Item #05 Approval of Change Order No. 1 to Roadway Construction – Maine Street Extension, Bluford to Maguire Reimbursement t
ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: August 15, 2017
Item # 5
� Reviewed By:
Contact Name: Michael Rumer11d71 Department Director: Charle .
Contact Number: 407-905-3100 Ext. 1018 City Manager: Robert Fran I /'
Subject: Change Order #1 to Roadway Construction — Maine Street Extension, Bluford to
Maguire Reimbursement (Commission District#3 - Commissioner Firstner)
Background Summary:
The Maine Street Extension Project was to construct a new road from Bluford Avenue to Maguire
Road. Part of the project included installation of a water line. During construction, Staff desired to
modify the original design by upgrading the water line material from PVC to Ductile Iron Pipe, the
addition of 60 feet of 8" DIP, an additional 8" gate valve, and an additional fire hydrant. To accomplish
the work, Change Order #1 was initiated in the amount of $13,100, which was approved by the City
Manager. Picerne Construction and City Representatives utilized the current bid item quantity costs to
estimate the change order costs.
The Development Agreement for the Oasis at Lake Bennet apartments, which provided for the
construction of the Maine Street extension provided for a "not to exceed" cost of $524,381.00, which
was approved by City Commission on February 21, 2017, but did not provide for any contingency
funding.
Issue:
Should the Honorable Mayor and City Commission approve the increase to the Maine Street
Extension Project funding by $13,100.00 to cover additional costs for water line improvements?
Recommendations:
Staff recommends the Honorable Mayor and City Commission approve the increase in funding for the
Maine Street Extension Project by $13,100.00 from the original approved funding of $524,382.00 to
$537,481.00.
Attachments:
1) Change Order#1 (City Manager Approved)
2) Picerne Construction Breakdown for Change Order#1.
Financial Impact:
The $13,100.00 increase to the Maine Street Extension Project will come from the Utilities "Annual
Major Water Line Replacement & Upgrade Program (G/L #401-533-10-6302). Fiscal Year 2017
funding in this program was budgeted at $400,000, and the extension project originally used $25,850
from the program. This action will reduce the program's funding to $361,050.00.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. Q3 N/A
Reviewed by () N/A
2
RECEIVED
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CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order can be authorized by the City Manager*
Maine Street Extension Project
CHANGE ORDER NO. 1
DATE: June 29,2017 PURCHASE ORDER: 1424691
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $524,381.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $524,381.00
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Net Increase(Decrease) Resulting from this CHANGE ORDER ( $13,100.00
The current CONTRACT PRICE including this CHANGE ORDER $537,481.00
Original CONTRACT COMPLETION DATE: [August 1,20171
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS [August 1,20171
Net Increase Resulting from this CHANGE ORDER lad=
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER jAueust 1.20171
Maine Street Extension Project
CHANGES ORDERED:
I. REQUIRED CHANGES
Required changes include convert PVC per design to Ductile Iron Pipe water line system,
additional 60 LF of 8" DIP, additional 8" gate valve, additional Fire Hydrant Refer to
Change Order Document.
II. JUSTIFICATION
The changes are justified to meet Engineering Design Standards for Water Main Systems.
III. NARRATIVE OF NEGOTIATIONS
City Representatives determined the additional cost is warranted meet engineering
standards.
IV. PAYMENT
Construction cost for change order is$13,100.00. Refer to Change Order Document.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Manager under the CITY's Purchasing Rules and Regulations and is consistent with any action
by the City Commission to award the Work to the CONTRACTOR. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original agreement
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was.left blank intentionally]
Change Order#1 (Manager)Maine Street Extension Project
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CHANGE Distribution to:
ORDER OWNER Exl
AMA DOCUMENT G701 ARCHITECT (XI
CONTRACTOR LCI
FIELD I I
OTHER I I
PROJECT: Main Street Extension-Ocoee CHANGE ORDER NUMBER: 1
TO: Plasma Construction Corporation INITIATION DATE: 15-May-17
ARCHITECTS PROJECT NO:
CONTRACT FOR: C-74000
PCC JOB NO:
CONTRACT DATE:
You are directed to make the following changes In this Contract:
Watarmaln:
Change watarmaln from
PVC to DIP 1 LS®$4,900 LS S 4,900.00
8"DIP 80 LF@$35LF S 2,100.00
8"G.V. 2 EA el 51,200 EA S 2,400.00
Fire Hydrant lE A®$3,700 EA S 3,700.00
$ 13,100.00
NET Subtotal For this Change Order $ 13,100.00
PICERNE OH&P $ 0.00
TOTAL this CHANGE ORDER $ 13,100.00
Not valid until signed by both the Owner and Architect.
Signature of the Contractor indicates his agreement herewith,including any adjustment in the Contract Sum or Contract
time.
The original(Contract SumXGuaranteed Maximum Cost)was $ 524,381.00
Net change by previously authorized Change Orders $ 0.00
The(Contract SumXGuaranteed Maximum Cost)prior to this Change Order was $ 524,381.00
The(Contract SumXGuaranteed Maximum Cost)will be by this Change Order $ 13,100.00
The new(Contract SumXGuaranteed Maximum Cost)including this Change Order will be $ 537.481.00
The Contract Time will be(increased)(decreased)(unchanged)by ( )Days.
The Date of Substantial Completion as of the date of this Change Order therefore is
AUTHORIZED SIGNORS:
C _ DATE: ,c[36) 1 l
CO _4 C e .—�."��+ ONSTRUCTION 247 N.Westmont')Drive
Zoet:!ORPO- TION Altamonte Springs,Fl 32714
DATE: 64/26P/
NER: pe �1eac s 1Jcefrle e
Main Street s on•Ocoaa
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