Item #01 Approval of the Minutes for the Regular City Commission Meeting held May 16, 2017 MINUTES
MAY 16,2017 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER- 7:15 PM
Mayor Johnson called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. The invocation was led by Police Chaplin Keith Tower followed by the Pledge of
Allegiance to the Flag, led by Commissioner Firstner. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Keller
B. PRESENTATIONS AND PROCLAMATIONS - 7:17 PM
Recognition of Patrol Officers for their Heroic Police Action
Deputy Police Chief McCosker recognized Corporal Nathan Koch, Officer Travis Clark,
Officer Rabie Alzifite, and K9 Officer Daniel Schilling for their assistance during the Pulse
shooting that occurred on July 12, 2016. A brief bio was shared on each of the officers as well as
recognition was given to the family members who were present in the audience. Deputy Police
Chief McCosker shared that the Ocoee Police Department was recently recognized for their
response during an award ceremony hosted by the Orlando Police Department. Police Chief
Brown read a summary of what occurred that night explaining the heroic efforts of each of the
officers. For their brave actions, he presented the Ocoee Police Department Award of Valor to
each officer, and the Chief's Commendation Award was presented to Officer Travis Clark.
Fiscal Year 2016 Audit Results and CAFR Presentation
Elden McDirmit, CPA, gave a presentation regarding the City's 2016 Financial Audit. The
highlights entailed the City's General Fund, which includes the cash analysis, total fund balance,
revenues and expenditures over time; governmental revenues and expenditures composition over
time, water and wastewater fund revenues and operating expenses over time, and the Community
Redevelopment Agency fund revenues and expenses over time. The audit opinion was
unmodified, and Mr. McDirmit indicated it is a very good report for this year.
The City Commission all shared the same sentiments, that this was a great report, and thanked
the City Manager and staff for a fantastic job.
Legislative Update
Robert Stuart, Jr., Chris Dawson, and Katie Flury with the Law Firm of GrayRobinson
presented the legislative update, which included the Budget, Tax Packages (Business, Schools,
and Hurricanes), Gambling, Pension Reform, Medical Marijuana, Lake Okeechobee, Public
Records Legal Fees, Higher Education Conforming Bill, Visit Florida & Enterprise Florida,
Solar Energy, Super Homestead, Home Rule Issues, and the Multi-Jurisdictional Police Training
Center. Commissioner Keller and Wilsen added comments, asked questions and brief
discussion ensued.
Regular City Commission
May 16,2017
Legislative Update - State Senator Randolph Bracy, District 11
Senator Bracy spoke in regards to the homestead exemption and funding of the multi-
jurisdictional facility that was presented during the legislative sessions and would affect the City.
He further updated the City Commission on the zip code issue that he has been working on at the
federal level. Commissioner Keller and Wilsen added comments, asked questions and brief
discussion ensued.
C. COMMENTS FROM CITIZENS/PUBLIC - 8:0.1 PM
Jacob Garber, 3576 Cheswick Drive, commented that he recalls a City Commission discussion
regarding the federal lobbyist not providing an update since January. He opined that he felt a
protocol should be in place with Mr. Bracy to be sure information is brought before the City
Commission regularly. Mayor Johnson thanked Mr. Garber and advised that City staff has
addressed that issue by sending a notice to Mr. Bracy.
D. STAFF REPORTS AND AGENDA REVIEW- 8:06 PM
City Manager Frank announced before them is the following:
Approval to Execute Purchase Agreement and all documents incident to closing on Parcel
17-22-28-6144-03-221 (2 North Bluford Avenue); the proposed purchase price is $344,350.
(Support Services Director Butler)
He further explained this is a key parcel for the reconfiguration of the downtown streets and
Bluford Avenue Streetscape Project that is about to begin. Staff was able to negotiate about 80%
of the purchase price that was listed.
Motion: Move to execute purchase agreement and all documents incident to
closing on Parcel 17-22-28-6144-03-221 (2 North Bluford Avenue).
Moved by Commissioner Wilsen, seconded by Commissioner Keller; Motion
carried 5-0.
Commissioner Wilsen inquired if the property would become vacant when the City takes
possession. It was answered in the affirmative.
