03-07-17 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
MARCH 7,2017 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held
February 21,2017. (City Clerk Sibbitt)
2. Approval of Reappointment to the Community Grant Review Board. (City
Clerk Sibbitt)
Members of the Community Grant Review Board serve two-year terms. Keith Carrington has a term
expiring March 2017 and has stated his interest in being reappointed for another term ending March
2019.There are currently no applications on file of interested persons for this board.
3. Approval of Cancellation of July 4, 2017, Regular City Commission Meeting, in
Accordance with the Approved Holiday Schedule for 2017. (City Clerk Sibbitt)
On August 2, 2016, the Commission approved the holiday schedule for 2017 in accordance with
Section 8.01 of the Personnel Rules and Regulations. Included in the approved dates for closure of
City Hall was Tuesday, July 4th, which is also the City's Regular Commission Meeting night. Staff
recommends the Commission cancel the July 4th Regular Commission Meeting, in accordance with
the approved holiday schedule for 2017.
4. Approval of Community Grant Program — January 2017 Cycle. (Community
Relations Manager Wright)
The Community Grant Review Board (CGRB) met on February 8, 2017, to discuss the nine (9)
applications received for the Community Grant Program (formerly the Community Merit Awards
Program). The Community Grant Program provides financial grants of up to $500 to non-profit
organizations and civic groups located within the city limits or are located outside the city limits,but
benefit residents of Ocoee. The grant cycle is open twice yearly (January and July) to acknowledge
excellence and further the contributions these local organizations bring to the Ocoee community.
There is $5,000 allotted for this cycle of the Community Grant Program. The Community Grant
Review Board recommends funding seven (7) organizations in the total amount of$3,500. From the
nine (9) applications received, two (2) were not considered. Miles of Smiles withdrew their
application, because they received funding from another source. Read to Sydney did not send a
representative to the mandatory CGRB meeting held on February 8, 2017, and therefore, they were
disqualified.
Regular City Commission
March 7,2017
5. Approval of Maintenance, Materials, and Workmanship Agreement with Letter
of Credit for Forest Lake Estates, Phase 1 with JTD Land at Ocoee Pines, LLC.
(Development Engineer Womack)
Forest Lake Estates is a 278 lot single family residential subdivision located on Clarcona-Ocoee Road
just East of the Forest Lake Golf Course. Construction of the Forest Lake Estates subdivision has
been divided into two phases with 152 homes in the first phase and 126 in the second phase. The
developer has completed construction of the infrastructure improvements for the entire subdivision
and has requested a Certificate of Completion for the first of two phases. The infrastructure
improvements include the water, sanitary sewer, and reuse utilities, the streets and stormwater
collection system, and the perimeter wall and associated landscaping. All identified punchlist repairs
have been completed and the developer is ready to start the two-year warranty period. As a
requirement of the Land Development Code, the developer is required to furnish the City a Surety to
cover any possible damages discovered during the next two years, should the developer not choose to
make those repairs. JTD Land at Ocoee Pines, LLC has provided the City with a Letter of Credit in
the amount of 10%of the constructed improvements. The Maintenance, Materials, and Workmanship
Escrow Agreement (Form 8 from the Land Development Code) acts as the executable document
between the developer and the City in the event that the Surety is monetary. The Surety will be
returned to the developer upon completion of the two-year warranty period and the repair of any
damages caused over that two-year period.
6. Approval of the Fire Department's 2017-2021 Strategic Plan. (Fire Chief
Miller)
As part of the Ocoee Fire Department's effort for continuous improvement, the organization has
completed a strategic plan for the years 2017-2021. The Strategic Plan not only provides clear
direction for the organization and its members, but also satisfies a major requirement in the Fire
Department accreditation process. As part of the accreditation process the Ocoee Fire Department
must create a strategic plan,which is then submitted and approved by the City of Ocoee Commission.
Once approved,the 2017-2021 Strategic Plan would then be published on the Ocoee Fire Department
website.
7. Approval to Change Capital Item Purchase from a Ram Tool to Cutter Core
Extrication Tool for the Fire Department's New Engine. (Fire Chief Miller)
The FY 2016/2017 budget provided $5,015.00 for the purchase of Long Telescoping Ram Core for
vehicle extrications. With the purchase of the new Engine,they are in need of the cutter portion of the
unit and not the ram core for the new fire engine. The Fire Department would like to purchase the
cutter core from South Florida Emergency Vehicles(SFEV). SFEV is a sole distributer for this brand.
The quote totals$6,137.00,which is over the budget for the ram core by$1,122.00.There is a savings
from the purchase of radios that staff would like to use for this purchase.
