Item #04 Commission Approval for Purchase of Caterpillar Excavator
AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
Meeting Date: January 16, 2007
Item # ReV~Wed By: ~\
Department Director: Cha~
City Manager: Robert Fra~_ ~
s
Subject: Commission Approval for Purchase of Caterpillar Excavator
Charles Smith
407 -905-3100 ext. 4000
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Background Summary:
The Utilities Department's approved fiscal year budget included the capital purchase of a small trackhoe
excavator. The trackhoe has an increased load capacity, longer reach, and the ability to dig deeper and faster
while working in tight and unstable confines. The obtained trackhoe will increase Utilities construction crews'
capabilities such as the construction of water main with ductile iron pipe up to pipe diameters of 10".
Staff is recommending the purchase of a Caterpillar 304c CR Mini Hydraulic Excavator with increased options of:
an extended boom, upgraded horse power (304c to 305c), air-conditioning, additional 12" and 24" trench buckets,
extended warranty, and lifting grapple with pins. The purchase is based on the City piggybacking Pinellas
County's contract and awarding the Caterpillar 304c mini trackhoe excavator to Ring Power Corporation & ITS
Division. The 304c base price is $44,994.86 with an additional option totaling $18,588.00 for a total amount of
$63,583.86.
Issue:
Should the City Commission authorize the City Manager to purchase the Caterpillar 304c with upgrades utilizing
the piggybacking of the Pinellas County bid and award to Ring Power Corporation & ITS Division?
Recommendations
Motion to authorize the City Manager to purchase the Caterpillar 304c CR Mini Hydraulic Excavator with upgrades
including horse power upgrade (change of model number to 305c) in the total amount of $63,583.86 utilizing
(piggybacking) Pinellas County's bid and award.
Attachments:
Pinellas County Award, Ring Power proposal, Caterpillar 304c CR Mini Hydraulic Excavator cut sheet.
Financial Impact:
In this fiscal year's budget, $87,000.00 was programmed for the purchase of a trackhoe. The selection of this
trackhoe, including the option for $63,583.86 will leave $23,416.14 unexpended from the original budgeted
amount.
Type of Item: (please marl< with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerl<'s DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
~ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
.-4f(JtJ-
........--
N/A
N/A
N/A
304C. CR
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.....ExcavatorH<..
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Brooksvllle Daytona Beach Gainesville Jacksonville lake City
352-796-4978 386-947-3363 352-371-9983 904-737-7730 386-755-3997
Mulberry Ocala Orlando Palm Bay Perry
863-425-4951 352-732-2800 407-855-6195 321-952-3001 850-584-2800
Pompano Beach Sarasota Tallahassee Tampa Tarpon Springs
654-977-5010 941-753-7535 850-582-2121 813-871-3700 n7-938-1515
Quote Number: QTE000000211-C
Quote Date
Expiration Date
19DEC2006
19MAR2007
customer
Address
CITY OF OCOEE
150 N LAKESHORE DR
OCOEE FL 34761
ATTN: MARK PARGEON
1 - 304C CR MINI HYDRAULIC EXCAVATOR equipped as follows
304C CR MHEX MA3 CAB W/AC
ELECTRICAL
12 Volt Electrical System
Slow Blow Fuse
Fuse Box
Ignition Key Start I Stop Switch
50 Ampere Alternator
650 CCA Maintenance Free Battery
Warning Horn
OPERATOR ENVIRONMENT
Monitor:
Instrument panel and gauge
Warning information and
machine condition
Literature Holder
Cup Holder
Floor Mat
Hydraulic Neutral Lockout System
Travel Control Levers
Adjustable Wrist Rests
POWERTRAIN
MHI S4Q2 Diesel Engine:
Two Speed Travel:
