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Item #14 Approval of Changes in Funding to the Downtown and West Sanitary Sewer Transmission Project ocoee florida AGENDA ITEM COVER SHEET Meeting Date: November 7, 2017 Item # l �7 Reviewed By: I Contact Name: Charles K. Smith, P.E Department Director: Charle, Contact Number: 407-905-3159 City Manager: Robert Fra Subject: Approval of Changes in Funding to the Downtown & West Sanitary Sewer Transmission Project Background Summary: The forcemain project, West Sanitary Sewer Project, was initiated with the preferred routing utilizing Bluford Road from Silver Star Road to Columbus St. The forcemain project would result in significant disruption and inconvenience to the area; and would be followed by the Bluford Rd (Downtown) street scape project. To improve efficiencies, reducing cost and disruption, the two projects were combined. The combined projects also include the installation of gravity sewer lines in the downtown area, which will be funded using bond proceeds. In November 2016, the City issued the Water and Sewer System Revenue and Refunding Revenue Bonds (Series 2016) for the project funding. As the Bluford Street Scape Project further evolved, the replacement of existing potable water lines and the addition of reclaimed water mains was determined to be needed to support the City's new downtown efforts. To implement the downtown gravity sewer, a utility easement is required across the north fifteen feet of the property located at 2 N Bluford Ave. The City Commission on May 16, 2017 approved this parcel for purchase. A second parcel, 128 N. Bluford Ave, is also needed to accommodate a new lift station for the downtown area. The impact to the Downtown and Bluford Street Scape Project which includes the water, reclaimed water, and land acquisitions is $1,504,156; however, due to anticipated project construction savings the net impact to the project is $679,573. To cover these unforeseen projected impact expenses, staff is recommending the Mayor and City Commission approve the use of$200,000 from this year's Annual Major Water Line Replacement and Upgrade Program's funding (401-533-10-6302) and $479,573 Water & Sewer Capital Project funds (408). The Annual Major Water Line Replacement and Upgrade Program Fiscal Year 2018's project was the Kimball & Malcom Area Watermain Upgrade Project Phase I, II & Ill and had a fund of$1,100,000 ($250K in fund 401, $600K in fund 407 and $250k in fund 408). This approval of this item would reduce available funding to approximately $650K with a Phase II & Ill of the project being delayed to Fiscal Year 2019. A depiction of the project limits and phasing is attached. Issue: Should the Mayor and City Commission approve reallocation of bond funding and the additional funds for the City's new downtown? Recommendations Motion for City Commission to authorize the City Manager to reallocate the Water and Sewer System Revenue and Refunding Revenue Bonds, Series 2016 project levels and increase project funding as discussed in Financial Impact below. Attachments: Legend Sheet (L1) of"Kimball & Malcom Area Watermain Upgrade Project" Financial Impact: To manage and provide the needed financial resources for the downtown and west sanitary sewer project, the following actions are needed: 1. Reduce bond resources for Downtown & West Sanitary Sewer Transmission Project North of Silver Star Phase (17101): Reduce project funding by $575,000 from $3,635,000 to $3,060,000 due to the project's coming in under budget. 2. Reduce bond resources for Downtown & West Sanitary Sewer Transmission South of Silver Star Phase (17102): Reduce project funding by $632,102 from $2,350,000 to $1,717,898 to be used in the Oakland-Downtown Gravity Main Project. 3. Increase bond resources for Oakland-Downtown Gravity Main and Lift Station Installation Project (17103); Increase project funding by $1,207,102 from $750,000 to $1,957,102 to cover construction and land/easement costs using reduced bond resources per Items No. 1 and 2. 4. Increase Project Resources for Downtown & West Sanitary Sewer Transmission South of Silver Star Phase (17102): Increase project funding by $679,573,000 from $1,717,898 to $2,397,471 using $200,000 from 401-533-10-6302 (Annual Major Water Line Replacement and Upgrade Program and $479,573 from Fund 408 (Water & Sewer Capital Project: Projects No: 24901- Downtown Sewer Project, Project No: 24901A-Downtown Water and 26004 Annual Major Water Line Replacement and Upgrade Program.) Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. C-05 N/A Reviewed by 0 N/A 2 W ZNa Wz mU U d N . z z o 3 ___... \ \ Iti 0 icj ielsko 491 3 3 e \ / \ O 3\ , 1- - *,,.., ,„ ,Q\L`, a 'V\ Cip aAamg m \A Cf" \ ei0Ilas sna \ e \.„-‘, -- � \ W s . m . \ e e .i.,\ (,:, \... ..,-.5 \\\\ \e,. o (1) . < -0 ..,,,, e E ::7-) al /****--"/ BE J — (0 N \ .fl (0 Y Z W cn y ap N a ci � C N (6 lU N m -'n3- 0 a a a W ~ O, a Z a W MW Mo It s d a U W , o . W -12 0 _ W_ dd J o U D T C CD _� d iD U V c o ° ---7---.-.T a m x J m m A m G In• -1 > v 1J a a a 3 11 E Iii3 Y m -. &. ill.m - it d ? 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