E. COMMISSIONERS ANNOUNCEMENTS - 8:09 PM
Commissioner Keller—None
Commissioner Firstner—None
Commissioner Wilsen—None
Commissioner Grogan—None
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Mayor Johnson —Announced the following: 1) The Charter Review Commission meets the 3rd
Wednesday of every month at 6:30pm here in City Hall. The next scheduled meeting is
tomorrow May 17th. The Board has changed the start time for all meetings to 6:30 pm. 2) The
Districting Commission met last night and moved to have a public hearing on Monday, June 5th
at 6:30 pm. The public is invited to give input and view the board plans drafted to be heard at an
upcoming City Commission meeting. The maps that will be presented can be viewed in advance
online at www.ocoee.org by clicking on the "Districting Commission" link on the home page or
by visiting the City Clerk's Office at City Hall. 3) The Code Enforcement Board currently has 5
vacancies. They meet the fourth Tuesday of every month at 7:00 pm. If interested in being
appointed to the Code Enforcement Board, please go to the City's website to download the
application for submittal or contact the City Clerk's Department for more information. 4) Coffee
with a Cop is this Thursday, May 18th, from 3:00 pm — 5:00 pm at the West Orange Creamery
located at 1575 Maguire Road, Suite 101. 5) Food Truck and Movie in the Park is this Friday,
May 19th from 6 pm to 9 pm. This month's movie is "Moana," which starts at 8:30 pm. 6) The
Ocoee Memorial Day Ceremony will be held on Friday, May 26th at 11:00 am at the Ocoee
Lakeshore Center. Army First Sergeant Daniel Kalagian, an Ocoee resident, will be the keynote
speaker. Please attend to honor our fallen soldiers. After the ceremony, refreshments will be
served. 7) In observance of Memorial Day, City Hall will be closed on Monday, May 29th and no
trash collection is scheduled for that day.
F. CONSENT AGENDA- 8:11 PM
Consent Agenda Motion
Motion: Move to approve the Consent Agenda Items #1 - #11; with Item #8 being
pulled for separate consideration.
Moved by Commissioner Keller, seconded by Commissioner Wilsen; Motion
carried 5-0.
1 Approval of the Minutes for the Regular City Commission Meeting held May 2, 2017.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Settlement Agreement between the City of Ocoee and Laura Gleason.
(City Attorney Cookson)
Ocoee resident, Laura Gleason, owns real property located at 1433 Spring Lake Terrace. In 2014, the City
commenced Code Enforcement action against Ms. Gleason for performing construction without a permit.
Eventually,the Code Enforcement Board rendered an order imposing a fine and a lien on the Gleason property
in Case No. 14-064. This Order is recorded at Official Records Book 10834, Page 9091. On September 16,
2016, Ms. Gleason remitted notice to the City in accordance with Section 768.28, Florida Statutes ("Notice"),
wherein Ms. Gleason stated a claim against the City relating to drainage issues on her property. Since
receiving the Notice from Ms. Gleason, the City and Ms. Gleason have been negotiating a Settlement
Agreement ("Agreement") to resolve all issues between them. The City has obtained a permit for the
Flewelling Avenue Stormwater Treatment System Project ("Project") and completion on construction of this
Project should result in a drainage system that is capable of accepting and processing all water runoff from the
right-of-way adjacent to Ms. Gleason's property. Under the terms of the Agreement, the City agrees to
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commence construction on the Project within nine months of execution of this Agreement. The Project should
be completed within six months of the start of construction. If drainage issues recur following construction of
the Project, Ms. Gleason must provide written notice to the City and the City will have 90 days to cure any
remaining drainage issues. Also, under the terms of the Agreement, the City agrees to dismiss the Code
Enforcement case against Ms. Gleason and, within 30 days of the date of execution of the Settlement
Agreement,the City will record the documentation necessary to reflect the release and satisfaction of the Code
Enforcement Order.
Approved on Consent. Motion carried 5-0.
