07-11-2017 Minutes Mayor Commissioners
Rusty Johnson John Grogan, District 1
It* Rosemary Wilsen, District 2
City Manager Richard Firstner, District 3
o c o e e Robert Frank Joel F. Keller, District 4
florida
PLANNING AND ZONING COMMISSION
ACTING AS THE LOCAL PLANNING AGENCY
MINUTES
July 11, 2017
I. CALL TO ORDER - 7:00 pm
A. Invocation and Pledge of Allegiance
B. Roll Call and Determination of Quorum
Present: Chairman McKey, Vice-Chairman Keethler, Member Evans, Member
Frommer, Member Richemond, Member Sills and Member Wunderlich. Also
present were City Planner Rumer, Assistant City Attorney Crosby-Collier
and Recording Clerk Heard.
Absent: Member Henderson, Member West
II. CONSENT AGENDA
A. Minutes of the Planning and Zoning Commission Meeting held June 13, 2017.
B. Sunbelt Rental
1. Large Scale Final Site Plan City Planner Rumer
Chairman McKey inquired if anyone had any questions or comments regarding
anything on the consent agenda. Vice-Chairman Keethler indicated he had questions
concerning the Sunbelt Rental Final Site Plan.
Chairman McKey announced Consent Agenda Item B, Sunbelt Rental Final Site Plan
(FSP), will be pulled for discussion, and asked for a motion on Consent Agenda Item A,
Minutes of the June 13, 2017, Planning and Zoning Meeting.
Planning and Zoning Commission Meeting
July 11,2017
(7:02 pm)
Motion for Approval of the Consent Agenda Item A: Moved by Member Sills,
Seconded by Member Evans; Motion passed 6-1 with Vice-Chairman Keethler
abstaining.
Chairman McKey opened up the floor for comments and/or questions regarding the
Sunbelt Rental Final Site Plan.
Vice-Chairman Keethler inquired about the length of the right-of-way; and further,
asked what, if anything, has been updated or changed. City Planner Rumer answered
the right-of-way is five (5) feet on each side of the road and explained that the sidewalk
is outside of the right-of-way; and further, he indicated there were minor changes
regarding minute details like, for example, the size of a water pipe. He explained that
Public Works recommended against planting big trees at the southern edge of the
property near the stormwater retention pond and indicated the trees will be planted to
the west of State Road 429 instead of to the east.
Vice-Chairman Keethler further inquired if there was any change to the leasable
parcel. City Planner Rumer updated the board and indicated the previous plan was a
Preliminary Subdivision Plan (PSP) containing three parcels. This plan has now
changed to a one-lot plat containing one parcel.
Chairman McKey asked if all staff and applicant issues were resolved. City Planner
Rumer explained that only two pages will be updated with regards to the size of the
force main pipe.
(7:07 pm)
Motion for Approval of Consent Agenda Item B: Moved by Vice-Chairman Keethler,
Seconded by Member Wunderlich; Motion carried unanimously.
I. OLD BUSINESS - None
II. NEW BUSINESS (7:02 pm)
A. Sunshine Law Update Assistant City Attorney Crosby-Collier
1. Open Government Law
2. Public Records Law
3. EthicsNoting Conflict
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Planning and Zoning Commission Meeting
July 11,2017
Assistant City Attorney Crosby-Collier presented a PowerPoint presentation
reviewing the Florida Sunshine Law. Her discussion entailed two sections of the Florida
Sunshine Law regarding public meetings and public records law.
Discussion: (7:24 pm)
Vice-Chairman Keethler commented that the Sunshine Law applies to communication
between board members and inquired whether it applies to communications between
board members sitting on different boards. Assistant City Attorney Crosby-Collier
replied that it does not and explained that they are allowed to speak with, for example,
city commissioners or the mayor or any board member on a different board. She further
explained that it is not allowed for a board member to discuss issues with anyone as a
"go between" or "conduit" for communications with another member on the same board.
She reiterated that it is best for members to only discuss board issues during the time of
the meeting.
Member Richemond asked if he is allowed to discuss a project that has been open to
the public and before this board if he is approached by someone within the community.
Assistant City Attorney Crosby-Collier clarified that by the time this board hears
about a project it is public record; and further, she stressed that as members of this
board they are the voices of the citizens within this community, and their input is desired
and valued by the City.
Member Wunderlich discussed members of the public speaking at the meeting and
inquired whether anyone is entitled to speak. Assistant City Attorney Crosby-Collier
commented that anyone is entitled to speak, but the government entity is entitled to
control the comments by setting up a time limit and/or deciding where on the agenda
the public comment will take place.
Assistant City Attorney Crosby-Collier concluded her presentation by stating the
State Code of Ethics entailing Standards of Conduct, Voting Conflict, Financial
Disclosure and the penalties for violation of Code of Ethics.
Chairman McKey inquired whether it would be in violation to participate in discussions
on an item in which a member is declaring a voting conflict. Assistant City Attorney
Crosby-Collier informed the board that they must declare the voting conflict before the
vote, but they are allowed to participate in discussion, but by no means are they allowed
to influence any decision by oral or written communication to which that would be in
violation.
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Planning and Zoning Commission Meeting
July 11,2017
III. MISCELLANEOUS (7:48 pm)
A. Project Status Report - City Planner Rumer updated the Board on the current
ongoing projects. He reported that the Oak Trail Reserve Subdivision finished up
their preconstruction meeting and will begin construction soon. The builder is D.R.
Horton. Foundation of Light finished up their preconstruction meeting and will begin
the construction of a parking lot. The Orlando Gun Club had a grand opening
event. The apartments at the Arbours at Crown Point are almost complete. The
Park Place at Maguire apartments were recently sold for $50 million. He remarked
there is an influx of developments for medical offices within the city. He announced
Bluford Avenue will be undergoing construction soon, which is part of the
Downtown Redevelopment Plan. Discussion ensued regarding the development
pertaining to the City Center. He stated applications were received for a Taco Bell
and Wendy's to be built in front of the Publix off of West Road.
B. July Calendar
IV. ADJOURNMENT - 8:02 pm
ATTEST: APPROVED:
ce,"11-1117,e'er"
athy Hea d, a ecording Clerk Rob McKey, Chairman
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