04-04-17 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
APRIL 4, 2017 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation for Arbor Day—April 28,2017. (Mayor Johnson)
Presentation of Check to BASE Camp from the Ocoee Professional Firefighter's Local
3623 Union—Fire Lt. Fred Bowman, Fire Eng. Trey Littlefield
Ocoee Special Economic Enhancement District (S.E.E.D.) Brownfield Update. (City
Planner Rumer)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAI
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY,
1. Approval of the Minutes for the Regular City Commission Meeting held
March 21,2017. (City Clerk Sibbitt)
2. Approval of Resolution to Extend the Temporary Moratorium on Development
Orders, Development Permits, and Building Permits for Properties Located in
the City's Special Overlay Areas until August 1, 2017, Unless Earlier
Terminated or Extended by Action of the City Commission. (City Planner
Rumer)
The City has established Special Overlay Areas in its Land Development Code(Code)for the purpose
of facilitating unique development activities in areas where there is a need for coordination among
landowners in the development of the area. So that City staff could evaluate the current Special
Overlay Area standards and recommend amendments to the Code if necessary,on November 1,2016,
the City Commission approved Ordinance No. 2016-015 to establish a moratorium on the processing
and consideration of applications for development orders, development permits, and building permits
for exterior modifications and new construction of properties located within the Special Overlay
Areas. The moratorium applied to the following uses or intended uses: pharmaceutical dispensaries,
fast food and other drive-through restaurant establishments, check cashing stores, self-storage
facilities, vehicle and tire service, sales, repair facilities, and discount retail stores. The moratorium
will expire on March 31, 2017, and the City wishes to extend the moratorium period described in
Ordinance No. 2016-015 until August I, 2017, unless earlier terminated or extended by the City
Commission.
Regular City Commission
April 4,2017
3. Approval of Certificate of Completion for McCormick Reserve Planned Unit
Development(PUD), Phases 1 and 2. (Development Engineer Womack)
a. Maintenance, Materials, and Workmanship Agreement with Letter of Credit
for Phase 2.
McCormick Reserve is a 134 lot single-family residential subdivision located on south of West
McCormick Road between the Brynmar Estates Subdivision and Clarke Road. McCormick Reserve
has been constructed in two phases — Phase One with 66 lots and Phase Two with 68 lots. The
developer has completed construction of the infrastructure improvements for the second phase of this
subdivision minus the second lift of asphalt, and has requested a Certificate of Completion. The
infrastructure improvements include the water, sanitary sewer, reuse utilities, stormwater collection
system, and the extension of Clarke Road. All identified punchlist repairs have been completed and
the developer is ready to start the two-year warranty period.
As a requirement of the Land Development Code, the developer is required to furnish the City a
Surety to cover any possible damages discovered during the next two years, should the developer not
choose to make those repairs.T-3 Ocoee has provided the City with a Letter of Credit in the amount
of 10%of the Phase Two constructed improvements. The Maintenance, Materials,and Workmanship
Escrow Agreement (Form 8 from the Land Development Code) acts as the executable document
between the developer and the City. The Surety will be returned to the developer upon completion of
the two-year warranty period and the repair of any damages caused over that two year period.
b. Maintenance, Materials, and Workmanship Agreement for Asphalt with
Letter of Credit for Phases 1 and 2.
Additionally, the developer has furnished the City with a separate Surety to cover the construction
costs of adding the second lift of asphalt to all of the public streets of the subdivision. This
arrangement will ensure that the final road surface is not worn or scarred during construction of the
homes. The Maintenance, Materials, and Workmanship Agreement for Asphalt acts as the executable
document between the developer and the City in the event the developer fails to provide the second
lift of asphalt within two years of the issuance of the Certificate of Completion or when 80% of the
homes have received Certificates of Occupancy. The Surety will be returned to the developer upon
completion of the warranty period and the repair of any damages caused over that period.