8. Approval to Transfer Funds for the Purchase and Installation of Security
Cameras at the Beech Recreation Center. (Parks and Recreation Director
Hayes)
The Parks and Recreation Department is requesting authorization from the City Commission to
transfer funds in the amount of $5,356 from the Park Division Account 317-572-10-6400 to the
Recreation Division Account 317-572-00-6400, and $10,000 from the Park Division Account 001-
572-10-6400 to the Recreation Division Account 001-572-00-6400 for the purpose of purchasing and
installing a security camera system at the Jim Beech Recreation Center. Funds have been carried
forward from the previous budget year and placed into the Park Division account;however,due to the
fact the Park Division and Recreation Division are recognized as separate departments in the budget
and the Finance Department has determined the camera system is an improvement to the recreation
center, which falls under the Recreation Division budget, the City Commission will then need to
authorize the transfer of these funds. The amount requested to be transferred for the purchase and
installation of the camera system is$15,356.
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Regular City Commission
March 7,2017
9. Approval of 2016 / 2017 Budget Equipment Purchase for Parks Maintenance.
(Public Works Director Krug)
The City traditionally purchases vehicles and equipment through bids from the Florida Sheriffs
Association's annual contract. Public Works has researched pricing throughout the State and has
found the State of Florida's Department of Management Services contract for Agriculture and Lawn
Equipment provides the lowest competitively bid pricing for requested equipment. The following
pieces of equipment are incorporated in the approved budget for purchase: (1) Toro Sand Pro/Infield
Pro 3040 groomer @ $17,632.01 (Park Maintenance—New) & (2) Toro 60" Zero Turn Mowers @
$9,081.98 each=$18,163.96(Park Maintenance—New).
G. PUBLIC HEARING
10. The Park at 429 Planned Unit Development (PUD) (FKA East Crown
Industrial PUD) — Preliminary/Final Site Plan; Project No.: LS-2016-010.
(Advertised in the Orlando Sentinel on Sunday, February 26, 2017) (City Planner Rumer)
The Park at 429 PUD Project is located on the North side of Palm Drive on the west side of SR 429
(Western Expressway) and the east side of East Crown Point Road. The parcel is 45.54 acres in size.
The Applicants propose to develop the 45.85 acres as a Light Industrial/Flex Office development
consisting of five (5) buildings totaling a maximum of 645,600 sq. ft. This provides for a maximum
floor area ratio of 0.037. The permitted uses will be limited to those uses permitted within the I-1
(Light Manufacturing and Warehousing) except automotive sales (new and used), boat sales and
service, mobile home and travel trailer sales, monument sales, motor vehicle wholesale, lumber yard.
Access from the site will be via two (2) access points on Palm Drive and three (3) access points on
East Crown Point Road. A left-turn lane is proposed on Palm Drive turning left onto East Crown
Point Road and a right and left-turn lane is proposed on East Crown Point Road. The
Preliminary/Final Site plan provides for dedication of ten(10)feet of additional right-of-way on Palm
Drive and East Crown Point Road. A future segment of the West Orange Trail Connector will run
along Palm Drive. Buffers are being provided on East Crown Point Road of 25 feet and 35 feet along
SR 429. A master stormwater system is proposed. The proposed PUD accesses East Crown Point
Road and Palm Drive. East Crown Point Road and Palm Drive have a measured Level-of-Service
"C."Neither roadway is programmed for improvement in the County or City of Ocoee 5-Year Capital
Improvement Program. The City of Winter Garden and City of Ocoee have agreed to a cost share in a
new signalization of the intersection of East Crown Point Road and Palm Drive/Crown Park Circle.
Staff recommends the Honorable Mayor and City Commission approve the Preliminary/Final Site
Plan for The Park at 429 PUD Project.
H. FIRST READING OF ORDINANCE
11. First Reading of Ordinance Regulating Panhandling. (Second Reading and Public
Hearing Date scheduled for March 21, 2017, Regular City Commission Meeting at 7:15 p.m. or soon
thereafter) (Police Chief Brown)
Panhandling is a solicitation made in person whereby the solicitor requests the immediate donation of
money or other thing of value or requests one to purchase an item in an amount far exceeding the
item's value. In recent 18 months, the City of Ocoee Police Department has observed an increase in
aggressive panhandling and panhandling from City medians and rights of way. The public health,
safety, and welfare issues to both persons and traffic flow that result from such activity are numerous.
Therefore, in an effort to balance a solution to problems arising from such activity while continuing to
allow for panhandling in public areas, City staff has drafted an ordinance that will restrict such
activity so that it does not interfere with vehicular traffic, cause traffic safety or traffic flow issues,
and so that it does not constitute a threat to the public health, safety, and welfare of the citizenry. The
proposed ordinance will create a new Article IV at Chapter 153 of the City of Ocoee Code of
Ordinances to establish purpose, findings and intent; clearly describe prohibited activities; and to
require panhandlers to register. This ordinance is modeled after the ordinances previously adopted by
the City of Winter Garden and the City of Orlando and also includes provisions from other city
ordinances.