3. Approval of a One-Year Warranty Surety and Maintenance, Materials, and
Workmanship Agreement with Cash Bond with Mattamy Orlando LLC,' for the
Spring Lake Reserve Subdivision. (Development Engineer Womack)
The Spring Lake Reserve subdivision is located on A.D. Mims Road directly across the street from the Jim
Beech Recreation Complex. The overall site includes 79 single-family residential lots. This subdivision was
approved for construction August of 2014, and all 79 lots should be completely finished by the years end. As
part of the platting process the developer is to furnish the City a surety in the amount of 115% of the
unconstructed improvements at the time of platting; therefore, Mattamy Homes Orlando furnished the City
with a check to cover the outstanding improvements in August of 2015. Typically, the surety provided at the
time of platting is returned to the developer once the site work is completed and the site is given a Certificate
of Completion. A two-year Maintenance, Materials, and Workmanship Agreement(MM&W Agreement)with
a Letter of Credit or Cash Escrow is provided to the City prior to issuance of the Certificate of Completion. In
the case of the Spring Lake Reserve subdivision, the developer reached a point in the site development where
the site was substantially complete—all of the proposed improvements were in place minus some of the street
lighting. The City agreed to allow the developer to proceed to construct homes while the City retained the
surety until the street lighting situation could be resolved. The street lighting situation was resolved eventually;
however, the Spring Lake Reserve subdivision was never issued an official Certificate of Completion nor has
the developer provided the City with a Maintenance, Materials, and Workmanship Agreement as of this date.
In order to rectify this situation, Mattamy Homes Orlando has provided the City with a Maintenance,
Materials, and Workmanship Agreement for the public improvements in the Spring Lake Reserve subdivision.
The improvements covered are for water, sewer, and reclaimed infrastructure. Mattamy Homes Orlando has
requested that the City reduce the cash bond provided at the time of platting ($494,738.34) to the amount
agreed upon in the MM&W Agreement($56,629) and return the remainder back to Mattamy Homes Orlando.
The City's Development Engineer and Utilities Director have reviewed and approved the estimate. The
MM&W Agreement will be in effect for one year rather than the usual two since the subdivision has been
substantially complete for over a year already.
Approved on Consent. Motion carried 5-0.
4. Approval of Park at 429 Plat. (Development Engineer Womack)
The subject property is located on the northeast corner of East Crown Point Road and Palm immediately
adjacent to State Road 429. The lots are identified as parcel numbers 13-22-27-0000-00-016 and 07-22-28-
0000-00-095. The total area of the two parcels amounts to 45.85 acres. The developers intend to develop the
45.85 acres as a Light Industrial/Flex Office development consisting of five (5)buildings totaling a maximum
of 645,600 sq. ft. This plat is being required in order to reflect the improvements constructed as part of the
Park at 429 development. This plat includes easements for public utility improvements, a new public lift
station,public sidewalks, and the stormwater management system. Additionally,this plat includes right-of-way
dedications to the City along Palm Drive. The Park at 429 development is platting prior to receiving a
Certificate of Completion; therefore, the developer is required to provide a Surety covering the proposed
improvements as approved in the Park at 429 Preliminary/Final Site Plan. The surety will be provided prior to
recording of the plat.
Approved on Consent. Motion carried 5-0.
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5. Approval of Replat of Parcel 1 of the Villages of Wesmere Plat (Park Place at
Maguire). (Development Engineer Womack)
The subject property is located on the northeast corner of Maguire Road and Tomyn Boulevard and is located
in The Park Place Planned Unit Development(PUD).The site is comprised of 242 multi-family units and a 2.5
acre commercial outparcel. The purpose of the replatting is to allow separate ownership of the Park Place
Apartments from the 2.5 acre Commercial parcel. The parcel is identified as parcel number 29-22-28-8895-
01-001 and is 14.11 acres in size. This parcel was originally identified as Parcel 1 of the Villages of Wesmere
Plat. This replat of Parcel 1 of the Villages of Wesmere will split the parcel into two lots. Lot 1 will comprise
of the 11.61 acre site for the Park Place at Maguire Apartments. Lot 2 will contain the 2.5 acre site for future
commercial development. This replat provides cross-access easements for the shared entrances located on
Maguire Road and Tomyn Boulevard. The Park Place at Maguire PUD has received a Certificate of
Completion prior to this replatting;therefore,the developer is not required to provide a Surety since all public
improvements have been completed and covered by a Maintenance, Materials,and Workmanship Agreement.
Approved on Consent. Motion carried 5-0.
