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07-18-2016 Minutes MINUTES OF THE OCOEE PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING HELD ON July 18, 2016 CALL TO ORDER The meeting came to order at 6:04 pm. in the meeting room of the Ocoee Lakeshore Center, 125 North Lakeshore Drive, Ocoee, FL 34761. The roll was called and a quorum was declared. PRESENT: Members Applegate, Barber, Singrey, McKey, Parks and Recreation Director Jeff Hayes (Director Hayes), Ex-Officio Member Commissioner Rosemary Wilsen and Sr. Administrative Assistant Dottie Godek. Member Maranan arrived at 6:08 PM. ABSENT: Chairman Rainer (excused), Vice Chairman Graham (excused). GUESTS: No guests. A. APPROVAL OF MINUTES Member Singrey, seconded by Member McKey, made a motion to accept the minutes from the May 16th 2016 meeting as written. The motion passed by 4-0 with Member Barber abstaining. B. SEEDLING PLANTING Member Maranan said that he will be willing to spearhead this project to be done at the next Spring Fling to be held on March 11th 2017. It will involve showing the children how to grow plants from cuttings. He will contact some area nurseries to see if they would like to partner with the board. At this time the board is planning on having material for approximately 200 children. Member Maranan will bring more information back to the board at the September meeting. C. BREAKFAST WITH MRS. CLAUS December 3rd 2016 8:00 AM to 9:30 AM December 3rd 2016 is the date for the Breakfast from 8:00 AM to 9:30 AM. The board had a discussion regarding the logistics and activities for the "Breakfast with Mrs. Claus" event. The menu is tentatively set at Biscuits/Gravy, Scrambled Eggs, Sausage, Orange Juice, Milk and Coffee to be provided by Jesse Taylor Catering. The preliminary activities will be the buffet, pictures with Mrs. Claus and a 30 minute sing-along. The event will be advertised separately with reservations required and tickets being pre-sold. Member App legate, seconded by Member Mckey, made a motion to do both the "Breakfast with Mrs. Claus"event and the evening Crafts at the Tree Lighting event. Motion 4 to 1. 1 D. HALLOWEEN Haunted House The West Orange Senior's group will run the concession stand all four evenings of the Haunted House in 2016. E. FOUNDER'S DAY The Parks and Recreation Advisory Board will not participate in the 2016 Founder's Day event. F. ALLOCATION OF REMAINING PARKS AND RECREATION ADVISORY BOARD FUNDS The board had a discussion regarding the remaining funds in the Advisory Board budget. Member Singrey, seconded by Member McKey, made a motion to allocate the remaining $500.00 from the budget to be used by the Parks and Recreation department to purchase decorations needed for city events. The motion passed unanimously. SET NEXT AGENDA The advisory board set the following agenda for the September 19th 2016 meeting: A) Seedling Planting B) Breakfast with Mrs. Claus C) Crafts E) Light Judging QUESTIONS/COMMENTS: ADJOURNMENT The meeting was adjourned at 7:42 pm. o 41 Chairman Rainer Sr. Administrative Asst. Dottie Godek 2