10-17-17 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
October 17,2017 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations—October 2017. (Mayor Johnson)
➢ Architecture Month
➢ Community Planning Month
➢ Red Ribbon Week—October 23—31 2017
Presentation — Planning Awards for the Downtown Master Plan. (Assistant City
Manager Shadrix)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held
October 3,2017. (City Clerk Sibbitt)
2. Approval of New Appointment to the Citizen Advisory Council for Ocoee
Police Department. (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term.
The Resolution creating the Board allows no more than fifteen(15)members. Currently,the Board
has ten (10) members. One application has been received by Penny Christian who has shown an
interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term
ending January 2020.
Regular City Commission
October 17,2017
3. Approval of the Florida Department of Health EMS Matching Grant. (Fire
Chief Miller)
The Ocoee Fire Department has been awarded a matching (75/25) grant through the Florida
Department of Health. The award is for two (2) LUCAS 3.0 Chest Compression Systems, which
allow for hands-free CPR to patients in cardiac arrest. The City has already received the State's
contribution of $24,912.89. As part of the award, the Fire Department is responsible for 25%,
$8,304.40($4,152.20 per unit—total of two(2)units),and the State contribution of$24,912.89 for a
total cost of$33,217.28. The Fire Department is requesting permission to move forward with the
grant process and purchase the two(2)LUCAS Chest Compression Systems($33,217.28).
4. Approval to Purchase Globe Structural Firefighting Gear. (Fire Chief Miller)
The Ocoee Fire Department is seeking approval of the commission to move forward in the
acquisition of new Globe structural firefighting gear. All firefighters will receive a new set of gear to
be used as frontline protective equipment. This also includes the gear for the twelve (12) new hires
under the SAFER Grant. The current gear that they are wearing will go into reserve status. This is an
important acquisition since this will be the first time that firefighters will have a set of backup gear
to utilize when their frontline gear is being decontaminated or sent out for repair. This purchase has
been accounted for in the FY 2017-18 budget.
5. Approval to Purchase Two (2) Lifepak 15 Monitors and Four (4) 3G Modems.
(Fire Chief Miller)
The Ocoee Fire Department has been using Lifepak Monitors for the last 10 years without any
complaints or problems. The Ocoee Fire Department is seeking the approval of the Commission to
move forward in the acquisition of two (2) new Lifepak 15 Monitors and four (4) 3G modems,
which will allow the fire department to activate more advanced life support units. The modems are
required equipment in order to place the Lifepaks in service since they allow units to transmit critical
cardiac data directly to the hospital prior to patient arrival. This equipment is required to operate as
Advanced Life Support.
6. Approval for Change Order No. 1 for Additional Services to the Lakeshore
Center Expansion to Design a Storage Structure to Include a Laundry Facility
and Store Outdoor Event Equipment. (Support Services Director Butler)
The Lakeshore Center Expansion is a capital project included in the City's list of approved
investments using funds allocated from the 2017 General Fund Capital Bond Issue.The original plan
was to construct an adjacent and connected 400-seat banquet and conference facility at a cost of
$4 million. A conceptual design study found that a less expensive alternative that reduced the overall
footprint of the building was to expand the existing structure to the north. This approach produces a
single 400-seat banquet hall with a construction cost estimate of slightly less than $2 million. In
accordance with the Florida Consultants' Negotiation Act (CCNA), the City Commission awarded
the design work to one of the City's two continuing services architectural firms, Rhodes + Brito,
which had done the original design in 2013. In the course of developing the plan to expand the
facility, it was determined that a separate storage building for outdoor event equipment (mostly
chairs and tables)was more cost-effective than enlarging the main building by a comparable amount.
The building will also include a laundry facility for staff to clean and prepare linens for rental events.
In addition, a 125-seat banquet hall was included in the main building's design to accommodate
smaller events, support larger indoor weddings, allow break-out sessions for business conferences,
and provide a more suitable pre-function support space. These changes increased the construction
cost estimate to $2.5 million. These two expansions to the original design scope of work have
prompted the architect to request a change order to increase the design fee by $35,595. Of this
amount, $12,685 would go to the architect and the majority ($22,910) would go to design
subconsultants for HVAC, electrical,plumbing,and the structural engineering elements. The amount
of the change order represents a 17% increase in the design fee to accommodate a 25% increase in
the construction cost estimate. Design costs remain less than 10% of the expected costs of
construction.
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Regular City Commission
October 17,2017
G. FIRST READING OF ORDINANCE—PUBLIC HEARING
7. First Reading of Ordinance and Public Hearing Amending Chapter 180,
Section 5-8 of the City Code Related to Prohibition of Medical Marijuana
Treatment Center Dispensary Facilities within the City of Ocoee. (Second
Reading and Public Hearing Date scheduled for November 7, 2017, Regular Commission Meeting at
6:15 p.m. or soon thereafter. Advertised in the Orlando Sentinel on Friday, October 6, 2017.)
(City Planner Rumer)
In November of 2016, the voters of the State of Florida adopted an amendment to the State
Constitution to allow the broadened use of cannabis to treat medical conditions. In response to this
constitutional amendment, on January 3, 2017, the City adopted an ordinance implementing a
temporary moratorium until December 31, 2017. In June of 2017, the Florida Legislature adopted
Senate Bill 8-A in a Special Session, which established a regulatory process for medical cannabis
dispensaries. After the November 2016 Constitutional Amendment and before the Special Session
that passed Senate Bill 8-A, many jurisdictions passed a model ordinance allowing a limited number
of facilities based on population. The ordinance provided for regulations such as signage, location to
schools, and other opportunities to properly locate a facility if so desired. Upon passing Senate Bill
8-A,the Legislature removed any ability to provide regulations on facilities. Senate Bill 8-A, which
establishes a regulatory process for medical marijuana dispensaries,provides local governments two
options for regulating uses.
The City's two alternatives are as follows:
1. The City may ban medical marijuana treatment dispensaries outright by ordinance.
2. The City may allow medical marijuana treatment dispensaries, however, location criteria must
follow those for pharmacies as defined by Chapter 465 F.S. and no limit may be placed on the
number of dispensaries allowed within the City.
Staff recommends the Honorable Mayor and City Commission approve an ordinance amending the
City of Ocoee Land Development Code Chapter 180, Section 5-8, prohibiting medical marijuana
treatment center dispensing facilities.
H. SECOND READING OF ORDINANCE - PUBLIC HEARING -None
I. REGULAR AGENDA- None
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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