Automatic shift and switch
Straight Line Travel
Automatic Swing Parking Brake
OTHER STANDARD EQUIPMENT
Auxiliary Hydraulic Valve (one)
Caterpillar Corporate "One Key" System
Boom with Offset Swing Post
Boom Lowering Device
Lockable Fuel Cap
Lockable Storage Area
Rear Reflector
Accwnulator
Towing Eye on Baseframe
Swivel Guard
ELECTRICAL
12 Volt Electrical System
Slow Blow Fuse
Fuse Box
Ignition Key Start I Stop Switch
2
Brooksvllle Daytona Beach Gainesville Jacksonville Lake City
352.796-4978 386-947-3383 352-371-9983 904-737-7730 386-755-3997
Mulberry Ocala Orlando Palm Bay Perry
863425-4951 352-732-2800 407-855-6195 321-952-3001 85Q.584-2800
Pompano Beach Sarasota TaUahassee Tampa Tarpon Springs
854-977-5010 941-753-7535 850-562-2121 813-671-3700 727-938-1515
50 Ampere Alternator
650 CCA Maintenance Free Battery
Warning Horn
OPERATOR ENVIRONMENT
Monitor:
Instrument panel and gauge
Warning information and
machine condition
Literature Holder
Cup Holder
Floor Mat
Hydraulic Neutral Lockout System
Travel Control Levers
Adjustable Wrist Rests
POWERTRAIN
MHI S4Q2 Diesel Engine:
Two Speed Travel:
Automatic shift and switch
Straight Line Travel
Automatic Swing Parking Brake
OTHER STANDARD EQUIPMENT
Auxiliary Hydraulic Valve (one)
Caterpillar Corporate "One Key" System
Boom with Offset Swing Post
Boom Lowering Device
Lockable Fuel Cap
Lockable Storage Area
Rear Reflector
Accumulator
Towing Eye on Baseframe
Swivel Guard
3
Brooksvllle Daytona Beach
352-798-4978 386-947-3363
Mulberry OCala
863-425-4951 352-732-2800
Pompano Beach Sarasota
654-977-5010 941-753-7535
Galnesvllle Jacksonville Lake City
352-371-9983 904-737-7730 386-755-3997
OrlandO Palm Bay Perry
407-855-6195 321-952-3001 850-584-2800
Tallahassee Tampa Tarpon Springs
65()'s82-2121 813-671-3700 727-938-1515
PIGGY BACK PINELLAS COUNTY BID NO. 056-265-B
PURCHASE ORDER 220798 DATE APRIL 20, 2006
IpURCHASE ORDER AMOUNT $44,994.861
**BID WAS CAB NO AIR AND NO BUCKET**
LOCAL COSTS
!Local Net Items 18,588.001
LONG STICK 760.00
UPGRADE 42 HP 305C CR 9,112.00
AIR CONDITIONING 2870.00
24" BUCKET 1023.00
24MO TOTAL 36MO POWER TRAIN WARRANTY 2270.00
12" BUCKET 792.00
MANUAL PIN GRABBER COUPLER 1503.00
(2) EXTRA SETS OF BUCKET PINS 258.00
Transaction Price
$63,582.86 ***
Thank you,
Allan Mayhugh
Cc: Ed pauley RPC
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Plnd,s CDlIIII)' Board of County CommissIoners
PurdlJlslag Department
400 South ft Harrison. SIxth Floor '
ClealWiller, Florida 33756
INVITATION TO BID
PlNELLAS COUNTY
BOARD OF COUNTY COMMISSIONERS
BID NO.: 056-0265.8 (JL)
- '..,-: ~
dili;JMIT
,q!PTO:
BIP TITLE: VEHICLES, MEDIUM & HEAVY DUTY
R~QUEST FOR APPROVED EQUALS: January 27, 2006 at 3:00 PM
REQUESTS MA Y BE FAXED TO 7271464.~631 A TTN: JpE LAURO
PRE.BID CONFERENCE: NOT APPLICABLE
DATElTIME: Tuesday, February J4. 2006
<1\
BID SUBMITTAL IS DUE: FEBRUARY'U-, 2006 3:00 PM AND MAY .
NOT BE WITHDRAWN FOR: 120 DAYS AFTER SUCH DATE AND TIME
www.plnellascounty.org
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&t.
Pinellas
lounty
JlUl\CHASING
CONTACT PERSON: JOSEPH LAURO, CPPO/CPPB
EMAIL ADDRESS:Jlaurc@co.plnallas.1I.u5
PHONE: 727-464-3311 FAX 727/464.3925
ISSUE DATE:
JANUARY 13. 2006
COMMISSIONERS
KENNETH T. WELCH - CHAIRMAN
RONNIE DUNCAN. VICE CHAIRMAN
CAJ.VIN D. HARRIS
SUSAN LATVAlA
JOHN MORRONI
I<AREN WILLIAMS SEEL
ROBERT B. STEWART
THE MISSION OF f>INELlAS CQUNTY
Pinellas County GoverMIent Is COIMIlIled 10 progreulva public
policy, 8llpll~Or public service. cOurteous publIc conlacl, ludldous
exerclas of 8ulho~ly and sound management of publiCI resources I
moellhs needs IlIld concerns 01 ~r c1l1zllns today and tomorrow.
