Item #01 Approval of the Minutes for the Regular City Commission Meeting held April 18, 2017 MINUTES
APRIL 18,2017 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER- 7:l5 PM
Mayor Johnson called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. The invocation was led by Commissioner Keller followed by the Pledge of
Allegiance to the Flag, led by Commissioner Wilsen. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Keller
B. PRESENTATIONS AND PROCLAMATIONS - None
C. COMMENTS FROM CITIZENS/PUBLIC - None
D. STAFF REPORTS AND AGENDA REVIEW - 7:17 PM
City Manager Frank announced there is a replacement Exhibit "A" on the dais for Item #9 for
First Reading of Ordinance Amending Chapter 124-6 of the City Code of Ordinances; Revising
Park Hours; Allowing City Manager or Designee to Expand or Contract Park Hours for Good
Cause Shown.
E. COMMISSIONERS ANNOUNCEMENTS - 7:17 I'M
Commissioner Grogan—None
Commissioner Wilsen — Announced that there is a burn ban that Mayor Teresa Jacobs has put
forth due to the drought within unincorporated and incorporated areas of Orange County. Please
be cautious.
Commissioner Firstner—None
Commissioner Keller — Thanked the Parks and Recreation Department for a great job with the
Easter Egg Hunt this past weekend. It was a great turnout and 15,000 eggs were put out for the
children.
Mayor Johnson — Announced the following: 1) The Code Enforcement Board currently has
three (3) vacancies. One (1) Regular member position and two (2) alternate member positions.
The board is hoping to get at least one (1) applicant from District 3 as there is currently no
representation from that district. If interested in being appointed to the Code Enforcement Board,
please go to the City's website to download the application for submittal. 2) The Charter Review
Commission meets the 3rd Wednesday of every month at 6:30pm here in City Hall. The next
scheduled meeting is tomorrow, April 19th. Please note: The Board has changed the start time
for all future meetings from 7 pm to 6:30 pm. 3) Food Truck and Movie in the Park is this
Friday, April 21st from 6 pm to 9 pm. This month's movie is "Big Friendly Giant," which starts
at 7:30 pm. 4)The Districting Commission Meeting is currently underway and scheduled to meet
Monday, April 24th at 6:30 pm here in City Hall. 5) Invitations for the City's Annual Volunteer
Appreciation Dinner were sent out by e-mail. This is an event hosted by the City to thank all
those residents who serve our community by volunteering on our City Boards. I look forward to
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honoring all our volunteers on Thursday, April 27th from 6:30 pm-8:30pm at the Ocoee
Lakeshore Center. If you are on a City Board and did not RSVP, please be sure to contact Joy
Wright at jwright@ocoee.org.
F. CONSENT AGENDA- 7:20 PM
Consent Agenda Motion
Motion: Move to approve the Consent Agenda Items #1 - #8.
Moved by Commissioner Keller, seconded by Commissioner Wilsen; Motion
carried 5-0.
1. Approval of the Minutes for the Public Impasse Resolution Hearing held February 22,
2017, the Special Session Commission Meeting held March 30, 2017, and the Regular
City Commission Meeting held April 4,2017. (City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Reappointments of Two Current Members on the Human Relations
Diversity Board. (City Clerk Sibbitt)
Upon the adoption of Resolution No. 2013-007, Members of the Human Relations Diversity Board will serve
three-year terms.The Resolution provides that the Human Relations Diversity Board membership shall consist
of thirteen(13) members. The terms of Members Ira Calloway and Nichole Dawkins will expire in May 2017.
Both members have indicated an interest in being considered for reappointment for another term ending May
2020. In 2016 Members Calloway and Dawkins attended seven out of eight meetings.
Approved on Consent. Motion carried 5-0.
3. Approval for Additional Funding for Health Insurance. (Finance Director Briggs)
In November 2007, the City of Ocoee began a self-insurance plan for health care coverage to its employees
and dependents. In April 2008,the City opened its own health care clinic to contain medical costs and provide
efficient medical services to the City's employees and their families. On March 30,2017,the City Commission
approved the emergency transfer of funds to our Health Insurance Fund. At that time staff was directed to
return April 18, 2017, with the allocation of funding sources for the transfer. Specifically, staff was directed to
assure the allocation was to all City operating funds based on recommended insurance practices.
