06-20-2017 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
June 20,2017 AGENDA 6:15 P.M.
•
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation — New Insurance Service Office (ISO) Rating of the Ocoee Fire
Department. (Fire Chief Miller)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held June
6,2017. (City Clerk Sibbitt)
2. Approval of New Appointment to the Citizen Advisory Council for Ocoee
Police Department. (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department(CACOPD)serve three-year
terms. The Resolution creating the Board allows no more than fifteen (15) members. Currently, the
Board has ten (10) members. An application has been received by Warren A. Lewis who is a
resident of District 1, and has shown an interest in being appointed to the CACOPD for a term
ending January 2020.
3. Approval of Resolution and State Highway Lighting, Maintenance and
Compensation Agreement. (Public Works Director Krug)
This agreement provides for funding from Florida Department of Transportation(FDOT)to the City
to help defray the costs of street light operation and maintenance on several State highways within
Ocoee's corporate limits. The work order under this Agreement will provide Ocoee with an annual
payment of$38,805.22 for the 2017-2018 fiscal year. This figure reflects a 19% increase per unit
cost from the previous year for the State Road 50 lighting. Public Works recommends approving the
new work order under the State Highway Lighting, Maintenance and Compensation Agreement with
the FDOT.
Regular City Commission
June 20,2017
4. Approval of Resolution and Railroad Reimbursement Agreement for
Municipal Grade Crossing Traffic Control Devices —Wastewater Road (Beech
Center). (Public Works Director Krug)
This agreement provides for funding from the Federal Highway Administration to the Florida
Department of Transportation (FDOT) to install new railroad grade crossing signals at what the
Florida Central Railroad refers to as the "Wastewater Road Crossing," which is the entrance road to
the Beech Center and Utilities Department. The purpose of this agreement is to allocate the Federal
funds to upgrade existing grade crossing signals to meet current requirements. Public Works
recommends approving the agreement.
5. Approval of Traffic Detectors - Replacement and Surplus of Existing Units.
(Public Works Director Krug)
The City has utilized JAMAR Technologies traffic counting devices for conducting traffic studies
associated with traffic calming requests. The City purchased the traffic counters in 1998 and the
devices no longer function having reached the end of their service life. Public Works evaluated
replacement devices from other manufacturers; however, we are recommending purchasing
replacement units from JAMAR as they are offering trade-in value on our existing units, and we
already have the updated computer software for analyzing data collected from JAMAR devices.
Public Works is requesting Commission approval to surplus the existing JAMAR units with serial
numbers 12835, 12836, 12837 and 12838 for trade-in on the purchase of replacement units at a total
cost of$4,842.00.
6. Approval of Resolution for the Four-Year Lease-Purchase Agreement with
SunTrust Equipment Finance & Leasing Corporation for the Financing of
New Equipment and Vehicles Included in the FY 2016/2017 Budget.
(Purchasing Agent Tolbert)
The budget for Fiscal Year 2016/2017, includes the four(4)year lease-purchase of(2) Lifepaks, (2)
Pickup Trucks, (1) Rescue Truck, (1) Bus, (1) SUV, (1) Claw Truck, (1) Side Load Garbage Truck,
and (1) Rear Load Garbage Truck. A total of$228,320.00 is budgeted for payments. The total cost
requiring financing approval is $1,106,559.31 at an interest rate of 1.93% for four(4)years through
SunTrust Equipment Finance & Leasing Corp. Staff recommends that the City Commission
authorize staff to piggyback the Florida Sheriffs Association's Vehicle Contracts #16-VEF12.0,
#16-VEL24-0, and 16-VEH14.0, NASPO Co-op Contract #SW300, and NJPA Co-op Contract
#120716-NAF; and adopt the Resolution approving financing terms with SunTrust Equipment
Finance & Leasing Corp., and authorize the Mayor, City Clerk, and Staff to execute the Lease-
Purchase Agreement Schedule No. 02 to the Master Agreement and related documents for the
amount of$1,106,559.31 at an interest rate of 1.93%for four(4)years,with payments of$71,684.63
per quarter,to close before July 15,2017.
7. Approval to Execute Design Services Agreement with S&ME, Inc., for
Conceptual Design of Improvements to Lakefront Park at a cost of $46,300,
and to Authorize Staff to use up to $10,000 of Allocated Project Budget to
Conduct Geotechnical Investigations, Additional Surveys, and Related Work.
