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09-06-17 Minutes Special Session MINUTES September 6, 2017 Special Session Meeting I. CALL TO ORDER AND ROLL CALL—5:31 PM Mayor Johnson called the special session to order at 5:31 p.m. in the Commission Chambers of City Hall. City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner, Commissioner Keller II. CONSENT AGENDA- 5:32 PM Consent Agenda Motion Motion: Move to approve the Consent Agenda Items #1 -#3. Moved by Commissioner Keller, seconded by Commissioner Wilsen; Motion carried 5-0. 1. Approval to Accept the FY 2016 FEMA SAFER Grant of$1,462,824 Over a Period of Three(3)Years to Hire Twelve(12)New Firefighters. (Fire Chief Miller) The Ocoee Fire Department has officially been notified by FEMA that the agency has been selected to receive a FY 2016 SAFER (Staffing for Adequate Fire and Emergency Response) Grant award. This SAFER Grant opportunity will help offset the cost of the twelve (12)new firefighters needed to add a fire suppression engine company at Fire Station 38 in the NW area of the city. The FEMA SAFER Grant provides financial assistance to organizations who wish to hire new firefighters in an effort to expand and improve services in their community. The SAFER Grant(EMW-2016-FH-00267)will cover the salaries and benefits of twelve(12)new firefighters for a performance period of three(3)years. Approved on Consent. Motion carried 5-0. 2. Approval of License Agreement Between Florida Central Railroad Company, Inca (FCEN), and the City of Ocoee for the City to Construct a 12" Sanitary Sewer Forcemain Under FCEN's Railroad Tracks. (Utilities Director Smith) The "City of Ocoee — Bluford Avenue Phase 2 Project; Sub Phase A Utilities" calls for a new sanitary sewer extension. The extension is to run west on Franklin Street from Bluford Avenue, crossing under FCEN's railroad track, then turn north on the Kissimmee Avenue right-of-way, and finally turn west on Lee Street to eventually tie on to the existing forcemain within the Ocoee-Apopka Road right-of-way. This extension is a continuation of a new 20" forcemain conveying flow up Bluford Avenue, Lakewood Avenue, and Wurst Road to the Ocoee Reclamation Facility. To obtain permission from FCEN to construct any utilities under their tracks, including a forcemain, the City must enter into a licensing agreement for each application. The last utility application was the 20" forcemain at the Bluford Avenue railroad tracks, and a similar agreement was approved by City Commission on February 7, 2017. In favor of FCEN executing the agreement, the City shall be required to pay a one-time application fee of$720.00 and an annual licensing agreement of$852.92, subject to annual increases based on Consumer Price Index. Approved on Consent. Motion carried 5-0. Special Session September 6,2017 3. Approval of the Disaster Debris Recovery & Removal Piggy Back on Orange County Contract Y15-1022-B with Ceres Environmental Services,Inc. (Public Works Director Krug) The Finance Department is updating the City's Disaster Debris Recovery & Removal term contract to adhere with recent changes to the contract language requirements from FEMA/FHWA. While the City awaits FDOT approval of our proposed solicitation for new Disaster Recover & Debris Removal contractors, we are requesting Commission approval to piggy back on Orange County's existing contract with Ceres Environmental Services, Inc.,to ensure the City is adequately covered should we experience a natural disaster. The City must have an executed contract with Ceres to piggy back on the County's contract before an event in order to meet FEMA/FHWA requirements. Public Works is requesting to work with Ceres as they were the most responsive of our recently expired vendors for this service. Approved on Consent. Motion carried 5-0. III. PUBLIC HEARING - 5:32 PM 4. Resolution Authorizing for Purposes of the Internal Revenue Code and Florida Intergovernmental Cooperation, the issuance by the Capital Trust Agency of its Educational Facilities Revenue Bonds, and the Lending of the Proceeds thereof to Renaissance Charter Schools, Inc. to Finance Renaissance Charter School at Crown Point. (Advertised in the Orlando Sentinel on Wednesday, August 16, 2017) (Assistant City Manager Shadrix) Renaissance Charter Schools, Inc. ("Renaissance")owns various charter schools throughout the State of Florida. Renaissance has requested the Capital Trust Agency (the "CTA") issue not to exceed $70 million of conduit bonds to finance and refinance charter school facilities located in the City (Renaissance Charter School at Crown Point), in the City of Jacksonville and in Osceola County and the CTA has provided preliminary approach for same. The CTA is a public entity created under the provisions of Chapter 163, Part I and 617 of the Florida Statutes. The proposed Resolution authorizes the issuance of the bonds by the CTA for purposes of Section 147(f) of the Internal Revenue Code of 1986, as amended, and for purposes of Florida intergovernmental cooperation. City Attorney Cookson read the title to the resolution. He explained this resolution relates to the Renaissance Charter School located on West Road in Ocoee for which they are seeking to do a refinancing. The City is serving as the agency that is holding their public hearing for the bond issuance purposes. The school is already open and operating. Ms. Heather Brown representing the Charter School and Kareem Spartling, Bond Counsel, were present to answer any questions. The Public Hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Keller clarified that the City is not liable for any of the monies related to this resolution. City Attorney Cookson answered in the affirmative, and further stated this does not affect the City's bonding capacity and the City is not an obligated party to make any payments on the bond. The Developer is strictly utilizing the City and City Commission as the agency to hold their public hearing. • 2 Special Session September 6,2017 Motion: Move to adopt Resolution No. 2017-015, Relating to the Lending of the Proceeds thereof to Renaissance Charter Schools, Inc., to Finance Renaissance Charter School at Crown Point; Moved by Commissioner Keller, seconded by Commissioner Firstner; Motion carried 5-0. IV. ADJOURN—5:35 PM APPROVED: Attest: City of Ocoee 1/4 je Melanie Sibbitt, City Clerk Rusty Joh s• i, ayor 3