Item #08 Approval for the Clarke Road Railroad Crossing Replacement I
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AGENDA ITEM COVER SHEET
Meeting Date: August 1, 2017
Item # 8
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager: -
Subject: Clarke Road Railroad Crossing Replacement. Commissioner K- ler, District 4.
Background Summary:
The City allocated capital improvement funds to replace the Clarke Road railroad crossing in the 2015-
2016 budget. The original rubberized grade crossing installed when the road was constructed over 20
years ago has reached the end of its useful service life. Public Works has been in contact with the
Florida Central Railroad, a Pinsly Railroad Company, Inc., property, to coordinate upgrading the
crossing using more durable concrete materials. The railroad has offered to provide a savings to the
City by reusing concrete panels from an existing crossing on John Young Parkway where a road
widening project will be taking place before the end of the calendar year. Public Works has inspected
the proposed panels and found them to be structurally sound and worth the $62,596.64 savings over
newly manufactured panels. Similar panels are in use at the Silver Star and Maguire Roads crossings.
A portion of the allocated capital funds will be used to provide a detour for motorists while the crossing
is replaced. This is a sole source estimate as the specialized work is on railroad property which the City
cannot contract out independently. Public Works recommends approval of this proposal to replace the
grade crossing using refurbished concrete panels as the pricing is below industry standard.
Issue:
Request City Commission approval to replace the existing rubberized Clarke Road railroad crossing
with concrete panels.
Recommendations:
Recommend approval to issue a purchase order to the Florida Central Railroad, a Pinsly Railroad
Company, Inc., of Plymouth, Florida, to replace the existing grade crossing with concrete panels for a
not to exceed cost of$135,956.34. Also recommend the City Manager be authorized to approve change
orders to this purchase order up to the limit of his purchasing authority for each change order, and up to
the budgeted amount for this project for all change orders.
Attachments:
Pinsly Railroad Company, Inc., Cost Proposal.
Financial Impact:
The 2015-2016 budget allocated $250,000.00 in capital funds for the railroad crossing replacement.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading x Consent Agenda
Ordinance Second Reading ` Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. Rep. N/A
Review ed by ( ) N/A
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FLORIDA CENTRAL RAILROAD
FLORIDA MIDLAND RAILROAD