Approved on Consent. Motion carried 5-0.
4. Approval of the Collective Bargaining Agreement as Ratified on March 29, 2017, by
the Sergeants and Police Officers Represented as Members of the Police Benevolent
Association. (Human Resource Director Williford)
The PBA Union has proceeded to a ratification vote of the terms of the Collective Bargaining Agreement(by
the sergeants and police officers)and a subsequent vote by the City legislative body(City Commission). Since
the police officers voted 46 in favor and two(2) against and the sergeants voted four(4) in favor and zero(0)
against the ratification vote, the City Commission is required to vote to either approve the Collective
Bargaining Agreement as ratified by the members of the PBA.
Approved on Consent. Motion carried 5-0.
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5. Approval for Renewal of the West Orange Narcotics Task Force Agreement. (Police
Chief Brown)
The City of Ocoee Police Department participates in a West Orange Narcotics Task Force Agreement with the
City of Winter Garden and the Orange County Sheriffs Office. This agreement will expire on April 30,2017.
All of the participating agencies have agreed to add a new partner, the Apopka Police Department, and
negotiated an updated Agreement. As these law enforcement agencies are located in close relation to each
other, this agreement is a benefit to each participating agency as it creates an opportunity to jointly combat
illegal narcotics and related criminal activity, which often cross jurisdictional lines. Many quality of life
concerns brought forward by our residents are also addressed by the West Orange Narcotics Task Force
personnel.
Approved on Consent. Motion carried 5-0.
6. Approval for Renewal of the Combined Operational Assistance and Voluntary
Cooperation Mutual Aid Agreement. (Police Chief Brown)
The City of Ocoee Police Department participates in the Combined Operational Assistance and Voluntary
Cooperation Mutual Aid Agreement with the Orange County Sheriff's Office. This agreement is set to expire
on April 30,2017. It is beneficial to the Ocoee Police Department and the Orange County Sheriff's Office to
receive and extend mutual aid in the form of law enforcement services and resources to adequately respond to
intensive law enforcement situations including, but not limited to, emergencies as defined under Florida
Statute 252.34; and continuing, multi-jurisdictional law enforcement problems, so as to protect the public
peace and safety,and preserve the lives and property of the people.
Approved on Consent. Motion carried 5-0.
7. Approval to Award RFQ #1703 Design Services for Lakefront Park Improvements.
(Purchasing Agent Tolbert)
In compliance with the Consultants' Competitive Negotiations Act(CCNA), Florida Statutes Section 287.055 and Chapter
21 of the City's Code of Ordinances,the City solicited statements of qualifications from qualified professional landscape
architecture or engineering design firm (Respondent, Firm) to design a number of major improvements to the Ocoee
Lakefront Park on the western shore of Starke Lake. The Lakefront Park Improvement project is part of a$45 million
public infrastructure investment by the City as a means of stimulating development in the downtown Ocoee area. The
initial design effort will he the crafting of an overall site plan for all City-owned property in the immediate area.Parking
for the Lakefront Park will be shared with the adjacent major event venues(City Hall,Lakeshore Center,Withers-Maguire
House, and Bill Breeze Field). Parking, landscaping, and various other public space requirements for all these facilities
will be addressed by the lakefront Park Improvements project in the initial site plan deliverable.
The Lakefront Park Improvement project has a budget of$4,720,000 including design.and is expected to be built in two
phases.The selected design firm will be expected to produce 100%plans ready for construction in two phases. Phase 1 will
address those improvements that can be constructed while City Hall remains in its current location. Phase 2 will include
demolition of the existing City Hall and construction on the northern portion of the Park after City operations have
relocated to the new structure at the northeast corner of Illuford Avenue and McKey Street.
The RFQ was advertised on January 29, 2017, and was publicly opened on February 28, 2017. There were four (4)
responses submitted. The Finance and Support Services Departments reviewed the qualification statements and all were
considered responsive. The four (4) responses were evaluated by the REQ Evaluation Committee appointed by the
Assistant City Manager. The first public REQ Evaluation Committee meeting was held on March 21. 2017, with the
Evaluation Committee evaluating and short-listing the firms on specific evaluation criteria. The second public RFQ
Evaluation Committee meeting was held on April 11,2017, for the purpose of interviewing the top three(3)ranked firms
and finalizing the shortlist for recommendation of award.