(Support Services Director Butler)
Lakefront Park Improvements is a capital project included in the City's list of approved investments
using funds allocated from the 2017 General Fund Capital Bond Issue and was one of the primary
focal points of the Downtown Master Plan. The project consists of two construction phases, as
determined by the need to demolish the existing City Hall structures to conduct Phase 2
improvements. The total project budget is $4,720,000, with an anticipated $3,042,000 coming from
the capital bond fund. The construction work will be done via low bid based on potentially several
separate procurements, depending on the nature of the work and the specialization of the
construction industry. Staff intends for the consultant to fully design each element of the project
before seeking bids for construction. After the City has determined, with the consultant's help, what
the exact nature of the project elements for construction will be, S&ME, Inc., will propose an
addendum for production of construction documents. This addendum will establish the cost of
design and document production for Phase 1 of construction.
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Regular City Commission
June 20,2017
8. Approval to Issue a Task Order to the Architectural Firm of Rhodes + Brito
for Design of an Expansion to the Lakeshore Center at a Cost of$168,566, up
to $2,000 for Reimbursable Expenses, and for Construction Administration
Services at a Cost of $33,187, and to Authorize Staff to use up to $10,000 of
Allocated Project Budget to Conduct Geotechnical Investigations, Additional
Surveys, and Related Work. (Support Services Director Butler)
Lakeshore Center Expansion is a capital project included in the City's list of approved investments
using funds allocated from the 2017 General Fund Capital Bond Issue and was a focal point of the
Downtown Master Plan. The project was proposed to add a separate 350-seat banquet hall to the
southwest corner of the existing structure, which would supplement the existing 225-seat banquet
hall at a cost of approximately $4 million. During the process of developing the basic approach for
the Lakefront Park Improvements Project, it was determined that the future size of the expanded
Lakeshore Center would dominate the site and impose the need for hundreds of new parking spaces.
Staff concluded that a smaller alternative for expanding the Lakeshore Center was needed to reduce
its impact on the Lakefront Park. The current proposal is to remove the existing north wall of the
facility and expand into the space presently occupied by the City Hall employee parking lot. This
plan would provide an additional 160 seats, bringing the total up to 385; the facility would not be
useable while construction was underway. Staff proposes that this "North Expansion" alternative be
adopted as a more realistic option for the existing location as a compromise between maximizing the
facility's capacity and minimizing its impact on Lakefront Park. The design work also includes
revisions to the existing lighting control and audiovisual systems to address issues with the structure,
in addition to accommodating the new space.
9. Approval of Change Order No. 1 for the Downtown & Western Sanitary
Transmission Project (North of Silver Star Phase). (Utilities Director Smith)
The Downtown& Western Sanitary Transmission Project(North of Silver Star Phase) shall provide
critical improvements needed to support the implementation of the City's new downtown and is
consistent with the Downtown Master Plan. The project's construction also provides the opportunity
to correct deficiencies in public infrastructure; and staff is recommending a roadway repair and
drainage improvement. To correct the roadway deficiencies, the Public Works and Utilities
Departments collaborated to propose corrections to existing pavement and pavement grading, the
removal of the encroaching sidewalk, and also the addition of drainage improvements to the area.
Drainage will be accomplished by the addition of curb and gutter on the north and west side of the
pavement,as well as by the installation of four(4)inlets plus outfall piping to direct flows to the Lee
Street ditch. The new pavement will be graded to slope to the curb. Pedestrians using the existing
sidewalk will be redirected from the Rewis/Lakewood intersection to the sidewalks on Lee Street
and Lyman Street. At the northeast end of the downtown sanitary project, the forcemain had to be
routed out under pavement to avoid other utilities in the south parkway (grassy area) of the Wurst
Road right-of-way. As a result, the pavement for one lane of traffic will have to be totally
reconstructed. Following the sewer project, Public Works has scheduled the milling and resurfacing
of Wurst Road, including the same area where pavement shall be reconstructed. To maximize
resources, the reconstructed pavement will be resurfaced by Public Works and the resurfacing to be
completed as a part of the Utilities project will be used as an "offset" to the Rewis Street and
Lakewood Avenue Change Order improvements. Due to the magnitude and continuous nature of the
work on Rewis Street and Lakewood Avenue, the contractor was able to lower the total
rehabilitation cost to$25 per square yard,a savings of$17 per square yard.
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Regular City Commission
June 20,2017
10. Approval for Utilities Department to "Piggyback" Tohopekaliga Water
Authority's Sludge Disposal Service Agreement RFP-16-015 with Shelley's
Environmental Systems. (Utilities Director Smith)
The City of Ocoee's wastewater treatment facility generates bio-solids(sludge)as a byproduct of the
wastewater treatment process; and utilizes Shelley's Environmental Systems, Incorporated
(Shelley's) located in Zellwood, Florida, to dispose of said sludge per Florida Department of
Environmental Protection (FDEP) requirements. The City has been using the extended conditions
(piggybacking) of Shelley's contract with the City of Daytona at a cost of$44.97 per ton (contract
expired on May 21, 2017). Shelley's has been selected by the City of Daytona again with a new
contract amount of$47.85 per ton. Shelley's also has a current contract with Tohopekaliga Water
Authority, Sludge Disposal Service RFP-16-015, and has agreed to extend the conditions of that
contract to the City with a hauling and disposal cost of$41.99 per ton. The contract commenced July
27,2016 and will remain in effect until July 26,2021.
