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Item #08 Approval to Issue a Task Order to the Architectural Firm of Rhodes + Brito for Design of an Expansion to the Lakeshore Center at a Cost of $168,566 OCOPP florida AGENDA ITEM COVER SHEET Meeting Date: June 20, 2017 Item # 8 Reviewed By: Contact Name: Al Butler, Director Department Director: i/ ;% Contact Number: 407-554-7063 City Manager: Subject: Approval to issue a task order to the architectural firm of Rhodes +Brito for design of an expansion to the Lakeshore Center at a cost of $168,566, up to $2,000 for reimbursable expenses, and for construction administration services at a cost of $33,187, and to authorize staff to use up to $10,000 of allocated project budget to conduct geotechnical Investigations, additional surveys, and related work. Background Summary: Lakeshore Center Expansion is a capital project included in the city's list of approved investments using funds allocated from the 2017 General Fund Capital Bond Issue and was a focal point of the Downtown Master Plan. The project was proposed to add a separate 350-seat banquet hall to the southwest corner of the existing structure, which would supplement the existing 225-seat banquet hall. The firm of Rhodes + Brito was hired under the city's continuing architectural services contract to explore this project at a conceptual level and found that it was physically feasible to build at a cost of approximately $4 million. If planned carefully, construction could occur while the existing facility remained in use. Accordingly, this was the project budget established in the Downtown Master Plan and was the allocation made from the capital bond fund. During the process of developing the basic approach for the Lakefront Park Improvements Project, it was determined that the future size of the expanded Lakeshore Center would dominate the site and impose the need for hundreds of new parking spaces. Staff concluded that a smaller alternative for expanding the Lakeshore Center was needed to reduce its impact on the Lakefront Park. Rhodes + Brito was again hired to explore expanding the existing banquet hall. They concluded that it was possible to remove the existing north wall of the facility and expand into the space presently occupied by the City Hall employee parking lot. This plan would provide an additional 160 seats, bringing the total up to 385; however, the facility would not be useable while construction was underway. It would also significantly alter the interior arrangement of the banquet room, including reorientation of the head table space to the east. Staff proposes that this "North Expansion" alternative be adopted as a more realistic option for the existing location as a compromise between maximizing the facility's capacity and minimizing its impact on Lakefront Park. The additional parking needed for the larger Center, where night and weekend events are more common, would be partially provided by the new City Hall parking that will be added between McKey Street and Oakland Avenue. The design work also includes revisions to the existing lighting control and audiovisual systems to address issues with the structure, in addition to accommodating the new space. Issue: Should the City Commission endorse the proposed conceptual design for a North Expansion approach to enlarging the Lakeshore Center and begin the design process? As a separate question, should the construction phase be pursued using the Construction Manager at Risk method rather than the originally planned Design-Build approach? Recommendation: Staff recommends that the City Commission endorse the North Expansion conceptual design and authorize the staff to issue the task order for this work using an allocation of project funds of$168,566 for design and up to $2,000 for reimbursable expenses, and expend up to $10,000 in other project funds to conduct related work, such as to take soil samples and perform additional surveys. This work will produce construction plans and bid documents. Staff additionally recommends that the construction procurement process be changed from the original design-build approach to the construction manager at risk (CM at Risk) approach given the much higher degree of integration needed to reconstruct the existing facility in the anticipated manner. Making this change will allow the city to immediately begin the process of selecting a construction company based on their qualifications so they can be involved in the design process, understand the details of the work before offering a price of construction, and provide the city with design feedback