Staff recommends that the City Commission award RFQ #1703 Design Services for Lakefront Park Improvements to
S&ME, Inc., and authorize Staff to proceed with contract negotiations with the selected firm, and authorize the Mayor,
City Clerk,and staff to execute all necessary contract documents with this firm once the required insurance is received
Approved on Consent. Motion carried 5-0.
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8. Approval of Authorization for Use of County Solid Waste Management System.
(Public Works Director Krug)
The City has historically utilized the County solid waste management system to dispose of residential and
commercial solid waste.The interlocal agreement between the City and Orange County expired in September,
2011. On October 18, 2011, the City Commission ratified a letter of intent from the County to continue to
receive County solid waste management services under the terms of the expired interlocal agreement until a
new agreement was reached.The County Commission re-evaluated their rate structure ultimately lowering the
tipping fees to the City's benefit from$37.10 to$33.60 per ton.
There is currently no incentive for the City to enter into a new contract until such time as the largest city in the
County enters into a similar agreement as their larger volume of dedicated waste tonnage would be the catalyst
to further lower tipping fees. The City Commission previously authorized use of the County solid waste
management system through April 30, 2017. While we await a beneficial interlocal agreement, Public Works
seeks City Commission authorization to continue to use the County solid waste management system to dispose
of residential and commercial solid waste until a new agreement is reached or April 30,2018.
Approved on Consent. Motion carried 5-0.
G. PUBLIC HEARINGS- None
H. FIRST READING OF ORDINANCE - 7:21 PM
9. First Reading of Ordinance Amending Chapter 124-6 of the City Code of Ordinances;
Revising Park Hours; Allowing City Manager or Designee to Expand or Contract Park
Hours for Good Cause Shown. (Second Reading and Public Hearing Date scheduled for May 2,
2017, Regular City Commission Meeting at 7:15 p.m. or soon thereafter) (Parks and Recreation
Director Hayes)
The City Commission has requested staff bring back revisions to the City Code of Ordinance, Chapter 124,
amending the hours in which parks are open for use by the public. Based upon the discussion which occurred
at the City Commission meeting on December 6,2016, staff has completed the revisions to the City Code of
Ordinances Chapter 124, Section 6-A, pertaining to the hours of use for parks and outdoor recreation facilities
for consideration. These changes include:
• Amending the closing hours from 11:00 p.m. to 10:00 p.m. for Bill Breeze Park, Central Park, Jim Beech
Complex, Municipal Lakefront Park, Sorenson Fields,Tiger Minor Park,Vignetti Park.
• Amending the closing hours from 9:00 p.m. to Sunset for Forest Oaks Park, Freedom Park, Jamela Street
Park, Palm Park, Palm Drive Park, Parkside/Coventry Park, Prairie Lake Park, Russell Drive Park, and
Silver Glen Park.
• Provide for the City Manager to permit a reasonable expansion or contraction of city park hours for specific
events if good cause is shown.
Staff recommends the Mayor and City Commissioners amend the City Code of Ordinances Chapter 124-6
pertaining to the hours of use for parks and outdoor recreation facilities.
Assistant City Attorney Crosby-Collier explained, as the City Manager announced, there has
been a slight revision to the text of Exhibit "A". The subtitle has been changed to delete the
reference to outdoor recreational facilities as the provisions will apply to indoor and outdoor
facilities. She further read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on May 2, 2017.
Commissioner Wilsen inquired if this ordinance will also refer to the basketball court at Tiger
Minor Park as she received calls from residents regarding the lights staying on later and residents
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hanging out late. Another concern was also received for Hackney Prairie Park. It was affirmed
that those parks would be included in the Ordinance.