11. Approval to Utilize (Piggyback) City of Leesburg Agreement #150451 for the
Purchase of Liquid Sodium Hypochlorite with Odyssey Manufacturing.
(Utilities Director Smith)
The City of Ocoee's treatment facilities utilize liquid sodium hypochlorite (bleach) for disinfection
treatment of potable water and wastewater. The liquid form of chlorine is the safest and most cost-
effective disinfectant. The City currently purchases sodium hypochlorite from Odyssey
Manufacturing Company by way of a City-bid contract that is set to expire November 5, 2017. The
current contracted rate of the bleach is $0.61 per gallon delivered to the City's treatment facilities.
Due to the expiring contract, staff reached out to Odyssey for any opportunities to assume the
conditions of another government-bid contract (piggyback). On September 14, 2015, Odyssey was
awarded a bleach contract (Agreement #150451) with the City of Leesburg, for a cost of$0.56 per
gallon (an 8.93% savings). The Leesburg contract is for three years with a second, three-year
extension option. The City should realize a $33,470.00 savings over the first three years. Staff
recommends the City accept the terms of the Leesburg contract as they have been extended by
Odyssey.
12. Approval to Replace the Bulk Chlorine Storage Tanks at the Forest Oaks and
South Water Treatment Plants. (Utilities Director Smith)
The City of Ocoee water treatment facilities utilize liquid sodium hypochlorite (bleach) for the
disinfection treatment of potable(drinking)water. The liquid form of chlorine is the safest and most
cost-effective disinfectant to be stored onsite and applied. Sodium hypochlorite is stored in two
5,000 gallon fiberglass tanks at each of the City's two water plants (four tanks total). The tanks,
installed in 1997,have reached the end of their lifecycle,need replacement, and are programed to be
replaced in Fiscal Year 2017. Due to the critical elements involved with the removal of current, and
installation of replacement tanks, staff sought proposals from the City's current supplier of bulk
chlorine (Odyssey Manufacturing) and current chemical feed system vendor(Guardian Equipment).
Both firms have extensive experience with tank installation and Ocoee's treatment infrastructure.
Quotes were received from each of the vendors with Guardian Equipment providing the lowest quote
at $28,320 per water plant (total both plants $56,640). Odyssey Manufacturing, the higher
respondent, came in at $29,800 per water plant (total both plants $59,600). Staff recommends that
the Honorable Mayor and City Commissioners authorize the City Manager to waive the formal bid
process and cause the replacement of four (4) bulk sodium hypochlorite (bleach) storage tanks by
contracting with Guardian Equipment for a cost of$56,640.
4IPage
Regular City Commission
June 20,2017
13. Approval of Bluford Avenue Dual Left Turn Lane Cost Proposal. (Utilities
Director Smith)
City Commission approved the First Amendment to the Development Agreement for the Oasis at
Lake Bennet Apartments, which is in the Ocoee Town Center Development, at the June 16, 2015,
Commission meeting. As a part of that Agreement,the City approved a mitigation payment in lieu of
designing and constructing improvements to Bluford Avenue as shown in the Multimodal Mobility
Plan. The Bluford Avenue improvements consist of an extension to the existing southbound left turn
lane and/or the addition of a second southbound left turn lane at the intersection of SR 50 and
Bluford Avenue, plus the resurfacing of Bluford Avenue from SR 50 to Maine Street. Lane
Construction Corporation was approached about constructing the Bluford Avenue improvements as
they are constructing the SR 50 Road Widening project for FDOT. In addition to the turn lane
construction, staff requested Lane Construction to include in the proposal the work needed to
rehabilitate an existing sanitary manhole located at the southeast corner of the Bluford Avenue and
SR 50 intersection. Lane's proposal includes $19,600 for the rehab work, bringing the total amount
of the proposals to$359,600. City staff has reviewed and approves the estimate as provided.
