Item #07 Approval of Traffic Signal Study and Design with Pegasus for Maine Street at Bluford Avenue and Maguire Road *-Ar
ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 15, 2017
Item # '7
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
i a1i �
Contact Number: 6002 City Manager: /71 4-
Subject: Traffic Signal Study and Design with Pegasus for Maine Street at :luford Avenue and
Maguire Road. Commissioner Firstner, District 3.
Background Summary:
The City is completing construction of the Maine Street Extension project from Maguire Road to the
current western terminus at Bluford Avenue. This new roadway is part of the street network parallel to
State Road 50 which will provide motorists alternative routes in this busy corridor. The intersections
were designed to be signalized at a future time as development and traffic volumes warranted the
construction. With the growth in the 50 West Corridor, the next step in providing signals is the design of
an integrated system for both intersections.
Public Works approached the Continuing Engineering Services firm, Pegasus Engineering, with the
project due to their roadway and traffic signal design experience. The $87,354.78 for this design work is
funded in the Maine Street Extension project budget from the General Fund Bond.
Public Works recommends approval of the design work with Pegasus.
Issue:
Request the City Commission to approve the Maine Street traffic signal design for the Bluford Avenue
and Maguire Road intersections with Pegasus Engineering..
Recommendations:
Recommend the City Commission approve the Maine Street traffic signal design for the Bluford Avenue
and Maguire Road intersections with Continuing Engineering Services firm, Pegasus Engineering, for
the not to exceed cost of$87,354.78 as funded from the Maine Street Extension project budget from the
General Fund Bond. Also recommend the City Manager be authorized to approve change orders to this
contract up to the limit of his purchasing authority for each change order, and up to the budgeted
amount for this project for all change orders.
Attachments:
Pegasus Engineering Scope of Services.
Financial Impact:
The $87,354.78 cost of the design work is adequately funded in the Maine Street Extension project
budget from the General Fund Bond.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Review ed by ( ) • N/A
2
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EN6INEERINE
June 29, 2017 (Revised July 26, 2017) P-179464
Mr. Stephen Krug, P.E.
Public Works Director
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
Re: Proposal for Professional Engineering Services
Maine Street Extension at Bluford Avenue and Maguire Road Intersections
Traffic Signalization and Intersection Improvements
Dear Mr. Krug:
Pegasus Engineering, LLC is pleased to provide this proposal for professional engineering design
for the Maine Street Extension / Bluford Avenue intersection and Maine Street Extension /
Maguire Road intersection improvement project. The project consists of the design of new
mast arm traffic signals at both intersections, video detection, sidewalk/ramp improvements,
and pavement marking improvements based on the City's standards and criteria. The design
includes fiber optic interconnect between these two intersections, and restriping the gore area
at Maguire Road to provide a southbound left-turn lane.
SCOPE OF SERVICES
1. DESIGN SURVEY, RIGHT-OF-WAY AND SUBSURFACE UTILITY EXCAVATION SERVICES
See attached proposal from Southeastern Surveying and Mapping Corporation.
2. GEOTECHNICAL ENGINEERING SERVICES
See attached proposal from Professional Service Industries, Inc.
3. ENGINEERING SERVICES
A. Final Engineering - Prepare final construction drawings suitable for bidding and
construction for the required improvements. The required plan set will include
the following sheets:
1. Key sheet.
2. Tabulation of quantities.
3. General notes.
4. Sidewalk plan sheets and details.
5. Signing and pavement marking plans sheets and details.
"Engineering A Hiaher Standard"
301 West State Road 434, Suite 309, Winter Springs, EL 32708 •407-992-9160 •Lax 407-358-5155
Mr. Stephen Krug, P.E. P-179464
June 29, 2017 (Revised July 26, 2017)
Page 2
6. Signalization plan sheets showing the proposed mast arm poles, traffic signal
improvements, controller cabinet, power services location, etc.
7. Communication details.
8. Mast arm pole design and detail sheets based on FDOT criteria.
9. Miscellaneous detail sheet.
10. Utility coordination and utility adjustment sheet.
COMPENSATION
Final Engineering $87,354.78
Refer to Attachment "A"for a detailed breakdown of the manhours and fees.