reflecting the planned cost of various design alternatives. Rhodes + Brito would provide construction administration (owner's representative) services at a cost of$33,187 during the construction phase of work. Attachments: Proposed design and construction administration services agreement (includes conceptual plan). Financial Impact: The proposed expenditure of up to $213,753 will use previously allocated funds from the 2017 General Fund Capital Bond Issue. The construction budget would be $2 million. The total impact is a reduction in project cost of $1,788,247 compared to the original estimate. Use of the continuing architectural services contract for the design work is consistent with Florida Statutes. Type of Item: (please mark with an V) Public Hearing For Clerk's Deaf Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion&Direction X Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Use ex ting contract X N/A Reviewed by Finance Dept. N/A Reviewed by ( ) N/A rhodes+brito AA002809 ARCHITECTS May 17, 2017 Mr.Jack A.Butler(Al) CIP Manager City of Ocoee City Hall 150 N Lakeshore Drive Ocoee,FL 34761 %, RE: Fee Proposal for Architectural/Engineering Services to Expand the Lakeshore Community Center PA Dear Al, Per your request, attached is our proposal for Architectural/Engineering services for the expansion of the Lakeshore Community Center. Thank you for the opportunity to present this proposal.We proposed to provide the Basic Design services as described in Article 2 of the proposal for the Lump Sum fee of$168,566.00 We've also provide a fee for administering the construction portion of the project which(with services described in Article 3)is$33,187.00 We would like to explain some of the thought that went into the preparation of this proposal. As a reality check to our design fee requests, we often check the Florida DMS fee calculator to be certain that we are within what would be considered fair and reasonable for public work, as we did this for this proposal. The fee calculator is at: https://fp.state.fl.us/docs/DMSAEFeeGuidedefinition.asp. Please note the definition of Basic Services and Additional Services in the calculator.The DMS Fee calculator does not include civil, landscape, and specialty engineering services in its basic fee determination. Basic construction administration is included (defined in the fine print). We believe that the City will obtain some cost savings in fees as some of the detailing for the original building will carry over to the addition (we would request to meet with you to confirm as-built conditions for some of them). We have accounted for these savings. However, as you are aware, the original building was not designed for expansion. As a result,there will need to be considerable modifications to the building and its systems to accommodate a 50% expansion. This project is particularly challenging as we will be removing a bearing wall and re-orienting the hall. This effort is also accounted for in our proposal. For our purposes, we considered this project to be "Complexity Group C." Our proposed fee is within the basic range of the calculator. We have provided a separate fee for Construction Administration services (CA) and highly recommend that you consider awarding CA with the design. You may recall, our CA effort was highly limited (no site representation and limited administration of the GC) during the original construction of the Lakeshore Facility. Byron and I felt it was necessary to visit the construction site, regardless,out of concern.This addition will be extremely challenging,and we advise the City to consider full CA services as outlined in Article 3. When we provide construction administration, it greatly reduces the risk to all parties involved. Unexpected conditions found at the project site, unspecified materials, unusual means and methods employed by the contractor, or other potential problems may arise during construction. CA also allows for rapid response to unforeseen conditions which will be particularly important when we are modifying and expanding this facility. We have spelled out what CA services might look like in Article 3 of our proposal, and included a separate fee for those services in Article 7.As a note,we believe the fee for this effort is very reasonable for the effort entailed. A leader in our Construction Administration team is Steve Schoene. He is a licensed General Contractor, and we have attached his resume for your reference to this cover letter. He and the other design team members will be heavily involved in the construction of this project. •605 E.Robinson Street • Suite 750 • Orlando,FL 32801 ■ 407.648.7288 • www.rbarchitects.com :\11015-0000_city of ocoee-cont sys\workorders\xx_041akeshore_expansion\rb_Isc-clet.docx RHODES+BRITO ARCHITECTS CONTRACT FOR ARCHITECTURAL SERVICES The following Agreement(Work Order) made as of May 17, in the year 2017 for providing Architectural Services as defined in Article 2—Scope of Basic Services between: Lakeshore Community Center Expansion Ocoee,Florida THE CITY: City of Ocoee 11.1415Nall 4 150 0 N Lakeshore Drive : Ocoee, FL 34761 Contact:Mr.J.Al Butler CIP Manager THE ARCHITECT: Rhodes+Brito Architects Inc. 605 East Robinson St.,Suite 750 Orlando, FL.32801 FL.License: AA 0002809 Contact: Ruffin Rhodes,AIA (407)648-7288 EXT.103 605 EAST ROBINSON STREET,SUITE 750:ORLANDO FL,32801:407.648.7288:AA 0002809• RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 ARTICLE 1 UNDERSTANDING OF THE PROJECT 1.1 The City of Ocoee (City) has requested Rhodes+Brito Architects (Architect), as a part of its continuing service agreement with the City, to provide design services to expand and modify the Lakeshore Community Center at Lakefront Park in downtown Ocoee. The Center was constructed in 2014 and is approximately 9,000 square feet. The facility accommodates approximately 225 occupants in banquet- style seating in its large banquet hall. In March of 2017,the City requested the Architect to complete an analysis exploring the feasibility of expanding the Center. The analysis, completed in mid-April is attached as Exhibit A to this proposal. 1.2 In summary, the analysis presented an option to expand the facility to the north, into the existing staff parking area. The expansion will increase the area of the facility to approximately 13,000 square feet and accommodate 160 additional occupants in banquet-style seating. The expansion will necessitate the removal of the north wall to enlarge the existing hall. Because this facility was not originally designed for expansion, this effort will involve significant modifications to the structure and building systems within the existing spaces. No expansion of the food service (kitchen) area is necessary for this expansion.The addition will include an extended Pre-function Lobby and additional storage/mechanical room space. The expansion concept is described in detail in Exhibit A. The City requests the following modifications and upgrades relative to Exhibit A: 1.2.1 The City requests complete replacement of the Audio/Visual system (except for the existing speakers in the ceiling) of the Banquet Room. It will be necessary to provide additional speakers in the lobby for sound. 1.2.2 A non-digital control interface (e.g., dimmer switches) should be considered as a low-tech option for replacing the existing digital lighting control system. If possibile,the Design Team will use the networked lighting fixtures to simplify the wiring required. 1.2.3 The City desires to eliminate the bar shown in the pre-function lobby and create storage and restrooms to the north "porch" expansion,depicted in Exhibit A. 1.2.4 The existing business center, near the entry,will be modified to a "bridal suite." 1.3 The occupant load will exceed the original capacity limit. As a result, the Architect will determine other impacts to the existing facility egress and life safety system components. 1.4 This proposal is subject to the terms of the agreement of the Master Agreement—Continuing Consulting Agreement for Professional Architectural Services dated January 3, 2012, with the City of Ocoee. If any conflicts occur,then all terms of that agreement shall supersede. 1.5 The proposed construction budget is $2,000,000.00. The Architect has provided a lump sum fee as outlined in Article 7 Compensation with conditions as indicated in Article 4 Assumptions, Clarifications and Exclusions. 1.6 Architect's consultants for this project shall be understood to include: 1.6.1 C&S Engineering for mechanical, plumbing,and fire protection engineering. 