6. Approval of Ocoee Town Center Plat — Phase 2 (Oasis at Lake Bennet Apartments).
(Development Engineer Womack)
The subject property is located on the southeast corner of S. Bluford Avenue and Maine Street. The lots are
identified as parcel numbers 20-22-28-0000-00-068, 20-22-28-6156-04-000, and 20-22-28-6156-03-000. The
total of the lots affected is 11.91 acres in size. The Oasis at Lake Bennet Apartments is comprised of 302
multi-family units. This plat is being required in order to reflect the improvements constructed as part of the
Oasis at Lake Bennet Apartments development and to combine two lots platted previously in the Ocoee Town
Center—Phase 1 plat. Lots 3 and 4 of the Ocoee Town Center—Phase 1 plat will be combined into one large
lot. This plat includes easements for public utility improvements, drainage, and sidewalk along S. Bluford
Avenue. The Oasis at Lake Bennet Apartments has received a Certificate of Completion prior to this
replatting;therefore,the developer is not required to provide a Surety since all public improvements have been
completed and are covered by a Maintenance, Materials,and Workmanship Agreement.
Approved on Consent. Motion carried 5-0.
7. Approval of Preserve at Crown Point Phase 2A Plat. (Development Engineer
Womack)
The subject property is located on the former Coke Property the City purchased as part of the Crown Point
PUD. The City, through a RFP process, selected Mattamy Homes as purchaser of the site with the intent to
build 303 single-family homes. Mattamy Homes has closed on the purchase of Phase 2A and is in the site
development process. This plat is being required in order to reflect the improvements constructed as part of
The Preserve at Crown Point Phase 2A development. This plat includes easements for public utility
improvements and the stormwater management system. The lot is identified as parcel number 01-22-27-0000-
00-013. The total subdivision is 102.86 acres in size with Phases 2A and 2B consisting of 57.93 acres and
44.93 acres, respectively. The Preserve at Crown Point(Crown Point PUD) subdivision will include a total of
303 single-family residential lots;Phase 2A makes up 150 of the single-family residential lots. Phase 2A of the
Preserve at Crown Point subdivision has residential lot sizes of 45 feet by 124 feet, 55 feet by 124 feet and 75
feet by 124 feet. Mattamy Homes is developing the subdivision as a gated community. Therefore, there is no
need for an upgraded street light agreement, as the developer and HOA will be responsible for 100% of the
installation, monthly operating costs, any maintenance, and all future replacements for the street lights.
Mattamy Homes has executed the City's Traffic Enforcement Agreement to allow for enforcement within the
gated community. The Preserve at Crown Point Phase 2A is platting prior to receiving a Certificate of
Completion;therefore, the developer is required to provide a Surety in the amount of$3,936,275.80, which is
115% of the cost of remaining improvements covering the proposed improvements as approved in the Ocoee
Crown Point PUD Phase 2A Final Subdivision Plan. The Surety and signed Traffic Enforcement Agreement
will be provided prior to the recording of the Plat.
Approved on Consent. Motion carried 5-0.
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8. Approval to Award RFQ #1704 Development of Design Criteria Package for New
Ocoee City Hall. (Purchasing Agent Tolbert)
In compliance with the Consultants' Competitive Negotiations Act(CCNA), Florida Statutes Section 287.055
and the Purchasing Policy, Chapter 21 of the City's Code of Ordinances, the City solicited statements of
qualifications from qualified professional architectural design firms (Respondent, Firm) to develop a design
criteria package for the new Ocoee City Hall. The new City Hall is part of a larger public space improvement
project that fits within the context of a $45 million public infrastructure investment by the City as a means of
stimulating development in the downtown Ocoee area. The architectural design firm will create the design
criteria package for procuring a design-build company to construct a new City Hall on a site located at the
northeast corner of Bluford Avenue and McKey Street in downtown Ocoee. To do so, the design criteria firm
will prepare a package that includes conceptual floor plans, potential exterior and interior elevations, and
design details needed to fully convey the City's requirements for the building. Although this work will require
the selected firm to anticipate some basic structural elements of the building, it will be left for the design-build
contractor to finish the design process by adding structural and other details necessary to build the structure
ready for occupancy. The working project budget of$9 million, including design, anticipates the new City Hall
will contain up to 40,000 square feet of habitable space, which would accommodate the needs of city staff,
local state representatives, and possible commercial space for food services and other retail establishments that
could serve the general public and City staff. A key early deliverable by the selected design criteria package
firm will be a space analysis, demand, and allocation study to define space requirements for the new structure.