CONDITIONS OF PROPOSAL
1. Coordination timings are not included under this proposal.
We appreciate the opportunity to provide this proposal and trust that the information provided
herein is sufficient for your needs. Pegasus Engineering is prepared to commence work on this
assignment. If you have any questions or require additional information, please contact us.
Very truly yours,
PEGASUS ENGINEERING, LLC
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Fursan S. Munjed, P.E.
Principal / Project Manager
Attachments
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ATTACHMENT"A"
FINAL DESIGN
MAN HOUR&FEE ESTIMATE
Project Name: Maine Street Extension&Bluford Avenue and Maine Street Extension&Maguire Road Intersections
Description: Traffic Signalization&Intersection Improvements
Prepared By: Fursan Munjed Date: 6/29/17 Revised 7/26/2017 P-179464
Project Manager Project Engineer Senior Designer Clerical TOTAL
Activity
Man Hourly Man Hourly Man Hourly Man Hourly Manhours Salary Cost Average
Hours Rate Hours Rate Hours Rate Hours Rate By Activity For Activity Hourly Rate
Traffic Signalization Plans 43 $170.00 216 $125.23 151 $89.56 22 $63.75 432 $49,285.74 $114.09
Sidewalk/Signing/Pavement Markings 13 $170.00 64 $125.23 45 $89.56 6 $63.75 128 $14,637.42 $114.35
TOTALS 56 $9,520.00 280 $35,064.40 196 $17,553.76 28 $1,785.00 560 $63,923.16
TOTAL CONTRACT FEE COMPUTATION (Check Appropriate Block) •
Total Contract Fee Computations
Total Salary Cost $63,923.16
Direct Expenses $319.62
Total Prime Consultant $64,242.78
Survey,R/W,and SUE Subconsultant $16,434.00
Geotechnical Subconsultant $6,678.00
Traffic Signal Warrant Study/Analysis $0.00
TOTAL AMOUNT $87,354.78
Q\PROPOSALS\2017\P-179464 Maine Street Traffic 5ignah\IP-179464.xhxllSUM MARY
FINAL DESIGN
Project Name: Maine Street Extension&Bluford Avenue and Maine Street Extension&Maguire Road Intersections
Description: Traffic Signalization&Intersection Improvements
Prepared By: Fursan Munjed Date: 06/29/17 P-179464
SCALE BASIS OF NO.OF MANHOURS TOTAL
ITEM 1"= ESTIMATE UNITS PER UNIT MANHOURS COMMENTS
SIGNALIZATION PLANS
Key Sheet Sheet 1 4 4
Tabulation of Quantities Each 1 16 16
General Notes L.S. 1 4 4
Signalization Plan Sheet 20' Sheet 2 64 128
Structural Design for Mast Arm Poles Each 8 12 96
Mast Arm Poles Details/Tabulation Each 8 4 32
Miscellaneous Details Sheet 1 4 4
Utility Cooridnation L.S. 1 36 36
Overhead Street Name Sign Design Each 4 4 16
Interconnect/Communication Details L.S. 1 36 36
SUBTOTAL I I I I I 372
Qq/QC and Supervision 36
Field Review Each 3 8 24
TOTAL I I I I I 432 I
FINAL DESIGN
Project Name: Maine Street Extension&Bluford Avenue and Maine Street Extension&Maguire Road Intersections
Description: Traffic Signalization&Intersection Improvements
Prepared By: Fursan Munjed Date: 06/29/17 P-179464
SCALE BASIS OF NO.OF MANHOURS TOTAL
ITEM 1"= ESTIMATE UNITS PER UNIT MANHOURS COMMENTS
ROADWAY AND PAVEMENT MARKING PLANS
Sidewalk Design& Plans Sheet 2 32 64
Signing/Pavement Marking Design&Plans Sheet 2 16 32
Tabulation of Quantities Sheet 1 8 8
General Notes L.S. 1 4 4
Miscellaneous Details Sheet 1 8 8
SUBTOTAL I I I I I 116
QA/QC and Supervision 12
TOTAL I I I I I 128 I
Steven L.Anderson,Jr.,PSM,PLS Timothy 0.Mosby,PSM
Charles M.Arnett,PSM James L.Petersen,PSM
Michael D.Brown,PSMWilliam C.Rowe,PSM
