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08-15-17 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida August 15,2017 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamation—9/11 Remembrance. (Mayor Johnson) Presentations D Certificates of Appreciation — National League of Cities Small Cities Council Summer Meeting of 2017. ➢ Central Florida Film Festival (CENFLO) — September 1st — 3rd, West Orange Cinema, Video Presentation by Ginger Cook. ➢ Charter Review Commission Final Ballot Titles and Summary — Chairman Hopper and Assistant City Attorney Crosby-Collier. D Human Relations Diversity Board (HRDB) Chairman Kathleen Crown to discuss the African American Memorial Site. C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held August 1, 2017. (City Clerk Sibbitt) 2. Approval of Reappointment to the General Employees' Pension Board of Trustees. (City Clerk Sibbitt) Trustees for the Pension Boards serve four(4)year terms, as amended in Ordinance 2009-020. The City Commission appoints two (2) of the trustees, two (2)are elected from the employee body, and the fifth trustee is chosen by those four (4) trustees and presented to the City commission for certification of the appointment as a ministerial act. The term of Trustee Jean Grafton expires on September 30, 2017, and she has indicated she is willing to serve another term, if appointed. At this time no other applications have been received for serving on this board. Regular City Commission August 15,2017 3. Approval of Reappointment to the Police Officers'/Firefighters' Retirement Board of Trustees. (City Clerk Sibbitt) Trustees for the Pension Boards serve four(4)year terms, as amended in Ordinance 2010-019. The City Commission appoints two (2) of the trustees from the legal residential body of the City of Ocoee, two (2) are elected from the employee body (one (1) police officer and one (1) firefighter), and the fifth trustee is chosen by those four (4) trustees and presented to the City commission for certification of the appointment as a ministerial act. The term of Trustee Charlie Brown expires on September 30, 2017, and he has indicated he is willing to serve another term, if appointed. At this time no other applications have been received for serving on this board. 4. Consideration for Request from Doug Goddard with Access-Life to have Fees Waived and Road/Boat Ramp Closure for the 6th Annual Access-Life Event to be held on November 11, 2017, at Bill Breeze and Lakefront Park. (City Clerk Sibbitt) Doug Goddard representing the Access-Life organization, which is a community outreach program for people with disabilities, is requesting to have the rental fees associated with the use of Bill Breeze Park and Lakefront Park be waived for their annual event on November 11,2017. This event in previous years has included boat rides, kayaking, bank fishing, archery, arts and crafts. He is also requesting the approval for road and boat ramp closure for the event. In the past, the City Commission has waived the fees and granted the road/boat ramp closure for the Access-Life event. 5. Approval of Change Order No. 1 to Roadway Construction — Maine Street Extension, Bluford to Maguire Reimbursement. (City Planner Rumer) The Maine Street Extension Project was to construct a new road from Bluford Avenue to Maguire Road. Part of the project included installation of a water line. During construction, Staff desired to modify the original design by upgrading the water line material from PVC to Ductile Iron Pipe, the addition of 60 feet of 8" DIP, an additional 8" gate valve, and an additional fire hydrant. To accomplish the work, Change Order No. 1 was initiated in the amount of $13,100, which was approved by the City Manager. Picerne Construction and City Representatives utilized the current bid item quantity costs to estimate the change order costs. The Development Agreement for the Oasis at Lake Bennet apartments, which provided for the construction of the Maine Street extension provided for a "not to exceed" cost of$524,381.00, which was approved by City Commission on February 21, 2017, but did not provide for any contingency funding. Staff recommends the Honorable Mayor and City Commission approve the increase in funding for the Maine Street Extension Project by$13,100.00 from the original approved funding of$524,382.00 to$537,481.00. 6. Approval of Contract Extension with Treasury Management Banking Services. (Finance Director Briggs) The City contract for Treasury Management Banking Services with SunTrust is currently provided by piggybacking with Marion County Clerk of Courts. Prior to this arrangement, it was competitively bid and awarded in 2007. Over this term, the City has enjoyed favorable terms/rates and working arrangements through unexpected financial downturn conditions, mitigating the City's related risks. 7. Approval of Traffic Signal Study and Design with Pegasus for Maine Street at Bluford Avenue and Maguire Road. (Public Works Director Krug) The City is completing construction of the Maine Street Extension project from Maguire Road to the current western terminus at Bluford Avenue. This new roadway is part of the street network parallel to State Road 50, which will provide motorists alternative routes in this busy corridor. The intersections were designed to be signalized at a future time as development and traffic volumes warranted the construction. With the growth in the 50 West Corridor, the next step in providing signals is the design of an integrated system for both intersections. Public Works approached the Continuing Engineering Services firm, Pegasus Engineering, with the project due to their roadway and traffic signal design experience. The $87,354.78 for this design work is funded in the Maine Street Extension project budget from the General Fund Bond. Public Works recommends approval of the design work with Pegasus. 