I. SECOND READING OF ORDINANCE—PUBLIC HEARING - 7:22 I'INI
10. Second Reading of Ordinance Regulating Human Signs. (Advertised in the West Orange Times
an Thursday,March 30, 2017. Public Hearing to be continued to the Mw 2,2017,City Commission Meeting)
(City Planner Rumer)
The first reading of this ordinance was read at the March 21, 2017, City Commission Meeting and no
comments were made. A human sign is a sign that is continuously held by, spun, or attached to a person that
displays a commercial message advertising or otherwise drawing attention to a business, commodity, service,
or product. In recent months, the City of Ocoee City Commission and the City of Ocoee Community
Redevelopment Agency have observed an increase in the number of human signs in the city. Staff was directed
to evaluate methods by which such behavior could be regulated more effectively. Upon review of numerous
city codes across the state,City staff proposes an ordinance to regulate human signs in much the same manner
as fixed signage is regulated. Under the proposed ordinance the Land Development Code and Chapter 153 of
the City of Ocoee Code of Ordinances are both amended. The proposed ordinance will allow for one human
sign per business. Additionally,a human sign must remain on the same parcel or within the common areas of a
commercial subdivision within which the business, commodity,service,or product being advertised is located;
the total sign area for any single human sign may not exceed 96 square inches (2 feet x 4 feet); and a human
sign shall not occupy any portion of the public right-of-way or other public property.
Assistant City Attorney Crosby-Collier explained that this item will be continued due to the
fact that the ordinance has been revised to allow for enforcement through Chapter 16 of the City
Code. She further read the revised title of the Ordinance that has been advertised.
Mayor Johnson opened the public hearing. As no one wished to speak, the public hearing was
closed. He further announced that this will be continued to the next scheduled City Commission
meeting on May 2, 2017.
J. REGULAR AGENDA - 7:24 PM
11. Discussion Regarding the State Lobbying Services Contract with Gray Robinson, P.A.
(City Manager Frank)
The City has used Gray Robinson, P.A. as its state lobbyist since October 2007. The initial contract between
the City of Ocoee and Gray Robinson terminated in October 2010. Since then, Gray Robinson, P.A. has
represented the City on a month-to-month basis. During the Ocoee City Commission's budget workshops in
2016, there was considerable discussion regarding the need for a state lobbyist and whether the City should
continue funding the month to month contract. The City Commission then allocated$42,000 for state lobbyist
services in the current fiscal year(16/17). This $42,000 for Gray Robinson's state lobbying contract has now
been exhausted. If the City chooses to continue on a month-to-month basis to the end of the fiscal year with
Gray Robinson, P.A., a budget transfer is necessary in the amount of$23,542.20. A 30-day notice is required
to terminate the contract; therefore, the April invoice of 55,000, the May invoice of$3,000, plus outstanding
travel expenses in the amount of$3,542.20 totaling 511,542.20 is the minimum required to bring the contract
up to date.
City Manager Frank explained that they need to transfer some money, and the identified
account for this transfer would be from Contingency. During the Ocoee City Commission's
budget workshops in 2016, there was considerable discussion regarding the need for a
federal/state lobbyist and whether the City should continue funding the month-to-month contract.
If the City chooses to continue on a month-to-month basis to the end of the fiscal year with the
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lobbyist services, a budget transfer is necessary. The minimum required to bring the contract up
to date would be $11,000. Staff would probably still need to come back at some point to transfer
additional funds to finish out the year.
Mayor Johnson said he would like to get a consensus if the Commission would like to bring the
contract up-to-date with the $11,000 transfer as well as send a 30-day cancellation notice. City
Manager Frank advised that the $11,542.20 is the least amount of money they would have to
transfer as this would pay them up to May as well as include the travel expenses. Commissioner
Grogan said he agrees and would suggest they terminate the State Lobbyist Contract for this
fiscal year and revisit this topic during the budget session for next fiscal year.
Motion: Move to have staff send a 30-day cancellation notice to Gray Robinson
P.A. for the State Lobbying Services Contract.
Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion
carried 5-0.
Commissioner Keller briefly shared that they will have coverage until the end of session since
their motion is to terminate at the end of May and the Governor will have ten (10) business days
in May to make his vetoes, if any.