4. Approval of Certificate of Completion for Maintenance, Materials, and
Workmanship Escrow Agreement for The Oasis at Lake Bennet Apartments
with The Oasis at Lake Bennet, LLC. (Development Engineer Womack)
The Oasis at Lake Bennett is a 302 Unit apartment complex located on the southeast corner of South
Bluford Avenue and Maine Street. The developer has completed construction of the public
infrastructure improvements and has requested an acceptance for the public improvements in order to
receive Certificates of Occupancies for the various buildings. The public infrastructure improvements
include the water, sanitary sewer,reuse utilities,and improvements to Ocoee Town Center Boulevard.
All identified punchlist repairs have been completed, and the developer is ready to start the two-year
warranty period for those items. As a requirement of the Land Development Code, the developer is
required to furnish the City a Surety to cover any possible damages discovered during the next two
years, should the developer not choose to make those repairs. Oasis at Lake Bennet, LLC has
provided the City with a check in the amount of 10% of the constructed improvements. The
Maintenance, Materials, and Workmanship Escrow Agreement(Form 8 from the Land Development
Code)acts as the executable document between the developer and the City in the event that the Surety
is monetary. The Surety will be returned to the developer upon completion of the two-year warranty
period and the repair of any damages caused over that two year period.
5. Approval to Purchase New Spreaders (Jaws of Life) For the Fire Department's
New Engine Using Savings From Other Capital Items. (Fire Chief Miller)
The FY 2016/2017 budget provided $6,155.00 for the purchase of Spreaders, which are used to
extricate victims from being entrapped in their vehicle after an auto accident. The Fire Department
would like to purchase Spreaders from South Florida Emergency Vehicles (SFEV). SFEV is a sole
distributor for this brand, which is standardized extrication equipment on Ocoee apparatus. The
attached quote totals$7,123.32,which is over the budget by$968.32.
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Regular City Commission
April 4,2017
6. Approval to Award 17-02 Asphalt Paving Projects for Fiscal Year 2017.
(Purchasing Agent Tolbert)
The City of Ocoee, Florida (City) solicited bids from qualified contractors to furnish labor,
supervision, materials, equipment, supplies and incidentals for the asphalt paving projects for Fiscal
Year 2017, for the milling and resurfacing of Wurst Road(from Peters Avenue to RxR Crossing East
of Spring Lake Circle), Delaware Street, 7th Street, and Lakewood Avenue (at the elementary and
middle schools). The paving of Wurst Road will begin upon the completion of the Downtown and
West Sanitary Transmission (North of Silver Star Phase)project that is currently under construction.
The bid was publicly advertised on February 5, 2017, and opened on March 7, 2017. There were a
total of five(5)bids received ranging from$322,265.00 to$539,561.50. All bids are available in the
Finance Department for review. The Public Works and Finance Departments reviewed all bids
received and all were considered responsive. Staff recommends awarding the bid to The Middlesex
Corporation for $322,265.00 as the most responsive and responsible bidder, per the attached
recommendation from Steve Krug, Public Works Director. Staff also recommends that the City
Manager be authorized to approve change orders to this contract up to the limit of his purchasing
authority for each change order, and up to the budgeted amount for this project for all change orders.
7. Approval of Resolution for the 3-Year Lease-Purchase Agreement with Branch
Banking and Trust Company (BB&T) for Eight (8) Police Vehicles included in
the Fiscal Year 16/17 Budget. (Purchasing Agent Tolbert)
The budget for Fiscal Year 16/17, includes the three (3)year lease-purchase of eight(8) replacement
police patrol vehicles. The City will be piggybacking the FL Sheriff's Contract #16-VEHI4.0 and
#16-VEL24.0 for eight (8) 2017 Dodge Charger Police Rated Sedans at $29,989.00/each. The
Finance Department obtained interest rate quotes from BB&T (2.04%), Suntrust Bank (2.49%), and
TD Bank (No Response). Staff recommends that the City Commission authorize staff to piggyback
the Florida Sheriff's Association's Vehicle Contract#16-VEH14.0 and#16VEL24.0 for the eight(8)
Dodge Chargers; and adopt the Resolution approving financing terms with Branch Banking and Trust
Company (BB&T), and authorize the Mayor, City Clerk, and Staff to execute the Lease-Purchase
Agreement Schedule No. 9909001665-00004 and related documents for the amount of$239,912.00 at
an interest rate of 2.04%for three(3)years with payments of$20,556.76 per quarter,to close not later
than April 14,2017.
