Item #10 Approval of Renewal of Encryption Memorandum of Understanding (MOU) for Orange County Government 2017 V
ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: November 7, 2017
Item #
Reviewed By:
Contact Name: Stephen McCoskerJ Department Director: Charts F., •
Contact Number: 407-905-3160 ext. 3055 City Manager: Robert Fra'�//
Subject: Renewal of Encryption Memorandum of Understanding (MOU) for Orange County Government 2017
Background Summary:
Orange County's and local municipalities' public safety agencies share a common radio system. Certain
communications and information shared on this radio system contains confidential and emergency information
not subject to public disclosure. It is necessary to ensure the confidentiality and security of radio transmissions
made by public safety agencies. The MOU for the Orange County Intergovernmental Radio System Encryption
Key establishes the policy ensuring the confidentiality and security of the radio system.
Issue:
Should the Honorable Mayor and Board of City Commissioners authorize the signing of the Orange County
Intergovernmental Radio System Encryption Key MOU 2017?
Recommendations
It is respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the
signing of the Orange County Intergovernmental Radio System Encryption Key MOU 2017.
Attachments:
Orange County Intergovernmental Radio System Encryption Key MOU 2017
Financial Impact:
There is no financial impact in entering this MOU.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney x N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
Sheriff Jerry L. Demings
TELEPHONE: 407.254 7000 P.O. BOX 1440, ORLANDO, FLORIDA 32802-1440 •: WWWOCSO.COM
August 29, 2017
Chief Charles J. Brown
Ocoee Police Department
646 Ocoee Commerce Parkway
Ocoee, FL 34761
Re: Encryption MOU for OC Government 2017
To All:
I am writing to you all to request that you sign the enclosed agreement between your various
entities and the Orange County Sheriff's Office. This MOU will be for the use of the
Encryption Key for the Sheriff's Communication System. We have made a few changes
which we consider to be minor in nature, most specifically the requirement that the
confidentiality of the key be properly maintained and not released to any other person or
entity.
This same agreement has already been entered into between the Sheriff and the Orange
County Board of Commissioners. I am including a copy of that agreement and Agenda Item
for you records.
If you have any questions or concerns, please feel free to contact me at the address provided
below.
Thanks for your help.
'Cf146-4-4) 611-
Dorothy K. Burk
Senior Assistant General Counsel
DKB/km
Enclosures
i. The First Law Enforcement Agency
tiin Orange County to Receive Both
.r� International and State Accreditation
MEMORANDUM OF UNDERSTANDING
Orange County Intergovernmental Radio System Encryption Key
THIS AGREEMENT, made this day of AUG 0 1 2011 , 2017, by and between
the Orange County Sheriffs Office, hereinafter referred to as the "Sheriff;" the City of Apopka,
hereinafter referred to as "Apopka;" the City of Belle Isle, hereinafter referred to as "Belle Isle;" the
Town of Eatonville, hereinafter referred to as "Eatonville;"the City of Edgewood, hereinafter referred to
"Edgewood;" the City of Maitland, hereinafter referred to as "Maitland;" the Town of Oakland,
hereinafter referred to as "Oakland;" the City of Ocoee, hereinafter referred to as "Ocoee;" the City of
Orlando, hereinafter referred to as "Orlando;" the University of Central Florida, hereinafter referred to
as "UCF;" the Town of Windermere, hereinafter referred to as "Windermere;" the City of Winter
Garden, hereinafter referred to as "Winter Garden;" the City of Winter Park, hereinafter referred to as
"Winter Park;" Orange County Government, hereinafter referred to as "Orange County;" and Orange
County School Police, hereinafter referred to as "School Police" agree as follows:
WHEREAS; the parties to this agreement are all governmental public safety agencies who share
common public safety radio systems, and
WHEREAS; certain communications and information transmitted over said radios contain confidential
and emergency information not subject to public disclosure, and
WHEREAS; the parties believe that it is necessary to ensure the confidentiality and security of radio
transmissions made by their public safety agencies.
NOW THEREFORE; the parties agree to the establishment of parameters for use of a common
encryption key for all public safety radios operating on the Orange County Intergovernmental Radio
System.
1. Term AUG 0 1 2017
The term of this agreement shall commence on the day of , 2017 and shall
be automatically renewable on a year-to-year basis.
2. Termination
Parties may withdraw from this agreement upon sixty (60) days prior written notice to all other
participants. The parties individually agree that in the event that they withdraw from this agreement,
any encryption information previously provided to them including the encryption key will remain
confidential.
3. Policy
The user agencies operating on the Orange County Intergovernmental Radio System hereinafter referred
to as the"Radio System" will:
1. Agree to utilize the same encryption key for all public safety radios.
2. Agree to keep the encryption key in a secure location and to take every precaution to keep
the key secret.
3. Immediately notify the Orange County Sheriff's Office in the event they have reason to
believe that the confidentiality of the encryption key has been compromised.
