Item #12 Approval of Change Order No. 1 - Lake Olympia Reclaim Distribution Project Bid #16-03 ocoee
florid a
AGENDA ITEM COVER SHEET
Meeting Date: November 7, 2017
Item # / /
Reviewed By: //
Contact Name: Charles K. Smith, P.E Department Director: Charles . p� :. /
Contact Number: 407-905-3159 City Manager: Robert Fran 4 J
Subject: Approval of Change Order#1 Lake Olympia Reclaim Distribution Pr•ject B#16-03
Background Summary:
The Mayor and City Commission previously approved the Lake Olympia Neighborhoods Reclaimed
Water Retrofit Project on August 16, 2016 for the amount of$576,429.50. All items as bid by DBE
Utilities were not utilized to complete the project. Existing Utilities did not have any conflict with the
new reclaim lines between the sidewalks and curbs; as a result; cost savings were attained in the
items bid to remove/replace concrete driveways and sidewalks.
Issue:
Should the Mayor and City Commission approve Change Order#1 (Final) for the Lake Olympia
Reclaim Distribution project for the reduction of the contract price to $485,851.15 resulting in an
overall cost savings to the City in the amount of$90,578.35.
Recommendations:
Motion for City Commission to accept and authorize the Mayor to execute Change Order #1 (Final)
with DBE Utility Services changing the final contract price to $485,851.15.
Attachments:
Change Order#1
Final Summary of Values
Financial Impact:
The total budgeted for the Lake Olympia Neighborhood Reclaim Project Bid #16-03 was $576,429.50.
The project has a final completion date of June 30, 2017 and a Net Decrease of $90,578.35 in cost
savings to the City resulting in overall contract price adjustment to $485,851.15.
Type of Item: (please mark with an "x)
Public Hearing F�of Clerk's Dept Use:
Ordinance First Reading /v Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
�j Commission Approval
/. Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept. Ni
Reviewed by 0 Ni
City of Ocoee • 150 North Lakeshore Drive • Ocoee, Florida 34761
phone: (407) 905-3100 • fax: (407) 905-3167 •www.ocoee.org
ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
Lake Olympia Neighborhood Reclaim
Bid#16-03
CHANGE ORDER NO._1_
DATE:November 7, 2017 PURCHASE ORDER: 1424283
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $576,429.50
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $0.00
Net Increase(Decrease)Resulting from this CHANGE ORDER $-90,578.35
The current CONTRACT PRICE including this CHANGE ORDER $485,851.15
Original CONTRACT COMPLETION DATE: June 30,2017
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS June 30, 2017
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER June 30,2017
Lake Olympia Neighborhood Reclaim
Bid#16-03
CHANGES ORDERED:
I. REQUIRED CHANGES
Reduction in overall contract price by $-90,578.35 changing the overall contract price from
$576,429.50 down to $485,851.15.
II. JUSTIFICATION
Summary of Values shows cost savings for items that were not needed to complete the project
resulting in overall cost savings to the City.
III. NARRATIVE OF NEGOTIATIONS
N/A
IV. PAYMENT
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
Lake Olympia Neighborhood Reclaim
Bid#16-03
RECOMMENDED BY: ACCEPTED BY: l -
CITY OF OCOEE, FLORIDA [contractor name ! 0/ ' 'ck/J
By: � By:
Signature Siture
Date: - 2- 1 7 Date: TiiF/l7
Title: (A-I-,'i,'#;e�- �'„rP ec Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
Rusty Johnson, Mayor
Attest:
Melanie Sibbitt, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS _ DAY OF , 20_UNDER
,20_ AGENDA ITEM NO.
By:
City Attorney
Lake Olympia Neighborhood Reclaim
Bid#16-03
A A W 4t W lY W W W W W W N N N N N N N N . N N Z
O 0 W V 0 N A W N 1+ 0 t0 W V 0 N A W N O t0 00 J 0 N A W N0 — —0 — W V 0 N A W N F+ O
A
N N N a a a a a N N 0 c, D D o n N a co A Ol W co Ol al cocoW n n n N n G' 3
0 0 0 In m m m m -' o o o d m m - m _ - _ _ _ _ _ _ _ . c c c c o ? o c o m _ m
E a n 3 3 3 33 WJ w c c 3 w 2 w 01 w m x x x x J N , _ o
0 0 0 0 o m ,0v c J J o m o o rn 0l W 00 o N N' N. N m5' 55, Q c_,
0 0 0 < < < < m y y �, �, oa oa °-' F m o=m m m a _ _ _ = s T '° `° '< ; alit
= -
a a a m m w w - J J w x x x x = J- J-- - `.3 w
6 a a j a . . = O, O O A N N d a A m A 00 j j j j S L L '�. O J O O
mm .J a a n Ja a •m •m m m v v m i N o a m m m F, P v v o ry a a a 5a-oo v v ' J ^ o n
a 3H3° ,y N N N N - - - ''Y J J J J 0i N N O O
..N. J .73'v v Z Z m m m ro o a m a a •m m m ry a a E. a m m m .J. o -
N w d. N N N IU (0 N R` rn F A A A W<N N N N N N N n N A Ot 00 00 00 00 d ' OS
O H 3 0 0 0 5 O yt 0) 0 a 5 3 T. c0, O O O O a a a s n
a ^ O n g O J S . a A ,. N •F d N 0 - N n
Er
S-'-" 5'
`- 3_ -I io 'm o w A.w 0 3 °' n oai , -0 . .a s _a
c v m m < 3 3 ws
' a - -9 v d n
3 3 3
T, n m m m
c F F ? ' x a 3 m m o,o O. 0 0 0
# _x- cn a d 3 3 300
'.0- o p on w m 3 3 3 d » » ^. > E, o
a m m x- o m °° m m 0.
