Printing - Newsletter Flyers Copies 60 Lunch 50 Ice Drinks 20 Gloves & Trash Bags 25 Total: Other Misc 155 Sleepy Harbour HOA Minutes from November 10th, 2016. Doug Zander made a motion that Sleepy Harbour HOA should participate in the 2016-17 MVP project. Doug Nachtsheim seconded the motion. All in favor. Doug Nachtsheim President Sleepy Harbour HOA