The RFQ was advertised on February 19, 2017, and was publicly opened on April 4, 2017. There was a pre-
submittal conference held on March 21, 2017. There were two (2) responses received. The Finance and
Support Services Departments reviewed these qualification statements and all were considered responsive. The
two (2) responses were evaluated by the RFQ Evaluation Committee appointed by the City Manager. The
public RFQ Evaluation Committee meeting was held on April 26, 2017, with the Evaluation Committee
evaluating and short-listing the firms on specific evaluation criteria, and for the purpose of interviewing the
two (2) firms. The evaluation committee short-listed the following firms in ranked order, and recommends
contracting with the top-ranked firm,Zyscovich, Inc.
R.P. Monacky, 1820 Prairie Lake Drive, asked for clarification on the square footage of the new
proposed City Hall and inquired why it is bigger than the current City Hall building. Mayor Johnson
informed him that the City is trying to accommodate all of the City staff they have now and for when
there is future growth.
Motion: Move to Award RFQ #1704 Development of Design Criteria Package for
New Ocoee City Hall.
Moved by Commissioner Keller; seconded by Commissioner Grogan. Motion
carried 5-0.
9. Approval of Purchase of 60kw Emergency Power Portable Generator for Lift Stations.
(Utilities Director Smith)
The Utilities Department currently operates and maintains sixty-two (62) lift stations collecting and pumping
sewage from their respective areas to the City's wastewater treatment plant. The stations utilize commercial
power to power the lift stations, with seven(7)of the stations equipped with backup generators.The remaining
fifty-five (55) stations must be operated by portable generator during power outages. The City has three (3)
portable generators, and during Hurricane Matthew the oldest of the generators failed. The non-operable
emergency generator was built in 1982, making it thirty-five (35)years old, with repair parts very difficult to
obtain; and even when repaired, it will be very unreliable. During periods of wide-spread power outage, two
(2) generators cannot adequately meet backup power demands. The generator was programed to be replaced
in fiscal year 2019/2020 and is therefore not budgeted for in this fiscal year. However, due to the need to
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assure adequate backup power coverage, staff is strongly recommending the expedited purchase of the
generator, and adequate funds are available in the Utility Department's wastewater repair and replacement
reserve fund. Staff is recommending the replacement of the failed generator by purchasing a 60kw emergency
portable generator, utilizing the Florida Sheriffs Association Cooperative Purchasing Program. Exercising
this method yields cost savings due to the program's buying power and exemption from paying state taxes.
This will be the fourth generator purchased through the Sheriffs program.
Approved on Consent. Motion carried 5-0.
10. Notification of the Emergency Repair to the Digester Air Line at the Wastewater
Treatment Plant. (Utilities Director Smith)
The Wastewater Treatment Plant uses aerobic digestion to stabilize and reduce the amount of activated sludge
generated by the treatment process. Centrifugal blowers create large volumes of compressed air that is utilized
by aerobic bacteria in the plants digester to achieve the stabilization and reduction of this sludge.
Approximately 160 feet of buried 16" diameter ductile iron pipe transports this compressed air from the
blowers to the digester process. On January 21, 2017, at approximately 5:00 pm, the buried 16" ductile iron
pipe transporting the compressed air experienced a large scale failure requiring the aerobic digestion process to
be shut down. This failure was due to the extremely corrosive environment created by the temperature and
moister content of the air that the pipe is transporting. Several feet of buried airline was blown out. Upon
examination of the remaining airline, it was found that the entire buried portion was also extremely corroded
and could not be used. It was determined the entire buried portion of the airline needed to be replace. Due to
the critical nature of the aerobic digestion process and the financial impact of hauling wet sludge compared to
dry sludge, staff solicited quotes from existing City approved contractors for the emergency repair of this
airline, and SanPik was the lowest bidder and awarded the work. Additionally,to expedite the pipeline repair,
the City obtained the pipe material and fittings directly from HD Supply, and the funds totaling$57,458.00 to
facilitate the repairs and to purchase required materials shall be expended from R&R funds.
Approved on Consent. Motion carried 5-0.
