02-02-2017 Minutes CITY OF OCOEE
Minutes of the Human Relations Diversity Board
Regular Meeting Held February 2,2017
I:CALL TO ORDER
HRDB meeting was called to order by Chair Crown at 7:13 p.m. in Room 109 at Ocoee City Hall located at 150 North
Lakeshore Drive,Ocoee, Florida.
A. Pledge of Allegiance and Moment of Personal Reflection: Member Calloway led the board in the pledge of
allegiance to the U.S.flag;followed by Chair Crown asking that we each take a moment for personal reflection.
B. Roll Call and Determination of Quorum: Secretary Washington performed roll call and determined that there
was a quorum (6). In attendance at the time meeting was called to order and roll call was taken were: Members
Crown,Calloway, Maxwell, Dawkins, Hershaw and Brown. Absent: Members Anderson-Robinson, Foster,
Briggs,Vines and Daily.
C. Review of Excused Absences: Members Anderson-Robinson, Foster and Vines are excused absences and
Members Briggs and Daily are unexcused absences.
D. Review Agenda for Tonight's Meeting: Chair Crown reviewed the agenda for the night.
E. Review of Minutes: Minutes of the January 5, 2017 meeting were reviewed. Motion to approve minutes made
by Member Hershaw, seconded by Member Dawkins and unanimously approved.
II:BUSINESS FOR DISCUSSION
A. Comments from Citizens/Public: None.
B. Budget Report: Secretary Washington reported that as of this month the balance is$18,988.93.
C. Art Festival: Member Hershaw reported that Ex Officio Member Wright has been sending out follow-up emails
and are awaiting responses.
D. MLK Parade Recap: Chair Crown mentioned that Ex Officio Member Wright did a great job of organizing the
parade. Discussed items for next year: four porta lets for staging area; purchase four walkie-talkies for the
Explorer Scouts;communication needed for the shuttle driver; information table with brochure and giveaways.
Member Maxwell made a motion, in a not to exceed amount of$500.00,to fund brochures,giveaways, etc.for
the information booth. Seconded by Chair Crown and approved unanimously. Discussion ensued regarding
changing the parade route.
E. Essay Contest: Members would like to pick up essays from city hall on Thursday, February 9, 2017. The review
will be Monday, February 13, 2017 at the 'son Center. Gift cards from Best Buy. Refreshments at the ceremony
will be subs, chips,cookies and drinks from Publix. Member Dawkins made a motion of a not-to-exceed amount
of$600.00,seconded by Member Maxwell and approved unanimously.
F. Cemetery: Survey is completed, plans are started,and the city is waiting for permission from the state to
excavate some areas that showed up on the ground penetrating radar.
G. Other Business: None.
H. Set Next Agenda: Chair Crown, along with input from the board, set the agenda for the next meeting,which will
be held on March 2, 2017,said Agenda was established as listed below:
H. Set Next Agenda: Chair Crown,along with input from the board, set the agenda for the next meeting, which will
be held on March 2, 2017,said Agenda was established as listed below:
I. CALL TO ORDER
A. Pledge of Allegiance and Moment of Personal Reflection
B. Roll Call and Determination of Quorum
C. Review of Excused Absence(s)
D. Review Agenda for Tonight's Meeting
E. Review of Minutes
II. BUSINESS FOR DISCUSSION
A. Comments from Citizens/Public
B. Budget Report
C. Essay Contest Recap
D. Art Festival
E. Cemetery
F. Set Next Agenda for April 5, 20107
III. QUESTIONS/COMMENTS
IV. ADJOURNMENT
III:QUESTIONS/COMMENTS: None.
IV:ADJOURNMENT: Meeting adjourned at 8:15 p.m.
AUTHENTICATION:
These are the official minutes of the Ocoee Human Relations Diversity Board,as accepted by the Board at a meeting
held on the date shown below. Any amendments to the minutes as originally prepared by the Secretary are indicated
above.
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Presiding Officer Date