21 Page Regular City Commission August 15,2017 8. Approval of the Certification of Non-Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for Fiscal Year 2017/2018. (Public Works Director Krug) The City commission approved Resolution No. 2006-003 to provide for collection of Solid Waste fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th. The fiscal year 2017/2018 tax roll for Solid Waste calculates revenue to be $3,119,760.00. This is based upon the residential Solid Waste fee which remains unchanged at$21 per month. This is an increase of$56,448.00 from the current year and is attributed to annexations and new homes. 9. Approval of the Certification of Non-Ad Valorem Assessment Roll for Stormwater Inclusion on the Orange County Tax Roll for Fiscal Year 2017/2018. (Public Works Director Krug) The City commission approved Resolution No. 2006-003 to provide for collection of stormwater fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th. The fiscal year 2017/2018 tax roll for Stormwater calculates revenue to be $3,228,551.25. This is an increase of $332,228.25 from the current year and is attributed to annexations and new homes. The 2017/2018 fiscal year also incorporates the final correction and adjustment of impervious area attributed to the auto auction properties. Assessment fees remain the same as the previous year. 10. Approval of the Annual Fire Protection Special Assessment Resolution and Certification of Non-Ad Valorem Assessment Tax Roll for Fire Protection Assessment for Fiscal Year 2017/2018. (Support Services Director Butler) Amendments adopted on November 1,2016, made the original process of adopting the Annual Rate Resolution obsolete and applied the same process used for other non-ad valorem special assessments to the Fire Protection Assessment. This annual resolution conforms to the requirements of Section 77-12 of the City Code of Ordinances, as amended in 2016, and Section 197.3632, Florida Statutes, for use of the Uniform Method of Collection. Since there is no proposed change in the rate of assessment, no properties were annexed into the city without the owner(s) signing an acknowledgement that the Fire Protection Assessment would be levied, and all construction permits issued by the city carry a notice as to the assessment of the fire protection levy, there is no legal requirement to hold a public hearing. The fire protection assessment will be imposed on all improved and privately owned parcels within the city. Parcels without covered structures are not assessed. Using the Applied Assessment Rate of$69.50 and the estimated number of FPUs determined by the currently available data,the gross revenue generated will be$2,007,868.95. G. PUBLIC HEARING - None H. FIRST READING OF ORDINANCE - None I. SECOND READING OF ORDINANCE—PUBLIC HEARING -None J. REGULAR AGENDA 11. Consideration for Approval of Districting Commission Report. (City Clerk Sibbitt) The Districting Commission ("Board") presented a report to the Ocoee City Commission at the Commission Meeting on July 18, 2017. Districting Commission Chairman Keethler explained that after creating and reviewing three(3)Board plans and reviewing two(2)public plans,the Districting Commission held a public hearing on Board Plans 1 and 2. At the conclusion of their Public Hearing,the motion adopted by the Board was to recommend Board Plan 2 to the City Commission as the most preferred plan. After further discussion at the City Commission meeting on July 18, 3IPage Regular City Commission August 15,2017 2017, the commission consensus was to have the Districting Commission reevaluate the Bay Street proposed boundary, as presented in Board Plan 2, and consider all homes within that street be incorporated within the same district. The Districting Commission met on August 7, 2017, and by unanimous vote moved to adopt Board Plan 4, which incorporates all the residents on Bay Street. The Board also adjusted the boundary line to include a small census block north of Oakland Avenue between Taylor Street and Kissimmee Avenue which is undeveloped and did not affect the deviation percentage. 12. Discussion Regarding Federal Lobbyist Services. (City Manager Frank) On April 5, 2016, the City Commission held a special meeting for the purpose of hearing vendor presentations in response to RFP 16-001 issued December 20, 2015, relating to Federal Lobbyist Services. The City Commission selected Global Business Development Consulting, Inc. ("Global") as the federal lobbyist to provide services on behalf of the City. As had been stated in Global's presentation, the City awarded the contract contingent upon Global's merger with the law firm, Akerman, LLP. The vote also provided that in the event the merger did not happen,the City would award the contract to Alcalde & Fay, Ltd., Inc. At the June 21, 2016, meeting the City Commission voted to extend the contract until November 30, 2016, contingent on Mr. Bracy, with Global Business Development Consulting, Inc., provided the City Commission with an update on the status of the merger. As of December 6, 2016, the merger had not occurred, the Commission voted to postpone a decision until the next meeting. On January 17, 2017, Mr. Bracy addressed the Commission with an update on the Rose Hill Zip Code issue. During this City Commission meeting the commission voted to further extend the contract with Global until August 31,2017. K. STAFF ACTION ITEMS L. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 41 Page