Eric E.Cain,PSM hili tsioNa »iak'nif.5\ Tony G.Syfrett,PSM,PLS
Michael L.Dougherty, PSM John S.Thomas,PSM
James M.Dunn,II,PSM Q • it - Thomas P.Young,Jr.,PSM,GISP
Thomas F.Ferguson,PSM 1 % % \ Kirk R.Hall,El,GISP
Ronnie A.Figueroa,PSM,GISP / __ Brad A.Stroppel,El,GISP
Tate B.Flowers,PLS ` __ Cheryl A.Isenberg,GISP
Robert W.Gardner,PSM ".-1111 -_ �® Brian E. Latchaw,GISP
Brian R.Garvey,PE,GISP Patrick J. Phillips,GISP
Daniel J.Henry,PSM,PLS Southeastern Surveying and Mapping Corporation Donna L.Hendrix,CST IV
Ryan E.Johnson,PSM Servingthe Southeast Since 1972 Frank B.Henry,CST IV
Gary B.Krick,PSM Mark W.Klaers,CST IV
Brad J. Lashley,PSM,PLS www.southeasternsurveying.com Joseph S.Locklin,CST IV
Myron F. Lucas,PSM David M.Rentfrow,CST IV
James E.Mazurak,PSM infoosoutheastemsurveying.com Steve D.Smith,CST IV
Thomas K.Mead,PSM,PLS Celeste B.van Gelder,CST IV
Land Surveying&Mapping Services•Sub-Surface Utility Designation&Location Services•Geographic Information Systems•GPS Asset Inventories
June 29,2017
VIA EMAIL: fursan(&,,pegasusengineering.net
Mr. Fursan S. Munjed,P.E.
Principal/Project Manager
Pegasus Engineering, LLC
301 West SR 434, Suite 309
Winter Springs,FL 32708
RE: Maine Street Extension—Mast Arm Traffic Signals
Section 20,Township 22 South,Range 28 East,Orange County, City of Ocoee, Florida
Dear Mr.Munjed,
We are pleased to submit our second revised proposal for Surveying Services and Utility Services on the above
referenced project.
TASK I
SCOPE OF WORK:
Provide a Design Topographic Survey and establish the apparent Right-of-Way lines in accordance with Chapter 5J-17
F.A.C.to include the following:
1. Locate all improvements and utilities, as evidenced by above ground features or as marked by the Utility Owners
representative.
2. Obtain spot elevations on natural ground and existing improvements suitable for interpolation of one foot
contours to be shown on the final drawing.
3. Establish the location of the right-of-way lines based on a combination of sectional monumentation, existing
right-of-way monumentation and a review of parcel descriptions as found on the Orange County Property
Appraisers
Site.
4. Perform cross-sections at 50 foot intervals.
5. Establish a minimum of two(2)site benchmarks relative to NAVD'88 Datum.
6. Horizontal control will be relative to Florida State Plane coordinate system.
7. Topographic coverage will be limited to the two 2 areas marked and annotated on the aerial print provided by
Pegasus Engineering,LLC via email on 06/23/2017.
The final product will be two(2)certified prints and an electronic file for your use.
6500 All American Blvd 1130 Highway 90 Lakeside Executive Center 119 West Main Street 10 East Lake Street University Corporate Park
Orlando,FL 32810 Chipley,FL 32428 8641 Baypine Road Tavares, FL 32778 Kissimmee,FL 34744 10770 North 46th Street
407.292.8580 850.638.0790 Suite 5 352.343.4880 407.944.4880 Suite C-300
407.292.0141 Fax 850.638.8069 Fax Jacksonville,FL 32256 352.343.4914 Fax 407.944.0424 Fax Tampa,FL 33617
904.737.5990 813.898.2711
904.737.5995 Fax 813.898.2712 Fax
Licenses:PSM:Florida Professional Surveyor&Mapper•PLS:Alabama Professional Land Surveyor•PE:Professional Engineer
Certifications:El:Engineering Intern•GISP:Geographic Information Systems Professional•CST:Certified Survey Technician
Page 2
Mr.Fursan S. Munjed,P.E.
