03-30-17 Minutes Special Session MINUTES
MARCH 30,2017 at 5:00 P.M.
CITY COMMISSION MEETING
SPECIAL SESSION
I. CALL TO ORDER- 5:05 PM
Mayor pro tem Firstner called the special session to order at 5:05 p.m. in the Commission
Chambers of City Hall. City Clerk Sibbitt called roll and declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor pro tern Firstner, Commissioner
Keller
Absent: Mayor Johnson
II. Emergency Funding for Health Insurance. (Human Resources Director Williford and
Acting Finance Director Briggs) 5:06 PM
In November 2007, the City of Ocoee began a self-insurance plan for health care coverage to its employees
and dependents. In April 2008, the City opened its own health care clinic to contain medical costs and
provide efficient medical services to the City's employees and their families. By self-insuring and providing
medical services through the clinic, the City has realized substantial savings over the years of approximately
$600,000 yearly.
During the past year the City has experienced several major medical claims that have strained the City's
medical financial accounts. The claims have resulted in a required increase to our surplus level of$200,000.
Staff recommends City Commission approve a transfer from general fund accounts for the emergency
funding of$200,000 to the Health Insurance Fund. Enterprise funds will reimburse the General Fund when
specific accounts have been identified.
Human Resources Director Williford briefly explained that because the City has a self-insured
plan for health care coverage the State requires that they have an actuarial study done annually in
order to certify to the State that there is sufficient funding for the City to continue being self-
insured. During the past year the City had experienced significant losses and due to those claims
it increased the amount the City has to keep on reserve. City Manager Frank added that there
are no expenditures associated with this; the City just needs to have the reservation of funds.
Staff is recommending they identify $200,000 from the General Fund to the Health Insurance
Fund so they can comply with the actuarial report. By the next meeting the Enterprise Funds will
reimburse the General Fund when specific accounts have been identified.
Mayor pro tem Firstner inquired how soon before those funds will be reimbursed into the
General Fund. City Manager Frank answered that they should be able to have this sorted out by
the April 18th Regular City Commission Meeting. Commissioner Grogan inquired about the
actuarial report. Human Resources Director Williford advised that the actuarial report provides
worst case scenario based upon historical information. He further shared that so far this year they
have been significantly lower on claims than they have been in previous years, as he monitors
this monthly. City Manager Frank further shared that it is quite possible that there is a surplus
in the monthly claims account. Commissioner Wilsen confirmed that when they are moving
funds from the Enterprise Fund that they are within the guidelines that is allowable. Acting
Finance Director Briggs answered in the affirmative and explained.
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Special Session City Commission
March 30,2017
Motion: Move to transfer $200,000 from the City's General Fund Account to the
City's Health Insurance Fund Account for emergency funding purposes. Moved
by Commissioner Wilsen, seconded by Commissioner Grogan; Motion carried 4-0
with Mayor Johnson absent.
ADJOURNMENT—5:13 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty John o '` ayor
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