14. Approval of Additional Funding for "Utility Work by Highway Contractor
Agreements" with the Florida Department of Transportation in Connection
with the Widening of SR 50 from the Entrance of the West Oaks Mall to
State Road 429. (Utilities Director Smith)
On November 19,2013,City Commission entered into an agreement with the Florida Department of
Transportation (FDOT)to partner with the City of Ocoee to cause the relocation of City utilities in
conflict and/or non-conformance with the FDOT widening of SR 50, from the entrance of the West
Oaks Mall to SR 429. The initial Agreement called for$3,000,000 based on the original engineer's
estimate, which included a 10% contingency allowance and a 2% construction engineering and
administration fee. Later,the amount was revised down to $2,499,556.64 based on the awarded bid,
and funds were transferred to FDOT on September 30, 2014. During the execution of the project,
numerous conflicts and/or unknown conditions were encountered that accrued additional labor and
material costs. Based on these conditions, FDOT, through a letter from their project management
consultant CDM Smith, has requested an additional $450,000 in contingency from the City. Note
that all the work to date has been paid by the City, but a portion of the work is FDOT's
responsibility, and shall be reconciled at the conclusion of the project. Per Section 337.403(3),
Florida Statutes, in the event that the Contingency Fund is depleted, additional funds must be
provided to FDOT.This obligates the City to increase the contingency amount for the project.
15. Approval to Transfer Funds Within the 2016-2017 Fiscal Year Budget for the
Purpose of Replacing the Backwash Controller at the Family Aquatic Center.
(Parks and Recreation Director Hayes)
The Parks and Recreation Department has been informed that the backwash controller for the pool
filter system has been damaged by a suspected lighting strike and needs to be replaced. The
Department does not have sufficient funds available in the budget to replace the controller and is
requesting authorization to transfer funds in the amount of$7,756 in the 2016-17 FY Budget Capital
Outlay Account and $2,900 from the Park Maintenance Account to the Capital Improvements
Account,and utilize those funds for the replacement of the controller at the Family Aquatic Center.
G. PUBLIC HEARING - None
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Regular City Commission
June 20,2017
H. FIRST READING OF ORDINANCE—PUBLIC HEARING
16. First Reading of Ordinance for the State Road 429 Overlay District. (Advertised
in the Orlando Sentinel on Saturday, June 3, 2017, and West Orange Times on Thursday, June 8,
2017. Second Reading and Public Hearing scheduled for July 18, 2017, Regular Commission
Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer)
The cities of Ocoee and Winter Garden share a common interest in the economic development
potential of the State Road 429 (SR 429) corridor. Due to the location of both downtown Winter
Garden and downtown Ocoee, the SR 429 Overlay District will play a key role in linking the
downtowns together and helping each City reach its economic development goals. Both the City of
Ocoee and City of Winter Garden will adopt Character Area plans to provide continuity and
replication of development throughout the Overlay District. The purpose of the SR 429 Overlay
District, which is facilitated via the Character Area Plans, is to provide a framework to guide
development that is useful to the development community in understanding the community vision
for SR 429. Staff recommends that the Honorable Mayor and City Commission approve the
amendment to the Land Development Code to establish the SR 429 Overlay District and find such
amendment to be consistent with the Ocoee Comprehensive Plan; and further, recommend that the
Official City Zoning Map be changed to reference the existence of special development standards
and prohibited uses within the SR 429 Overlay.
I. SECOND READING OF ORDINANCE—PUBLIC HEARING
17. Second Reading of Ordinances for 4 Locos Taco Restaurant (101 West Silver
Star Road) - Small Scale Comprehensive Plan Amendment (SSCPA) &
Rezoning, Project No(s): CPA-2017-002 & RZ-17-03-01. (Advertised in the West
Orange Times on Thursday,June 8, 2017) (City Planner Rumer)
The property is located on the north side of West Silver Star Road and 350 feet west of the
intersection of Bluford Avenue and West Silver Star Road at 101 West Silver Star Road and is +/-
0.60 of an acre. The property was previously used as a single-family residence. The Future Land Use
classification for the entire property is "Low Density Residential" current zoning classification is
"R-1AA" Single-Family Residential. The proposed Small Scale Comprehensive Plan Amendment
consists of reclassifying approximately 0.60 acres of property from LDR(Low Density Residential)
to Commercial. The applicant is requesting the Small Scale Comprehensive Plan amendment so the
property can be rezoned to C-2 (Commercial) from R-1AA (Single-family Dwelling). The proposed
use will be a restaurant. In general, the surrounding area is comprised of Commercial uses. The
property is located on West Silver Star Road, which due to the 429 Expressway is a busy east west
arterial road and commercial corridor in the City of Ocoee. The property location in Ocoee's
Downtown lends itself to being appropriately sited. The applicant is working with City Staff on a
building design for the restaurant, which will be the first building to meet urban architectural
standards.
a) Second Reading of Small Scale Comp Plan Amendment Ordinance
b) Second Reading of Rezoning Ordinance
J. REGULAR AGENDA
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF
THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD
CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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