Maine Street Extension—Mast Arm Traffic Signals
June 29,2017
TASK II
SCOPE OF WORK:
1. Coordinate Sunshine 811 and utility locates to include supplemental calls to each locator to expedite the field
marking of each subsurface utility as required by law.
2. Expose any subsurface utilities found within conflict with two (2) proposed pole foundations using an X cut in a
60" circular area by using non-destructive vacuum excavation methods to a depth of 7' and air probe to 10' at said
two (2) proposed pole locations indicated on plan sheet provided or marked by Pegasus Engineering, LLC in the
field.
3. Confirm/determine the vertical and horizontal position any utilities found and record the information.
4. Any asphalt/concrete removed will be repaired using like materials.
5. Tie each test hole location to a minimum of three visible physical features to enable this data to be added to your
base map and also enable future recovery.
NOTE: A field meeting with the project engineer for clearing pole locations is recommended due to potential conflicts;
therefore relocation of proposed poles may be necessary.
The final product will be Test Hole Data Reports/Sketches of the project area reflecting all pertinent data for your use.
Terms and Conditions
It is understood that the Pegasus Engineering, LLC contractor is responsible to abide by Sunshine 811, Florida State
Statutes Chapter 556.106 and all applicable laws,and regulations that pertain to the services provided.
Pegasus Engineering, LLC will make available all plans and utility records that have been obtained for this site. However,
the information provided by Pegasus Engineering, LLC is also dependent upon a Sunshine 811 request for utility owners
and/or their representatives to mark their buried underground plant at the project site as required by law. Southeastern
Surveying and Mapping Corporation(SSMC)has a right to rely on the accuracy of such plans and utility records and will
notify Pegasus Engineering, LLC if there are any patently or reasonably identifiable defects in the documents.
Pegasus Engineering, LLC is aware that due to the inherent uncertain nature of subsurface utilities, including but not
limited to deficient or misrepresentation of prints, SSMC cannot guarantee that all subsurface utility lines will be
accounted for. SSMC will ensure that all reasonable efforts are made to identify the location of said underground utilities
and provide the best available information within the project area with the use of Ground Penetrating Radar, Electronic
Line Locating Equipment and Vacuum Excavation methods, as needed. Additional research will only be conducted by
SSMC if requested in writing by Pegasus Engineering, LLC.
In accordance with the Underground Facility Damage Prevention and Safety Act, the Design Engineer shall perform
sufficient Utility Coordination with the Utility providers in this location to affirm the information from SSMC's efforts
and confirm that no other subsurface utility is possibly undetected by these efforts.
SSMC shall not be held liable for any latent or unreasonably discoverable utilities in the project area. Furthermore in the
event of a claim regarding the services provided in the proposal, SSMC shall have liability for reasonable and necessary
defense costs to the extent caused by SSMC's negligence.
M.O.T. will be used only if absolutely necessary and these invoice charges will be an addition to the total per day rate and
reflected on our invoice to you.
Note: If permitting is required for said work,these charges will also be additional and reflected on our invoice to you.
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Page 3
Mr.Fursan S. Munjed, P.E.
Maine Street Extension—Mast Arm Traffic Signals
June 29,2017
Note: Any additional overlaying or restoration of pavement,other than the replacement of materials removed and cold
patched,will be the responsibility of Pegasus Engineering, LLC.
Note: All utility sizes given are outside diameter unless otherwise specified and are approximate only due to
uncontrollable field conditions that may be encountered during excavation.
Our fee for this project will be as follows:
TASK I—Survey: $10,874.00
TASK II- SUE: $ 5,560.00
We anticipate completion of the above described work within five (5) weeks after receipt of approved permit and a
written notice to proceed.
Effective July 1, 2017, SSMC will submit monthly invoices electronically via email as an attachment. SSMC
requires each client to provide its Accounts Payable contact information along with any invoicing deadlines and
requirements per project. Please complete the attached Contact Information Sheet and return to SSMC Project
Manager listed below with your signed proposal letter or executed agreement.
Payment is expected within thirty(30)days from date of invoice.