Commissioner Wilsen inquired if the City Manager has received anything from the Federal
Lobbyist, because she has not seen anything come back before the Commission. She was under
the impression that the contract stated they were supposed to receive a notice every 30 days with
an update. Commissioner Wilsen shared that she felt a presentation from the Federal Lobbyist,
is needed. City Manager Frank said he could certainly ask Mr. Bracy to come in and make a
presentation to explain what he has been handling on behalf of the City. He is not aware of the
30 day notice she is referencing, but he has not had any significant contact with Mr. Bracy since
the renewal of his contract in January. Commissioner Wilsen inquired if there is a 30 day clause
on that contract as well. City Manager Frank answered in the affirmative. Commissioner
Wilsen said she would like to request that for the next Commission Meeting Mr. Bracy be asked
to come before them with an update. Further discussion ensued regarding the expiration of the
contract, and it was advised that August of this year is what the Commission authorized.
Discussion ensued regarding the Rose Hill zip code bill for which Commissioner Keller shared
that it has made it to a Senate and House Bill, but he has not received any alerts regarding it
moving forward. Commissioner Keller shared that he would also like to have the subcontractor
that Mr. Bracy hired also be present. Consensus of the Commission was to have staff
contact Mr. Bracy to come to the next Commission Meeting with a report.
Motion: Move to approve the transfer of$11,542.20 from Contingency to Account
001-516-00-3400 for State Lobbyist Services.
Moved by Commissioner Keller, seconded by Commissioner Grogan; Motion
carried 5-0.
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K STAFF ACTION ITEMS -None
L. COMMENTS FROM COMMISSIONERS - 7:35 PQM
Commissioner Keller—None
Commissioner Firstner— I) Inquired if the City Manager has heard back from Orange County
regarding the Roberson lights and is there any reason why the City cannot start on their portion.
City Manager Frank said Commissioner VanderLey's Office did reach out to staff and wanted
to have a summary of what they were expected to pay. He also spoke with Public Works Director
Krug, and they discussed that the preferred way to handle this is under one project with the
power company, but have two separate agreements so the County could be responsible for their
portion of the electric. Public Works Director Krug said it may not be an issue to start the
City's portion as they will have two separate agreements. Discussion ensued regarding the
portion of the road that would fall under the County. 2) Reminded everyone that the Fire
Department is hosting an Open House on Saturday, April 29th from 10am-2pm at Ocoee Fire
Station 25 on Bluford Ave. free food, drinks, and handouts will also be provided.
Commissioner Wilsen — 1) Inquired if the City Manager has heard anything back regarding the
FRDAP Grant for Montgomery Park. Assistant City Manager Shadrix explained that the City
is current on all paperwork. There was additional paperwork that had to be submitted the last
time this was discussed, but City staff has submitted everything, and they are currently waiting
on the grant release. 2) Asked that on the next agenda if they could add the naming of Old Maine
Street and Blackwood Ave. City Manager Frank explained that this was discussed at staff level
and they did bring up issues such as historical names. This can be brought back as an item for the
next Commission Meeting. Brief discussion ensued regarding having a defined line as to where
the name change would occur. 3) Announced Handgun Safety Class is April 29th from Sam-lpm.
This class occurs the last Saturday of every month and is free to registered participants.
Commissioner Grogan — I) Inquired about Fuller's Cross Road and if Commissioner Nelson
has reached out to City staff. City Manager Frank said he has not heard back from him.
Commissioner Grogan asked that staff reach out to him so they could get something going. 2)
Said he would like to discuss the start time for Commission Meetings as the Commission has the
authority to change the time. He opined that 6:30pm would be a better start as this would allow
them to get out earlier. Commissioner Firstner and Commissioner Keller said they did not
have an issue with the 6:30pm start time. Commissioner Wilsen confirmed that this was not
addressed in the charter. It was explained that this is a code of ordinance issue and would require
two readings. Consensus of the Commission was to bring forward an ordinance for
first reading for the May 2nd Commission Meeting to change start time of the
Regular Commission Meetings from 7:15pm to 6:30pm.
Mayor Johnson — 1) Announced the Police Department's 8th Annual Community Picnic is
Saturday, May 6th from I 1 am—2pm at Tiger Minor Park. Police Chief Brown shared that this is
a free event that includes food, games, and interaction with the Police Department. 2) Said he
received a call today regarding the road in front of Security and Mobile Lane. He realizes that
there is construction going on and only ask that staff please water down the dirt road as it gets
really dusty and that the road cuts have asphalt.
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ADJOURNMENT - 7:-6 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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