1.6.2 SGM Engineering for electrical, and low voltage (fire alarm, Audio/Video, and technology engineering)design services; 1.6.3 Advanced Structural Design(ASD)for structural engineering design services; 1.6.4 Atkins Global for civil engineering design services; 1.6.5 Ramski&Company for Interior Design services; 1.6.6 S&ME(Littlejohn)for landscape architecture and irrigation design. P:\11015-0000_CITY OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 2 OF 9 AA 0002809■ RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 ARTICLE 2 SCOPE OF BASIC SERVICES—DESIGN DOCUMENTS/PERMITTING 2.1 The scope of basic services shall include the completion of construction documents and permit documents (including architectural and engineering design services) for the scope as described in Article 1 above. The scope of Basic Services shall include: 2.1.1 Schematic Design Services a. The Architect shall complete a kick-off meeting with the City to confirm the scope of work and confirm any additional planned minor modifications to the Conceptual Expansion Study,and programmatic changes. The Architect(and engineering team)will review each discipline with City Staff to confirm the design complies with the City's requirements. b. Following the kick-off meeting and confirmation of the scope of work,the Architect shall develop construction documents to a schematic level of completion (30%construction documents), including building elevations, building sections,site development drawings that communicate the overall design intent and appearance of the expanded facility. c. Deliverable Scope for Schematic Design.The Architect will prepare a pdf file for electronic delivery of the Schematic Design submittal to the City for review.This submittal will include the following: i. Floor plans,reflected ceiling plans, building sections,wall sections, building elevations, and appropriate schematic engineering drawings to accurately communicating the design intent. ii. Outline Specifications. d. The Architect has budgeted for no more than two(2)design meetings with City to review schematic deliverable documents. 2.1.2 Design Development Services a. Upon approval by City of Schematic Design documents and incorporation of City comments, the Architect shall prepare Design Development documents to a level of approximately 60% construction document completion for submittal to the City for review. b. Deliverable Scope:The Architect will prepare a pdf file for electronic delivery of the Design Development Submittal to the City for review.This submittal will include the following: i. Architectural,Civil, Landscape,and MEP/FP drawings,as required to accurately communicating the design intent at Design Development(60%construction document) completion level. ii. Project Specifications completed to 60%. c. Meetings: i. The Architect will attend 1"plan-flip" meeting with the City to review Design Development documents.The Architect will document owner review comments and make appropriate revisions. 2.1.3 95%Construction Document Services a. Upon approval by City of Design Development documents and incorporation of City comments,the Architect shall prepare Construction Documents and specifications to a level of approximately 95%completion for submittal to the City for review. b. Deliverable Scope: i. PDF set of 95%Construction Documents(including specifications). c. Meetings: i. The Architect shall attend 1 "plan-flip" meeting with the City Staff to review the 95% Construction Documents. 2.1.4 Permit Documents Submittal P:\11015-0000_CITY OF OCOEE-CONT SVS\WORK0RDERS\XX_O4LAKESH0RE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 3 OF 9 AA 0002809■ RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 a. Upon approval by City of 95%Construction Documents and incorporation of City comments, Architect shall complete any revisions and prepare Permit Documents for submission to the City Building Division. b. Deliverable Scope: i. Signed and sealed Electronic drawing files(if permitted by the City Building Division)or printed drawings. 2.1.5 Permitting Services a. Publication and submittal of Permit Documents for review by Building Official(permitting will be the responsibility of the City and/or the Contractor). b. The Architect will respond to questions and comments regarding the permit documents to the City Permitting agency. These services may include; i. Respond to questions from the Permitting Agency in a written, narrative format. ii. Prepare addenda (revisions to the contract documents)to address the Building Division c. Deliverable Scope: i. Electronically signed and sealed documents(PDF)to the Building Department ii. PDF set of architectural drawings and specifications as required. ARTICLE 3 CONSTRUCTION ADMINISTRATION SERVICES(OPTIONAL) 3.1 Construction Administration: If approved by the City, The Architect will provide administration of the Contract for Construction and, when granted authority, will be the Owner's representative, acting on the Owner's behalf during construction until the final Certificate for Payment is issued. 