We look forward to the opportunity to work with you on this project.
Sincerely,
Ryan E. Johnson,PSM
Project Surveyor
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Page 4
Mr. Fursan S. Munjed, P.E.
Maine Street Extension—Mast Arm Traffic Signals
June 29,2017
If the above scope, period of service and method of compensation meets with your approval, please execute
below and email/fax to SSMC as notice to proceed along with the notice of commencement.
If your firm prefers using your own standard PROFESSIONAL SERVICES AGREEMENT in lieu of this
proposal letter, this document MUST BE furnished to SSMC, negotiated, and executed prior to the
commencement of any service.
Send all Agreements to:
Orlando Corporate Office
6500 All American Boulevard
Orlando,FL 32810.
Fax: 407-292-0141
Email: infosoutheasternsurveying.com
Your firm agrees that by (1) signing and returning this Proposal, or (2) partial or complete performance under
this Proposal and SSMC has not received, negotiated and/or executed a PROFESSIONAL SERVICES
AGREEMENT, then it is agreed that THE TERMS AND CONDITIONS IN THIS PROPOSAL SHALL
GOVERN THE SERVICES RENDERED.
Furthermore, if requested, your firm acknowledges that by accepting this Proposal, SSMC will provide your
firm with an insurance certificate that (1) contains the project name and (2) lists your firm as the certificate
holder.
The person executing this document must indicate that he/she is a Principal and/or Corporate Officer.
If the signatory is not a Principal and/or Corporate Officer, a Letter of Authorization on company
letterhead signed by a Principal and/or Corporate Officer, MUST be provided that specifically states that
signatory has the authority to bind the parties by entering into this agreement.
ACCEPTED BY:
Principal/or Corporate Officer TITLE Printed Name Date
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t:\proposal\pegasus engineering,I1645800 maine st extension traffic signals-city of ocoee rev2(s&u).dOCx
spr7Mil Information
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Engineering•consulting•Testing
June 26, 2017
City of Ocoee
do Pegasus Engineering, LLC
301 West State Road 434, Suite 309
Winter Springs, Florida 32708
Attention: Mr. Fursan S. Munjed, P.E.
Project Engineer
RE: Proposal
Geotechnical Engineering Services
Maine Street Extension Traffic Signals
Ocoee, Orange County, Florida
PSI Proposal No. 0757-215110
Dear Mr. Munjed:
In response to your request, Professional Service Industries, Inc. (PSI) is pleased to submit the
following proposal for performance of geotechnical engineering services in connection with the
referenced project. Presented herein is our scope of services, schedule to complete the services and fee
for our services.
Project Information
The project site is located at the intersection of South Bluford Avenue and Maine Street in Ocoee,
Florida. The project includes the extension of Maine Street to the west, connecting Maguire Road and
South Bluford Avenue. The roadway extension is approximately 350 feet long. PSI previously
completed a geotechnical investigation for the Maine Street Extension roadway and pond in December
2016.
The project under consideration herein consists of eight new mast arm signal poles located at the corners
of the intersection of Maine Street and Mercantile Court and the Maine Street extension and South
Bluford Avenue.The proposed signal pole locations are in grass covered areas. Our proposal is based on
the boring locations being readily accessible to our truck or track-mounted drilling equipment. If any of
the noted project information is incorrect or has changed,PSI should be notified so our scope of services
can be amended as appropriate.
Professional Service Industries,Inc.• 1748 33rd Street•Orlando•FL 32839•Phone 407/304-5560•Fax 407/304-5561
Engineering Certificate of Authorization 3684
City of Ocoee June 26, 2017
PSI Proposal No. 0757-215110 Page 2 of 4
Scope of Geotechnical Services
The purpose of PSI's scope of services is to obtain information on the general subsurface soil and
groundwater conditions at the locations of the planned mast arm signal poles. The subsurface conditions
will then be evaluated with respect to the available project characteristics. In this regard, geotechnical
engineering recommendations related to the proposed construction will be formulated, specifically
recommendations for the foundation of the mast arm structures per Orange County (FDOT type)
standards.
