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Item #08 Approval to Acquire a Nimble Data Storage Array at a Cost of $46,250, Related Equipment Maintenance Service at a Cost of $3,900, and Network Protection Services at a Cost of $10,005, all from CDW-G 0c0PP florida AGENDA ITEM COVER SHEET Meeting Date: July 18, 2017 Item # Reviewed By: Contact Name: Al Butler, DirectorDepartment Director: „p'72-7 „ Contact Number: 407-554-7063 City Manager: �%f Subject: Approval to acquire a Nimble data storage array at a cost of $46,250, related equipment maintenance service at a cost of $3,900, and network protection services at a cost of$10,005, all from CDW-G. Background Summary: Staff acquired a refurbished Storage Area Network (SAN) with new high-speed disk drives in late-2012 as the central data storage mechanism for the city. This device has reached the end of its useful life and needs to be replaced. With the continuing substantial growth in data storage needs through such operating efficiency actions as emphasizing electronic documents and online processes, additional storage capacity is needed regardless of the age of the existing device. In accordance with staffs expectation of the coming need for a replacement, the City Commission approved an overall capital budget allocation of$65,000 with partial allocations occurring over two years. After conducting an extensive review of available products, including discussions with customers and information technology professionals across the country, staff has selected the Nimble Storage Adaptive Flash CS-series CS1000 Hard Drive Array as the replacement unit. This device contains 42 TB of raw hard disk data capacity and almost 3 TB of solid-state storage capacity. It features a 10 Gbps communications interface, which is ten times the rating of current equipment. Since this device is a critical production element for almost all city operations, staff additionally seeks approval to acquire a 4- hour response time extended service agreement. In addition to replacing the city's main data storage system, staff seeks to reinforce the city's cybersecurity mechanisms by implementing an off-site ("cloud") Internet data traffic filtering system. The city is constantly under attack from a variety of national and international bad actors. The city previously adopted a cloud-based spam filtering mechanism that precludes email spam from reaching the city's network. With recent increases in ransomware attacks, staff wants to extend the same approach to all Internet traffic by also using the Umbrella Cloud Security System, which will prevent communications between city computers and bad actors seeking either to break into the city's network or receiving messages from infected devices on the city's data network. A cloud-based solution is preferable to one based on equipment and software on the city's data network interface, as it keeps the malware and bad actor messages offsite. Since the fraudulent traffic never reaches the city's network, we are provided additional levels of protection. Issue: Should the City Commission endorse the proposed purchases and related budget actions? Recommendation: Staff recommends that the City Commission endorse the proposed purchase of: • Nimble Storage Adaptive Flash data storage system - $46,100 • Nimble Premium 4-hour extended service agreement- $3,900 (term contract with renewals) • Cisco Umbrella Cloud Professional Security Subscription — 300 users @ $33.35 = $10,005 The number of Umbrella Cloud users may change over time, so staff seeks authority to adjust the purchase quantity accordingly, within available budget, without seeking additional City Commission authorization. Attachments: Price quotes from CDW-G under State of Florida contract pricing: • Nimble Storage & Service — Florida Nimble Storage NVP Computer Equipment Contract No. MNW NC-122-43211500-WSCA-1. • Cisco Umbrella Cloud Security Subscription — Florida Cisco Contract No. WSCA-AR233-4322000- WSCA-14-ACS. Financial Impact: The proposed expenditure of $60,005 will use previously allocated funds from the 2017 General Government capital expenditure budget, which has a current available balance of $60,027.76. Future purchases of maintenance and security subscription services of the type described here may utilize normal operating budget. The proposed acquisition is consistent with the city's Purchasing Rules, as the price was competitively established by the State of Florida in a manner that can be used by the city. Applicable contract information is provided on the attached quotations. Type of Item: (please mark with an `x') Public Hearing For Clerk's Dept Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney contractUsesxistiX N/A Reviewed by Finance Dept. �jng N/A Reviewed by ( ) C���"' N/A • LE QUOTE CONFIRMATION w c GET IT DEAR JOHN HAAS, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER# GRAND TOTAL HZX3794 6/14/2017 NIMBLE STORAGE 677771 $50,000.00 QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT.PRICE Nimble Storage Adaptive Flash CS-Series CS1000-hard drive 1 4253267 $46,100.00 $46,100.00 array Mfg.Part#: C1K-2T-42T-E UNSPSC: 43201802 Contract: Florida Nimble Storage NVP Computer Equipment (MNWNC-122 43211500-WSCA-1) !Nimble Premium 4-Hour extended service agreement- 1 3453563 $3,900.00 $3,900.00 shipment Mfg.Part#: SLA-4HR UNSPSC: 81111812 Electronic distribution-NO MEDIA Contract: Florida Nimble Storage NVP Computer Equipment (MNWNC-122 43211500-WSCA-1) PURCHASER BILLING INFO SUBTOTAL I $50,000.00 Billing Address: SHIPPING $0.00 CITY OF OCOEE - ACCTS. PAYABLE GRAND TOTAL! $50,000.00 150 N LAKESHORE DR OCOEE, FL 34761-2258 Phone: (407)656-2322 Payment Terms: Net 30 Days-Govt State/Local DELIVER TO Please remit payments to: Shipping Address: CDW Government CITY OF OCOEE 75 Remittance Drive JOHN HAAS Suite 1515 150 N LAKESHORE DR Chicago,IL 60675-1515 OCOEE, FL 34761-2258 Phone: (407)656-2322 Shipping Method: DROP SHIP-GROUND Need Assistance?CDWG SALES CONTACT INFORMATION (0) Sergio Aguirre (866)229-6699 ( sergagu@cdw.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.cpm/content/terms-conditions/product-Sales.aspx For more information,contact a CDW account manager ©2017 CDWG LLC,200 N.Milwaukee Avenue,Vernon Hills,IL 60061 1800.808.4239 Page 1 of 1 Vi ir,WI\I $10.005.00 Quote Owe:Mil=3ECUANE •UOTEC UMBRELLA INSIGHTS 1YR1..., Toll Free: 866-229-6699 407.905.3100 DESCRIPTION Unit Extended 1 UMBRELLA-SUB UMBRELLA CLOUD SECURITY SUBSCRIPTION $0.00 $0.00 300 U4413-2NSI ITTS-K9 UMBRELLA PROFESSIONAL $33.35 $10,005.00 1 UMB-SUPT-B UMBRELLA SUPPORT-BASIC $0.00 $0.00 5rey.,. 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