3.2 Responsibilities:Construction administration services shall consist of the following tasks: 3.2.1 The Architect will attend one Pre-Construction Meeting and Bi-weekly progress meetings to review the progress of construction. The Architect will confirm that the Contractor will administer construction meetings, document proposed changes in the work, construction decisions and direction in writing,and update the project schedule as necessary. 3.2.2 Site Visits: The Architect will visit the site at appropriate intervals to become familiar with the progress and quality of the Work completed, observing if it complies with the Contract Documents. The Architect will document this visit in a written report to the Contractor and the City. 3.2.3 Shop Drawings: The Architect will review Shop Drawings, Product Data and Samples (Submittals) submitted by the Contractor for compliance with the design intent only. The Architect will have no more than ten business days for review. 3.2.4 Request for Information:The Architect will respond to Request for Information (RFI'S)forwarded to the Architect by the Contractor and City. The Architect will have 5 (Five) business days to respond. 3.2.5 If required,the Architect will assist the City in a review of the Contractor's Payment Applications. 3.2.6 The City acknowledges that the Architect is not responsible for the means and methods of construction or safety precautions and will not be responsible for the Contractor's failure to perform the Work in accordance with the Contract Documents. 3.2.7 The Architect will conduct a final "Punchlist."walkthrough at substantial completion to document all work in need of completion, repair/replacement, or deficient work. This report/list will be submitted to the Contractor and the City for review. P:\11015-0000_CITV OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 4 OF 9 AA 0002809■ RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 ARTICLE 4 RESPONSIBILITIES OF CITY AND ARCHITECT 4.1 CITY 4.1.1 The City shall allow access to the site location. The Architect will notify the City when access to the existing center is necessary. 4.1.2 The City shall provide access to original building shop-drawings and submittals to the Architect. 4.1.3 The City shall arrange appropriate City Staff to review and confer with the Architect on the City's design requirements. Appropriate staff may include HVAC Maintenance personnel, Building and Fire officials, etc. 4.1.4 The City shall provide Geotechnical Report and Site Survey (topography, overhead and underground utilities,structures,etc.)to Architect before starting the design process. 4.1.5 Coordination with planned surrounding development. The City shall inform the Architect of all planned development that may impact the design and construction of the addition to the Lakeshore Center. 4.2 ARCHITECT 4.2.1 The Architect shall provide all services and work products as defined in Article 2. If approved,the Architect will provide services as stipulated in Article 3—Construction Administration. This work and service under this Agreement shall be the skill and care ordinarily exercised by members of Architect's or Architect's Consultant's profession practicing under similar circumstances at the same time and in the same locality. 4.2.2 The Work requires engineering design which will be provided by sub-consultants to the Architect. Reference to the Architect in this document includes consultants under contract to the Architect. 4.2.3 Services will be completed as expeditiously as is consistent with the accepted standard of care for the performance of such services. The Architect shall not be deemed in default of this Agreement to the extent that any delay or failure in the performance of its obligations results from any cause beyond its reasonable control and without its negligence. ARTICLE 5 ASSUMPTIONS,CLARIFICATIONS,AND EXCLUSIONS 5.1 The City recognizes that the following services are NOT included in the Basic Scope of Services: 5.1.1 Selection of Furniture,systems furniture,and equipment. 5.1.2 Graphics/Signage systems(other than required by code) 5.1.3 Detailed renderings 5.1.4 Cost estimating services 5.1.5 Property Survey 5.1.6 Geotechnical engineering 5.1.7 Threshold Inspection services 5.1.8 Value Engineering Services 5.1.9 Construction Administration Services 5.1.10 USGBC LEED or Other Agency Sustainable certifications. 5.2 The Architect has assumed that the proposed building addition will match the existing exterior building materials and existing interior finishes. The City acknowledges that the Architect has not included fees for the complete redesign of new interior finishes or exterior material selections. P:\11015-0000_CITY OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 5 OF 9 AA 0002809■ RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 5.3 The City acknowledges that the existing exterior finishes (i.e. brickwork, metal roofing, and paint) may have faded due to exposure. The Architect will endeavor to match the finishes but cannot and does not warranty that new materials will match the existing finishes. 