SECTION A
Gi!NERAL CONDITIONS OF INVITATION TO BID
1. PREPARATION OF BID:
Bid will be prepared in accordance with the foHowlng:
(a) Our enclosed Bid Proposal Form Is to be used In submitting your bid.
(b) All lnformallon required by the Bid form shall be furnished. The bidder shall print or type his name and
manually sign the schedule and each contlnuallon sheet on which an entry is made.
(e) Unit prIces shaH be shown and where there Is an error In extension of prIce, the unit prlce shall govern.
(d) Alternate bids will not be consIdered unless authorIzed by the invitation to Bid.
(e) Propos@d delivery lime must be shown and shall include Sundays and holidays.
(f) Bidders Will not Include federsltaxes nor StaJeJ)f Florida sales, excIse, and use taxes In bid prices, as the
County Is exempt from payment of such taxes. An exemption certificate will be signed where applicable
upon request.
(g) Bidders shall thoroughly examine the drawings, speclficalions, schedule, Instructions and all other contract
documents.
(h) Bidders shall make all Invesllgatlons necessary 10 thoroughly inform themselves regarding plant and
facllllles for delivery of material and equipment as required by'the bid. condlllons. Pies of Ignorance by the
bidder of conditions that exlst or that may hereafter exIst 8S a resull of failure or omIssion on the part of the
bidder to make the necessary 8xamlnaUons and Investigations, or failure to fulfill In every detail the
requirements of the contract documents, will not be accepted as a basis for varyIng the requIrements of the
COL!nty or the compensation 10 Ihe vendor.
(I) Bidders are advised that all Counly Contracts ara subject to all legal requirements provIded for .In the
PurchasIng Ordlna~ce and/or Stale 81ld Federal Slalules.
2. DESCRIPTION OF SUPPLIES: .
(a) Any manufacturer's names, trade names, brand name, or calalog numbers used In speclflcatlons are for the
purpose of describing and establishing general quality levals. SUCH REFERENCES ARE NOT INTENDED
, -.J:Ilo.
5
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CCVPANY: RING POWER CORPORATION lollS DIVISlOIIIS
PO 90X 301.
TAMPA. fl.. 33830-3189
FAX: (813l<<J1-31 1.
TIM MAGUIRE (813)6)'1-3100
PIn.... County Pun:ballng Deportment
BOA1'lO OF COUNTY COMMISSIONERS
P1NElLAS COUNTY
400 S. Ft. Harrison Ave.
6th FIoof. Annex IkIndlng
Clearwater. FL 33756
PO Numbolt: Rev. Page
220798 0 1 of 1
THiS NUW,BER MUST APPEAR ON ALL
PACKAGES. SHIPPING 1t0iICES. I:-lVOICES
AND CORRESPONDENCE
SHIP TO:
F1Mt MonogomOftt
_ __.ol
9685 Ulmert<lft Raod
lMgo. R. 3<1771
BILL TO: _ MaIlagtm...ll'IQt M..IIll.....t
AM Manl$lement
9685 Ulmel'llMl ROld
Wgo. R. 33771
Standard Purchase Order
Robasln. Angda K
-'[fA"fE<j'FCii'i!5I!~~'DUe
2~5 29-SEP-C~
QlJANTITY UNIT ITEM NO.
1727)1582-3002
REQUISITION NO.
2l.517
OESCflIPTlOl'i
RWJES':~ -,-,--,
Re~rson. ADaela K
UNIT PRICE AM01JNT ACCOUl<T CHARGES
l:em9
!lid 056-265-8 lJLl
acc AwMd6d 4118.'06
R.pIaeenont lor Assat 7S1llO
F1use retU'YT confiflr.OJUon of OfWas per mtnJction,
DOLL
'ZERO TAIL SWING IIJN1 exACAVATOR. TRACK TY?!;
44,994,8800
<\4,9S4"U 080215643000:41122000
Post.lt' Fax Note 7671 001. ~'"'' l~." ...
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PAYMENT TERMS
NET3Cl
F liTi
FEGHT INCLUDED
727/464-3311
TOTAL
44.994.86
SflIP VIA B
BUT WAY DESTINATION
P .A./PHONE
CONTRACT NO. t.luro. JOApII
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SALES TAX EXEMPT NO. a5-80 1 32870S0C-7
CONTRACT FilE COpy '- -
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