N
c 2
0) N ^ D a s . O C'
N Ol D 3 a:-^-. n
J _
FW
S <
5: F,-
e,
'.2. <
N
n -
0 3 T
(01)1 N N N N c O (n 0)•
a c2 a r r a a a r r r r r r r m
> w w 0 (0 o ' 0 >c c c c c c c c
`7-0' m m a 'm 'm m 3 3 3333335 c o 3 n
w n n n n n n n n a d a w d u d a V V 'O U a V 7 'i 3
N N N S S S S S S S S S S S S S S S N N N N N N N N N 0
(D RR
N N N N C c c c C
—
a a a ,1D. n o. f D (D 3 3 3 3 3 3 3 3 3Lo ~
Zg. D.)N -, (D
c o0 c
N 1 N 3 l Hl -
N N N Y Y N N N N ii O. -i
NNNN UNNNNNNNa.
N N N .1C N W 90 A 00 .0 0 0
f 4/1 N N N N A Ol A J In(S)J A H N m J 1+ A Ol A Of n VI N an N In to 00001 N o = -n 33 -
N 0 w O N to of N O O O O INp+ 0 0 0 0 0 0 p Op 0 0 0 0 0 0 0 0 Npp ppN ppV p Vp O O O O O O O O O N
O O O O O O O O O O O O O O O O O O O O O O S O S S S S O O O O 0 O
888 p1 (D "G
3 tn
.0 d O N CD
w0 N 01 ~O W F+ A 1� W Ol O , OJl O W 1.+ W N 01 ~O W 1. A 1+ W W 1-. N V N ,- 1-+ 1+ - 1-+ 1� � 1-+1 - N O N O
m W N W 7.: 02 c
N g
A O
J
oIZ
n
Li s
o 01 01
0
m A
rD o w
m
O A W J
Ol
A W J A N
r N J w W W A
d m 0 0 0 0 01 J DJ O r O O r N A N Ol coW m .+ A r w w 1+ A O N O 1+ I' 1+ 1+ r r
In 1+
p
0 W Z
w
A n
c a,' z
d
am
J
A W >1
iii ,..'
cnJ N
NW W Ol N A I-- O O O 1--, W O W 0 0 0 0 0 0 N N 0 0 0 0 0 0 0
Z J
O 0'
W n
to O
o
w N N N H N t%M1 IN+ Y N Y Y n
•W N. :N N N N N N N 00 Vt Y N N N Y" N N{A VI. S
N(n Y 001 l00 0 Ol V c.0
0 0 0 0 0 N N N O .0.
1-.
O N O O N N N N 00 N NA W 0 O VI N N N N N o
AW M N O N N O O O O O O O O O W O O O O O O O O O O O O W 1 W 1+O O 0 0 0 0 0 0 0 00
pp A 0 0 0 0 0 0 0 0 0 0 0 0 iv 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O
W O O O O O O O O O O O O O O O N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . . . . . . .
N \O_
N N O O
N to N V1 N N 1+ N N N -
N to V 1 1+N N N W N N N N N N N N N N W 1+ O N N 1+ 1+ N)O N N 9 N
1-',!...!,
W N Ol Ot NS O pppp Np,N p1-+ W 01 Ol N 1+N A A N W PD A N W N ID N t0 0 A Co -• 0
S W T O O O O N O 0 0 0 1N, O O A O O O O O O O O O O O O A V IW+ WO 0 0 0 0 0 0 0 0 0 0 J
O O O 8 O O O 8 8 O O O O 8 8 V.1-8 0 0 0 0 0 0 0 8-8 8-8 0 0 0 0 0 S 0 0 0 0 0 0 0