The following services will be provided in order to achieve the preceding objectives:
1. Review readily available published geologic and topographic information. This
published information will be obtained from the appropriate quadrangle map published
by the United States Geological Survey(USGS)and the "Soil Survey of Orange County,
Florida" published by the United States Department of Agriculture (USDA) Natural
Resources Conservation Service(NRCS).
2. PSI will perform one(1) Standard Penetration Test(SPT)boring at each of the proposed
mast arm signal pole locations for a total of eight (8) borings. The SPT borings will be
extended to a depth of 30 feet below the existing grade. The borings will be performed
in readily accessible areas as near as practical to the requested locations using a truck or
track-mounted drill rig.
3. Collect groundwater level measurements (if encountered) in the boreholes and estimate
normal wet seasonal high groundwater levels.
4. Visually classify and stratify representative soil samples in the laboratory using the
Unified Soil Classification System. Conduct a limited laboratory testing program.
Identify soil conditions at each boring location and form an opinion of the site soil
stratigraphy.
5. The results of the field exploration and laboratory tests will be used in the engineering
analysis and in the formulation of our geotechnical engineering recommendations. The
results of the subsurface exploration, including the recommendations and the data on
which they are based,will be presented in a written report.
Schedule
We are in a position to start work on the assignment upon receipt of authorization to proceed. The first
task will be to complete utility clearance at the site through Sunshine State One Call of Florida which
typically takes about three business days. The fieldwork,laboratory services and report preparation will
take on the order of 3 weeks to complete following written authorization to proceed.
Nom'
City of Ocoee June 26, 2017
PSI Proposal No. 0757-215110 Page 3 of 4
Service Fee
It is proposed the fee for performance of the above-outlined services be determined on a unit price basis
utilizing the rates in the attached Schedule of Services and Fees. It is PSI's understanding the work will
be performed based on a Purchase Order from the City of Ocoee, pursuant to the terms and conditions
on the current continuing services contract between the City of Ocoee and PSI. On the basis of the
estimated quantities and the noted scope of services,the fee for our services will be$6,678.00.
We appreciate the opportunity to offer our services to your project and look forward to working with
you. If this proposal is acceptable, please sign below as notice to proceed and return one copy of this
proposal intact to our office. Should you have any questions in regard to this proposal, please do not
hesitate to contact this office.
Respectfully submitted,
PROFESSIONAL SERVICE INDUSTRIES,INC.
Certificate of Authorization No.3684
ReLeAtfr
Robert L. Smith,P.E. Robert A. Trompke, P.E.
Senior Project Engineer Principal Consultant/Department Manager
0757-215110(Ocoee Maine Street Extension Traffic Poles)
Attachment
• Schedule of Services and Fees
AGREED TO THIS DAY OF
BY (Please Print):
TITLE:
COMPANY:
SIGNATURE:
Nei
City of Ocoee June 26, 2017
PSI Proposal No. 0757-215110 Page 4 of 4
SCHEDULE OF SERVICES AND FEES
Geotechnical Engineering Services for
Ocoee Maine Street Extension Traffic Signals
Ocoee, Orange County, Florida
Unit Total
Description Quantity Unit Rate Cost
I. FIELD INVESTIGATION
A. Mobilization of Men&Truck- 1 Trip $ 375.00 $ 375.00
Mounted Equipment
B. Utility Coordination and Boring 4 Hours 68.00 272.00
Layout(Sr. Engineering Tech)
C. Standard Penetration Test(SPT)
Borings (8 at 30 feet) 240 L.F. 12.50 3,000.00
Subtotal Field Investigation $3,647.00
II. LABORATORY TESTING
A. Sr. Engineering Tech 1 Hour $68.00 $ 68.00
B. Moisture Content Test 8 Each 15.00 120.00
C. Single Sieve 8 Each 60.00 480.00
Subtotal Laboratory Testing $ 668.00
III. ENGINEERING SERVICES
A. Senior Project Engineer 3 Hours $ 133.00 $ 399.00
B. Project Engineer 14 Hours 110.00 1,540.00
C. CAD Drafting 4 Hours 77.00 308.00
D. Clerical 2 Hours 58.00 116.00
Subtotal Engineering Services $2,363.00
TOTAL ALL SERVICES $ 6,678.00
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