11. Approval of the Utility Easement Agreement for Water Lines with Orange County
Public Schools for Spring Lake Elementary School Site. (Utilities Director Smith)
During the reconstruction of Spring Lake Elementary School in 2013, portions of the City's existing water
mains running through the school's campus were relocated and additional lines were added to the water main
configuration. Staff requested from the Orange County Public School (OCPS) Board and obtained easements
over the existing, relocated and the new water mains. Previous to the work the City did not have a utility
easement the existing mains,thus no abandonment of existing east was required. The easement grants the City
the right to maintain and repair the mains. The Agreement has been reviewed by the City Manager's office and
City Attorney and found to be acceptable.
Approved on Consent. Motion carried 5-0.
G. PUBLIC HEARING - 8:15 PM
12. Sunbelt Rental Preliminary Site/Subdivision Plan; Project #LS-2017-001. (Advertised in
the West Orange Times on Thursday, May 4,2017)(City Planner Ruiner)
The subject property is zoned I-2 (Heavy Industrial) and is located east of State Road 429, south of Ocoee
Business Parkway, west of Maguire Road, and north of Enterprise Street. The subject site is approximately
27.86 acres in size of which there is a 1.22 acres isolated wetland and 2.60 acres isolated wetland. The subject
site is currently undeveloped. The subject site parcel ID numbers 19-22-28-0000-00-047. The proposed
Sunbelt Rental Large Scale Preliminary Site/ Subdivision Plan consists of a 12,161 sq. ft. retail rental facility
and a 14,408 sq. ft. contractor service and maintenance shop. Additionally, there is 149,000 sq. ft. of outdoor
storage area for equipment rentals and an additional leasable tract for future development. The project will be
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accessed from Maguire Road with a left turn and a right turn deceleration lane being constructed by the
applicant.The property will be serviced by City of Ocoee Water and Sewer. A 5.66 acre retention pond located
on the west side buffers the site from the 429 Expressway. Additionally,the applicant is proposing to increase
landscaping to provide additional shielding from 429 Expressway. The project is proposing one (1) waiver to
the Land Development Code. The site has two isolated wetlands which restricts development of the site. The
applicant is proposing to mitigate development of the wetlands. As an off-setting benefit, the applicant is
agreeable to dedicate right-of-way to the City. First, the applicant is dedicating five (5) feet along Maguire
Road. Maguire Road is programmed to be a 100 foot right-of-way and is currently 90 feet. Additionally, the
applicant is dedicating land for a future right-of-way extension of a road from Ocoee Business Park to L. F.
Roper Pkwy. The proposed extension is indicated in the Downtown Master Plan and on the Preliminary
Subdivision plan for Ocoee Business Park. The applicant has submitted a Traffic Impact Analysis using the
Institute of Transportation Engineers (ITE) Trip Generation Report, 9`" Addition. The traffic study was
performed in accordance with City of Ocoee requirements and a discussion with the City's transportation
consultant on the methodology. According to the traffic analysis, the proposed development will generate an
estimated 260 net new external trips per day. No level of service issues arose from the study. The Traffic
Impact Analysis did indicate operational issues at the entrance. To mitigate issues, the applicant is proposing
to: i) dedicate five (5) feet of right-of-way along Maguire Road; ii)provide a left turn lane extending past the
entrance of Ocoee's Public Works Facility; and iii) providing a right-turn deceleration lane into the site on
Maguire Road.
City Planner Rumer briefly summarized the Large Scale Preliminary Site Plan for the Sunbelt
Rental, which is zoned I-2 (Heavy Industrial) and located on Maguire Road, north of Enterprise
Street and adjacent to the City of Ocoee Public Works Facility. The subject site is currently
undeveloped. The subject site is approximately 27.86 acres in size of which there are two
isolated wetlands, which restricts development of the site. The proposed Sunbelt Rental Large
Scale Preliminary Site/Subdivision Plan consists of a 12,161 sq. ft. retail rental facility and a
14,408 sq. ft. contractor service and maintenance shop. Additionally, there is 149,000 sq. ft. of
outdoor storage area for equipment rentals and an additional leasable tract for future
development. The project is proposing one (1) waiver to the Land Development Code. The
applicant is proposing to mitigate development of the wetlands. As an off-setting benefit, the
applicant is agreeable to dedicate right-of-way to the City, five (5) feet along Maguire Road.
Additionally, the applicant is dedicating land for a future right-of-way extension of a road from
Ocoee Business Park to L. F. Roper Pkwy. The proposed extension is indicated in the
Downtown Master Plan and on the Preliminary Subdivision Plan for Ocoee Business Park.