5.4 The City will provide design services for additional parking required for this facility. Additional parking is not included in this proposal for design or within the scope of this contract. 5.5 The Architect has assumed that the Center will not remain operational during construction and limited power and air conditioning will be available. The City is responsible for coordinating the security and removal of all furnishings and equipment during construction. 5.6 The Architect has not included fees for any temporary partitions required by the contractor to construct this addition. 5.7 The City acknowledges that the Contractor/Construction Manager is solely responsible for the means and methods of Construction. 5.8 The Architect has assumed that the existing East outdoor plaza,front outdoor entry porch, will remain as constructed. The Architect has included fees for the Landscape design of the proposed North Plaza area only. 5.9 The City acknowledges that the Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. 5.10 The City acknowledges that the Building Codes have been updated since the construction of this facility. The Architect may be required by the Authority having Jurisdiction (Ocoee Building Division) to bring other portions of the existing building up to code. The Architect has anticipated some of this effort (Fire Alarm System, Energy Codes, and egress components (exit doors, etc.).The City acknowledges, however, it is the Authority Having Jurisdiction (Ocoee Building Division)that has the ultimate authority to require other components be brought up to current codes. Should any of this work fall outside the Architect's anticipated scope,the Architect shall submit an additional service request for such work. 5.11 It is our understanding that the City will hire a Construction Manager (CM) to provide Pre-Construction Services (constructability and cost estimating) and Construction Services for this addition. The Architect will endeavor to work with the CM and the City during the design process to confirm that the project is within the City's construction budget. The City acknowledges that the Architect has no control over the cost of labor or materials or the CM or subcontractor(s) method of determining prices, nor the competitive bidding process or market conditions. The City recognizes that the Architect work with the CM and City to offer suggestions that can assist in bringing the project in compliance. These suggestions may include; 5.11.1 Value Engineering of the Contract Documents to reduce the costs. 5.11.2 Alternates packages for bidding. 5.12 The City acknowledges that the Architect may be due an Additional Service should the Architect determine that such work requires extensive revisions of the Contract Documents. 5.13 The City acknowledges that the Architect has no fee for providing more than one (1) bidding package or providing alternates during design. 5.14 The City acknowledges that Construction Administration Services are not included in the Basic Scope of Work for the Architect. Should the City proceed with construction without the Architect administering the Contract fully as defined in Article 3 Construction Administration Services, then the Architect cannot P:\11015-0000_CITY OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOC% PAGE6OF9 AA 0002809■ RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 be held liable for discovered defects in the work that are not in compliance with the Contract Documents, undiscovered material deficiencies,or workmanship deficiencies. 5.15 The City acknowledges that the Architect has not included the costs of permits or inspections in this proposal. ARTICLE 6 COMPENSATION 6.1 The City agrees to compensate the Architect a total Lump Sum fee of one hundred sixty eight thousand five hundred sixty six dollars and zero cents ($168,566.00) for services outlined in Article 2 - SCOPE OF BASIC SERVICES. The Architect will invoice the City monthly, as indicated below on a percent completed basis for each phase. Invoices will include any reimbursable expenses incurred to date as defined in 7.3 below. Payment is expected within 30 calendar days from City receipt of invoice. PHASE FEE AMOUNT: Schematic Design $50,570.00 Design Development $50,570.00 Construction Documents $58,998.00 Permitting $8,428.00 