4. Agree not to change the encryption key used for the Radio System without coordinating that
change with all of the other signatories of this Agreement.
5. Agree not to program the encryption key into any non-public safety radio.
6. Agree not to release the encryption key to any other user or entity not listed as a signatory to
this agreement without the express prior written consent of all of the signatories.
7. Not provide encrypted radios for use by non-public safety personnel.
8. Agree to periodically change the encryption key for the Radio System in concert with the
other signatories.
9. Agree not to release the encryption key to any agency outside Orange County, Florida, unless
law enforcement agencies require access for mutual aid. (Examples: Task Force, MBI, etc.)
4. Amendments
This Agreement shall not be amended except in writing and executed by the parties.
A /,
, ,
erry L. Demi Ss /(v-e.c t�
as Sheriff of Orange County, Florida 4't/de ,,. ,
Date: 7f/402—
FOR USE AND RELIANCE ONLY BY THE
SHERIFF OF ORANGE COUNTY, FLORIDA.
APPROVED AS TO FORM AND LEGALITY
THISr,?0 DAY OF , 2017.
04Q-at a-c/7
General Co el �J
ORANGE COUNTY GOVERNMENT
,if . /ke,,,,,____—.
Ra ael Mena
Chief Information Officer
Information Systems & Services
APPROVED:
ORANGE COUNTY, FLORIDA
~
ATTEST: Ia-.t
1.7 / a ,A
Ter a Jacobs
- '`f Orange County Mayor
A
'ZIK1 11110* _. APPROVEDBY THE BOARD OFCOUNTY41
x . COMMISSIONERSFORONGECOTY,rail*
vFLORIDA AT A MEE ING HELD ON
%,63, l .:,, `'"_ AUG 0 1 2017
C! 1 F
)0' '° UNDER AGENDA NO. .
FOR USE AND RELIANCE ONLY
BY ORANGE COUNTY,
FLORIDA. APPROVED AS TO
FORM AND LEGALITY THIS
DAY OF , 2017.
County Attorney
OCOEE POLICE DEPARTMENT
Charles J. Brown
Chief of Police
Date:
APPROVED:
CITY OF OCOEE, FLORIDA
ATTEST:
City Clerk Rusty Johnson
Mayor
APPROVED BY THE CITY
COMMISSION OF THE CITY
OF OCOEE, FLORIDA, AT A
MEETING HELD ON
UNDER AGENDA NO. .
FOR USE AND RELIANCE ONLY
BY THE CITY OF OCOEE,
FLORIDA. APPROVED AS TO
FORM AND LEGALITY THIS
DAY OF 201_.
City Attorney
EInteroffice Memorandum
JNTY
WENT
R I I) .1
July 20, 2017
TO: Mayor Teresa Jacobs
-AND-
Board of County Commissioners
FROM: Rafael Mena, Chief Information Officer
Information Systems & Services Division
THRU: Rich Steiner, Enterprise IT Supervisor, Radio Services
Information Systems & Services Division
SUBJECT: Approval of Memorandum of Understanding Orange County
Intergovernmental Radio System Encryption Key
This Memorandum of Understanding (MOU) is structured as a unilateral agreement
allowing Orange County public safety agencies access to the Orange County
Intergovernmental Radio System. There will be no cost to Orange County since there
is no additional equipment involved with this agreement. The MOU will establish
parameters for use of a common encryption key for the public safety radios operating
on the system.
ACTION REQUESTED: Approval of Memorandum of Understanding
Orange County Intergovernmental Radio System
Encryption Key by and between the Orange County
Sheriffs Office, the City of Apopka, the City of Belle
Isle, the Town of Eatonville, the City of Edgewood,
the City of Maitland, the Town of Oakland, the City
of Ocoee, the City of Orlando, the University of
Central Florida, the Town of Windermere, the City
of Winter Garden, the City of Winter Park, Orange
County Government, and Orange County School
Police for public safety radios operating on the
Orange County Intergovernmental Radio System at
no cost to Orange County.
RM/RS/ri
c: Eric Gassman, Chief Accountability Officer, Office of Accountability
/V\
yam' ORANGE COUNTY SHERIFF'S OFFICE
'A DOCUMENT ROUTING SLIP
Date: September 6, 2017
To: Chief Charles J. Brown
Via:
From: Dorothy Burk
Division/Section: Legal Services
❑ For Your Information—No Action Required
❑ Prepare Memo For Signature ❑ Answer Required
n Read & Send to: E Answer Direct to Writer
❑ For Signature n File
® Other Action(See below)
Remarks: Chief Brown, please return a copy of the fully executed MOU to:
Orange County Sheriff's Office
Attn: Legal Services
2500 West Colonial Drive
Orlando, FL 32804
Please contact Katie Miller, Legal Services Coordinator at 407-254-7170 if you have any
questions.
10-1169 (9/05)