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Regular City Commission
March 7,2017
I. SECOND READING OF ORDINANCES—PUBLIC HEARINGS
12. Second Reading of Ordinance Amending Chapter 78 of City of Ocoee Code of
Ordinances to Recognize the Ocoee Fire Department as a Separate Department
of the City. (Advertised in the Orlando Sentinel on Sunday, February 26, 2017) (Fire Chief
Miller)
As part of the Ocoee Fire Department's effort to obtain international accreditation, the organization
must provide documentation that it is legally established. The proposed amendments to Chapter 78 of
the City of Ocoee Code of Ordinances include verbiage that recognizes the Fire Department as well as
the Fire Chief. The current City of Ocoee Code of Ordinances only formally recognizes the Fire Chief
and not the Fire Department itself. It is suggested that the following amendments be made to the
ordinance to confirm the existence and recognize the authority of the Ocoee Fire Department. Staff
recommends amending Chapter 78 of City of Ocoee Code of Ordinances to recognize the Ocoee Fire
Department as a separate department of the City.
a) Second Reading of Ordinance
b)Proclamation
13. Second Reading of Ordinance for Resendiz — 272 East Silver Star Rd
Annexation and Initial Zoning; Project No(s): AX-12-16-60/RZ-16-12-06.
(Advertised in the West Orange Times on Thursday, February 2, 2017 and March 2, 2017) (City
Planner Rumer)
The subject property is located on the north side of E. Silver Star Road and south of Rewis Street,
2,200 feet east of the intersection of Bluford Avenue and E. Silver Star Road. The subject site is
approximately +/- 2 acres and currently contains one (1) single-family residence. The parcel ID
number is 17-22-28-0000-00-126. The future land use &requested initial zoning classification of the
subject property is Orange County/Low Density Residential, which allows up to four (4) dwelling
units per acre. The requested rezoning would be from Orange County/Low Density Residential to
City of Ocoee/Low Density Residential. The subject property is considered contiguous to the City of
Ocoee since it is bordered by property located within the City limits on the east, west, and northern
boundaries. City staff has requested a City of Ocoee zoning designation of R-1AA (Single-Family
Dwelling), which is consistent with the adopted future land use designation of Low Density
Residential, shown on both the City of Ocoee and Orange County Joint Planning Area Future Land
Use Maps. This property already benefits from Ocoee Fire Rescue services via a joint "First
Responder" Agreement with Orange County. The proposed annexation is a logical extension of the
City limits, urban services can be provided, and the annexation meets state and local regulations. The
land use and initial zoning are also consistent and compatible with surrounding properties. Based on
the recommendations of the DRC and Planning & Zoning Commission, Staff recommends that the
Honorable Mayor and City Commissioners approve the Annexation and Rezoning of the +/-2 acres
parcel of land known as the Resendiz parcel with an Initial Zoning classification of"R-1AA."
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
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Regular City Commission
March 7,2017
J. REGULAR AGENDA
14. Appointment of Commission Liaisons to Various Boards. (City Clerk Sibbitt)
Each year in March,the Commission reviews the Liaisons Appointments to various boards and makes
changes, if needed. In 2016 the following appointments were made:
• Parks and Recreation Board—Commissioner Wilsen
• Citizens Advisory Board for the Police Department—Commissioner Grogan
• Citizens Advisory Board for the Fire Department—Commissioner Firstner
• Human Relations Diversity Board—Commissioner Keller
• Personnel Board—Mayor Johnson
• Tri-County League of Cities—Commissioner Wilsen
• West Orange Airport Authority—William Maxwell
• W.O. Chamber of Commerce—City Manager Frank
• Education Incentive Board—Mayor Johnson
15. Election of Mayor Pro Tem. (City Clerk Sibbitt)
Section C-9 of the Ocoee City Charter states: ...The Mayor pro tern shall be elected from among the
Commissioners by the City Commission but shall continue to represent the district in which such
Commissioner resides. The Mayor pro tern shall be elected at the first City Commission meeting
following the swearing in of the candidates elected at each general city election ... and shall serve as
Mayor pro tem until the successor is elected.
On March 20, 2007, the Commission created a policy to elect the Mayor Pro Tem annually, even in
non-election years,by rotating down through the seniority list,beginning with Commissioner Johnson
for the term of March 2007-2008. The following elections have been made since 2008:
• 2008-09 Commissioner Hood
• 2009-10 Commissioner Keller
• 2010-11 Commissioner Johnson
• 2011-12 Commissioner Wilsen
• 2012-13 Commissioner Hood
• 2013-14 Commissioner Keller
• 2014-15 Commissioner Grogan
• 2015-16 Commissioner Wilsen
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT
THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS
BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE
IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL
34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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