TOTAL LUMP SUM FEE: $168,566.00 6.2 The City agrees to compensate the Architect a total Lump Sum fee of thirty three thousand one hundred eighty seven dollars and zero cents ($33,187.00) for services outlined in Article 3 — CONSTRUCTION ADMINISTRATION SERVICES. The Architect will invoice monthly, and the invoice will match the completion status(as indicated on the Contractor's Pay Application). PHASE FEE AMOUNT: Construction Administration Services $33,187.00 6.3 The Architect proposes a Not To Exceed Reimbursable expense of$2,000.00 (Two Thousand dollars) for this project. Reimbursable expenses are those outlined in the Prime Agreement and include the following: 6.3.1 Printing and reproduction costs associated with this project 6.3.2 Courier, shipping, and postage costs. Courier and Shipping costs include overnight and express mail. 6.3.3 Presentation materials, photography, and video. 6.4 Records of Reimbursable expenses will be submitted with each invoice as a separate invoice. Reimbursable expenses will be actual costs of incurred expenses plus a 10% administrative fee. Expenses will be in accordance to terms of the Prime Agreement. ARTICLE 7 ADDITIONAL SERVICES 7.1 The Architect will notify the City before initiating any changes requiring additional service fees. If the City refuses to approve such additional service or deems it unnecessary, the Architect will NOT provide the service. 7.2 These may include the following: 7.2.1 Items outlined in Article 5; 7.2.2 Additional meetings beyond what has been stated in the Article 2; P:\11015-0000_CITY OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 7 OF 9 AA 0002809• RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17,2017 7.2.3 Record Documents at completion of construction. ARTICLE 8 REQUIRED ITEMS TO PROCEED 8.1 The Architect requires the following items to proceed with this work: 8.1.1 Signed proposal/Purchase Order 8.1.2 Site Survey in electronic (Autocad) format. Site Survey shall depict property lines, overhead and underground water, sanitary, power, data, etc., and services impacted by the construction of this facility. Additional spot elevations may be necessary to confirm as-built floor, plaza, and invert elevations. 8.1.3 Geotechnical Survey of the north parking area. The Architect will need at least three core borings to appropriate depths recommended by a licensed soil/geotechnical engineer to confirm existing water level fluctuations, soil composition, and bearing pressures. The Geotechnical report shall make for appropriate foundations recommendations regarding this addition. ARTICLE 9 INDIVIDUAL PROTECTION 9.1 It is intended by the parties to this Agreement that the Architect's services in connection with the project shall not subject the Architect's individual employees, officers or directors to any personal legal exposure for the risks associated with this project. The City agrees that as the City's sole and exclusive remedy,any claim, demand or suit shall be directed and asserted only against the Architect,a Florida corporation,and not against any of the Architect's employees,officers or directors. 9.2 PURSUANT TO SECTION 558.0035 FLORIDA STATUTES, THE ARCHITECT'S CORPORATION IS THE RESPONSIBLE PARTY FOR THE PROFESSIONAL SERVICES IT AGREES TO PROVIDE UNDER THIS AGREEMENT. NO INDIVIDUAL PROFESSIONAL EMPLOYEE, AGENT, DIRECTOR, OFFICER OR PRINCIPAL MAY BE INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF THIS CONTRACT. ARTICLE 10 ATTACHMENTS 10.1 The following items are attached, by reference: 10.1.1 Lakeshore Community Center\Conceptual Expansion Study,April 2017(Exhibit A) Al,Should you have any questions regarding this agreement or require additional information, please call. If this agreement is satisfactory, please sign where indicated and return a copy as your acceptance of its terms. P:\11015-0000_CITY OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 8 OF 9 AA 0002809• RHODES+BRITO ARCHITECTS The Ocoee Lakeshore Community Center Expansion PROPOSAL FOR ARCHITECTURAL SERVICES May 17, 2017 Sincerely, The ARCHITECT: SIGNED: Date: PRINTED NAME: Ruffin Rhodes,AIA TITLE: Principal CITY: SIGNED: Date: PRINTED NAME: TITLE: P:\11015-0000_CITY OF OCOEE-CONT SVS\WORKORDERS\XX_O4LAKESHORE_EXPANSION\RB_LSC-EXPANSIONPROPOSAL_REV.DOCX PAGE 9 OF 9 AA 0002809■ • m Y - m a, _ C Ott a m m m C - O• p v CO m w• a. Q CN N ? x C m o-m P m y m m _ C W °' LU Q- c C o s-N 0 U U oO 0 y to-E5 OHiO)1100.14 (10) O m� y cu�L v o"; h / O LL p�`LL o N L 0)U) U c " co s � ~ O E m Z C O y0 U Oa) C • 03 L-0 y zs c C c C C O m y D U -� C >. 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