Further, the applicant is proposing to increase landscaping to provide additional shielding from
the 429 Expressway.
Commissioner Grogan inquired what would be the biggest size construction equipment that
they would have out on the property. Ken Chapman, with MPV Properties, explained the types
of equipment that would be kept in the front retail rental facility and the larger types of
equipment that would be stored in the rear of the property. He shared the equipment in the rear
will not be viewed from Maguire Road as they will have landscape buffer. Commissioner
Wilsen said she is very pleased with the dedication of the right-of-way. Commissioner Firstner
inquired about the additional 260 trips per day and if they foresee a problem with the curve on
Maguire Road. City Planner Rumer explained that the applicant is providing a left-turn lane
extending past the entrance to the Public Works Facility. They will also provide a right-turn
deceleration lane into the site on Maguire Road. Commissioner Keller clarified that the front
conservation area would remain. City Planner Rumer explained the landscape buffer being
proposed and the mitigation of the wetlands. Mayor Johnson said he is happy to see this coming
to an end as this has been a lengthy process. He further inquired about how many employees they
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will have. Mr. Chapman shared that they would have about 100 employees, but they are
looking for growth so there will be new jobs available.
City Planner Rumer briefly commented that due to the Planning & Zoning Commission
Meeting occurring the night before he drafted this staff report, he wanted to share that the board
did vote unanimously to recommend approval.
The Public hearing was opened. As no one wished to speak, the public hearing was closed.
Motion: Move to Approve Sunbelt Rental Preliminary Site/Subdivision Plan;
Project #LS-2017-001 with the one (1) waiver to the Land Development Code;
Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion
carried 5-0.
H. FIRST READING OF ORDINANCE - None
I. SECOND READING OF ORDINANCE—PUBLIC HEARING - 8:30 PM
13. Second Reading of Ordinance Amending the City of Ocoee Municipal Police Officers'
and Firefighters' Retirement Trust Fund Reflecting Changes Made by Fire and Police
Collective Bargaining Agreements. (Advertised in the West Orange Times an Thursday, May 4, 2017)
(Police Chief Brown)
The first reading of this ordinance change was heard on May 2, 2017, and no comments were made. The
Pension Board for the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund is
governed by City of Ocoee Ordinances and State Statutes. Changes to the Police and Fire pension benefits
were agreed upon in the Collective Bargaining Agreements of the Police and Fire Unions with the City of
Ocoee. The Pension Ordinance must be amended to reflect the agreed upon changes, state law and Internal
Revenue Service regulations.
Police Chief Brown advised that he is present tonight to bring forward the amendment to the
pension ordinance that only reflects the changes that were agreed upon in the Collective
Bargaining Agreements of the Police and Fire Unions with the City of Ocoee. He briefly shared
some of the key changes to the pension plan.
City Attorney Cookson read the title of the ordinance.
The Public Hearing was opened. As no one wished to speak,the Public Hearing was closed.
Motion: Move to Adopt Ordinance No. 2017-016, Amending the City of Ocoee
Municipal Police Officers' and Firefighters' Retirement Trust Fund Reflecting
Changes Made by the Fire and Police Collective Bargaining Agreements. Moved
by Commissioner Keller, seconded by Commissioner Grogan; Motion carried 5-0.
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14. Second Reading of Ordinance Amending the Start Time for the Regular City
Commission Meetings. (Advertised in the West Orange Times on Thursday, May 4, 2017) (City
Attorney Cookson)
Section C-13 of the City of Ocoee City Charter allows the City Commission to set the time for its regular
meetings by ordinance or resolution. On April 18, 2017, the City Commission discussed moving its regular
meeting time from 7:15 to 6:30 and,by consensus, asked that an ordinance be drafted to facilitate this change.
On May 2,2017,during the first reading of the ordinance,the City Commission revisited the discussion for the
start time of the meeting and, by consensus, asked that the second reading of the ordinance be drafted to
facilitate a new change from 6:30 to 6:15. If adopted, this change would go into effect the first Regular City
Commission Meeting in June.
City Attorney Cookson read the title of the ordinance.
The Public Hearing was opened.
R.P. Monacky, 1820 Prairie Lake Drive, inquired about the time change from 6:30 p.m. to 6:15 p.m.
Mayor Johnson explained.
