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Item #04 Approval to Transfer Funds Needed to Acquire Cisco Umbrella Network Protection Services at an Annual Cost of $10,005 from CDW-G under State Contract OCO( florida AGENDA ITEM COVER SHEET Meeting Date: August 1, 2017 Item # Reviewed By: / Contact Name: Al Butler, Director Department Director: Contact Number: 407-554-7063 City Manager: / Subject: Approval to transfer funds needed to implement the City ' • mission's previous approval to acquire Cisco Umbrella network protection services at an annual cost of $10,005 from CDW-G under State contract. Background Summary: At its July 18, 2017 meeting, the City Commission authorized staff to reinforce the city's cybersecurity mechanisms by implementing an off-site ("cloud") Internet data traffic filtering service using the Cisco Umbrella Cloud Security System. This service will prevent communications between city computers and bad actors seeking either to break into the city's network or receive messages from infected devices on the city's data network. A cloud-based solution is preferable to one based on equipment and software on the city's data network interface, as it keeps the malware and bad actor messages offsite. Since the fraudulent traffic never reaches the city's network, we are provided additional levels of protection. The purchase was based on an allocation of $60,005 from the General Government Capital Account, which was found at the time to have a balance of $60,027.76. Subsequent to the City Commission's approval of the acquisition, it was discovered that only $46,752.22 of the funds in that account were available for the purchase. This funding level was sufficient to acquire the hardware portion of the purchase, but was not sufficient to also acquire the network security service. A budget transfer is required to provide the balance of the funds needed for that purpose. Issue: Should the City Commission authorize staff to move available funds from Cost Center 518 (Support Services) to Cost Center 516 (General Government) and/or take other reasonable actions for the purpose of acquiring the network security service? Recommendation: Staff recommends that the City Commission authorize the transfer of funds from Support Services to General Government in order to acquire the Cisco Umbrella Cloud Professional Security Subscription — 300 users @ $33.35 = $10,005. Should the available funds be insufficient at the time, the City Commission should authorize the City Manager to take reasonable actions needed to fund the purchase from available budget. Attachments: • None Financial Impact: It is anticipated that funds that can be reimbursed from the FY 2017 General Fund Capital Construction Bond for contractual services related to Downtown Redevelopment projects for which the Support Services Department previously expended its budget in order to support the subject purchase. Type of Item: (please mark with an 5c") Public Hearing For Clerk's Dept Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Us..-listing contract X N/A Reviewed by Finance Dept. N/A Reviewed by ( ) N/A