8. Approval to Award of RFQ #1702 Construction Manager at Risk for Bluford
Avenue Reconstruction. (Purchasing Agent Tolbert)
In compliance with the Consultants' Competitive Negotiations Act(CCNA), Florida Statutes Section
287.055, et seq., and Florida Statutes Section 255.103, Construction Management or Program
Management Entities, et seq., and the policies and procedures of the City of Ocoee (City), the City
solicited Statements of Qualifications from qualified Construction Manager At Risk firms (CMR) to
be responsible for constructing utility, stormwater, and streetscape upgrades in the Bluford Avenue
corridor from Delaware Street to Silver Star Road (SR 438), as part of the Downtown
Redevelopment. The Construction Manager At Risk firm(CMR) will be responsible for construction
administration, value engineering, and general contracting services resulting in successful, timely and
economic completion, thereby providing the best value possible for the City's Bluford Avenue
Reconstruction Project. The construction management entity must have the ability to secure an
appropriate surety bond pursuant to s. 255.05, and in conformance with City requirements, and must
hold construction subcontracts. Use of qualified subcontractors for specialty work is acceptable. To
be considered,the firm or individual shall be a licensed professional in accordance with Florida State
law and be familiar with all applicable State of Florida, St. Johns River Water Management District,
Orange County and City of Ocoee codes, regulations and laws. The RFQ was advertised on January
22,2017, and was publicly opened on February 21,2017.There was one (I)response submitted.The
Finance and Public Works Departments reviewed the qualification statement of the firm and the
qualification statement was considered responsive. The response was evaluated by the RFQ
Evaluation Committee appointed by the City Manager, which was comprised of five (5) members.
The public RFQ Evaluation Committee meeting was held on March 15, 2017, for the purpose of
evaluating the firm on specific evaluation criteria and interviewing key members of the project team.
The evaluation committee recommends contracting with Oelrich Construction, Inc.
31 Page
Regular City Commission
April 4,2017
G. FIRST READING OF ORDINANCE - PUBLIC HEARING
9. Evaluation Appraisal Report (EAR) based Comprehensive Plan Amendments.
(Advertised in the West Orange Times on Thursday, March 23, 2017. Date of Second Reading
Contingent on Approval of DEO) (City Planner Rumer)
Under State law, every jurisdiction in the State of Florida must evaluate how well it has performed at
meeting the goals, objectives, and policies of the Comprehensive Plan. The City must also determine
what changes are needed in the plan to reflect the community's vision for the future. The result of
this evaluation process is an official report known as the Evaluation and Appraisal Report (EAR).
The purpose of the EAR is to review the adopted Comprehensive Plan to determine how well the City
is meeting State mandated planning requirements, implementing the Goals, Objectives, and Policies
as set forth in the Comprehensive Plan, and addressing major growth management issues within the
City. Various tools are then proposed to address the issues raised by the community and public
officials. The outcome of the EAR Process is to:
• Evaluate the effectiveness of the City's current adopted Comprehensive Plan in achieving the
City's established Goals,Objectives and Policies;
• Create a composite set of critical issues regarding growth management that the City will evaluate
during an update and amendment to its Comprehensive Plan;and
• Identify alternatives/potential tools that the City will evaluate with regard to each of those issues,
The EAR adopted by the City of Ocoee includes a major issues list that was approved by the Florida
Department of Community Affairs on May 29, 2009. The proposed revisions to the Comprehensive
Plan based on the recommendations brought forth in the adopted EAR. The Major Issues identified
include Community Character and Design, Transportation Connectivity, Utility Infrastructure, Mixed
Use Employment and Commercial Centers,Neighborhood Revitalization/Housing and Conservation.
a. First Reading of Ordinance(Date of Second Reading Contingent on Approval of DEO)
b. Transmittal Public Hearing—Large Scale Comprehensive Plan Amendment
H. REGULAR AGENDA - None
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT
THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS
BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE
IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL
34761,(407)905-310S 48 HOURS IN ADVANCE OF THE MEETING.
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