The Public Hearing was closed.
Motion: Move to Adopt Ordinance No. 2017-017, Amending the Start Time for the
Regular City Commission Meetings to 6:15 pm. Moved by Commissioner Grogan,
seconded by Commissioner Keller; Motion carried 5-0.
Mayor Johnson announced that the new time change will go into effect on the June 6th Regular
City Commission Meeting. He further asked staff to please have this posted on the website,
Ocoee TV, and newspaper.
J. REGULAR AGENDA - None
K. STAFF ACTION ITEMS - None
L. COMMENTS FROM COMMISSIONERS - 8:35 PM
Mayor Johnson shared that they all received a letter from the Chairman of the Districting
Commission with regards to a member of that board being removed for not being present for any
of their meetings. He inquired if anyone would like to comment or address the issue.
Commissioner Wilsen inquired if it is necessary for the City Commission to make a decision at
this point as it was stated in the letter that a new appointed member would also not have the
knowledge of what the board has accomplished thus far. Districting Commission Chairman
Keethler addressed the City Commission and shared the discussion that occurred at their
Districting Commission meeting last night. City Attorney Cookson shared, as it is written in the
charter, the process to remove someone from this board is very involved as it will require a
resolution and public hearing. He opined that as the Districting Commission is preparing for
public hearing for input, it would be irrational for the Commission to go through the removal
process at this time. Districting Commission Chairman Keethler thanked the Commission and
shared that the board felt it would be remiss if they did not bring it to their attention. He further
shared that this might be something they can bring before the Charter Review Board as it should
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May 16,2017
not be such an onerous process to remove a volunteer that was appointed by the City
Commission. After a brief discussion, Districting Commission Chairman Keethler said he would
attend the Charter Review Board to recommend the need for alternate members to the board.
Commissioner Firstner apologized to Mr. Keethler for the lack of performance for his
appointee. He is fully confident on what the board has done thus far and appreciates their hard
work.
Commissioner Grogan — Thanked the City Manager again for keeping the City financially
stable as it has helped with all the development and growth the City is about to experience.
Commissioner Wilsen — 1) Announced the Memorial Day Ceremony will be held on Friday,
May 26th at 11:00 am at the Ocoee Lakeshore Center. 2) Announced the Tri-County League of
Cities is hosting the Ethics Training for the Elected Officials on May 18th from 1 pm - 5 pm.
Commissioner Firstner — Clarified that there are five (5) vacancies (three (3) regular member
positions and two (2) alternate member positions) on the Code Enforcement Board. City Clerk
Sibbitt answered in the affirmative. She advised that there are currently four (4) members on the
board and all have to be present in order to have a quorum. Commissioner Firstner inquired if
they would like to revisit the special magistrate option as this will eliminate the problem of
maintaining the board. Mayor Johnson advised that is something they could look into, but first
would like to have the City Commission seek volunteers to see if they could get new
appointments.
Commissioner Keller —Thanked the Police Officers who were honored tonight for their
response to the Pulse shooting and further thanked the Police Department for everything they do
on a day-to-day basis for the citizens.
Mayor Johnson — 1) Announced that one of their newest business owners located on McKey
Street in Ocoee, Kona Ice, is in the audience. He further welcomed them into the City. 2) Shared
that on the Facebook Rants and Raves there are a lot of rants regarding the recycling process and
wondered if staff could educate the residents on what can go into the bins. Public Works
Director Krug shared that he has had his staff inspect carts before the trucks go by and leave a
multi-language handout explaining what can be recycled. This is bigger than just the City of
Ocoee as the County is also experiencing the same problems. Commissioner Grogan inquired if
they could put a large sticker label on the recycle bin tops showing pictures of what can be
recycled. This will allow residents to see it all the time. Public Works Director Krug briefly
shared some changes that will be occurring to the recycling contract, and advised he will be
bringing that back before the Commission to explain how it will affect the budget. 3) Announced
that he and staff spoke with someone from the Observer regarding putting the Downtown
Redevelopment schedule as an insert in their paper. They are awaiting a price for this, but he
would like to get consensus from the Commission to have staff proceed as there is a deadline.
Consensus of the City Commission was to have staff proceed with placing the
Downtown Redevelopment schedule in the Observer.
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May 16,2017
ADJOURNMENT - 8:55 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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