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Item #05 Award of RFQ#0702 AGENDA ITEM COVER SHEET Meeting Date: January 16, 2007 Item # 5 Contact Name: Contact Number: Joyce Tolbert 1516 Reviewed By: Department Director: City Manager: c:z:iii) ~'r.:.~ f&t Subject: Award of RFQ #0702 Financial and Accounting Services for Utilities Revenue and Expenditure Sufficiency Study Background Summary: The selected firm will assist the City of Ocoee in reviewing the City's Utilities Department current and future revenues and expenditures for sufficiency. A key task of the Firm's work shall be the development of a financial model capable of being revised based on ongoing expenditures and revenues by City staff and annually updated by the Firm. Issue: Award of RFO #0702 to provide a Utilities Revenue and Expenditure Sufficiency Study to the top-ranked firm recommended by the Selection Committee. Recommendations Staff recommends that the City Commission award the Contract for RFO #0702 to Public Resources Management Group, Inc., and authorize Staff to proceed with contract negotiations with PRMG, and authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents. If contract negotiations are unsuccessful with the top-ranked firm, staff shall terminate negotiations and initiate negotiations with the second-ranked firm, and so on, until an agreement is reached. Attachments: 1. RFO #0702 2. PRMG Letter of Interest 3. Burton Letter of Interest 4. Muni Financial Letter of Interest 5. Raftelis Letter of Interest 6. RFO Checklist 7. RFO Evaluation Totals Financial Impact: The budget includes $50,000.00 for this study. Type of Item: (please mark with an "x') Public Hearing Ordinance First Reading For Clerk's Deot Use: _____ Consent Agenda Ordinance Second Reading Resolution X Commission Approval Discussion & Direction Public Hearing Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney ~ Reviewed by Finance Dept. 'f-.(t.1vL &ttl.<J..f).yv*-, '. Reviewed by ( ) N/A N/A N/A 2 City Manager Robert Frank Commissioners Gary Hood, District I Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 tylavor S. Scott Vandergrift ST AFF REPORT DATE: The Honorable Mayor and City Commissioners Joyce Tolbert, Purchasing Agenc;}l- January 8, 2007 TO: FROM: RE: A ward of RFQ #0702 Financial and Accounting Services for Utilities Revenue and Expenditure Sufficiency Study ISSUE Award of RFQ #0702 to provide a Utilities Revenue and Expenditure Sufficiency Study to the top-ranked firm recommended by the Selection Committee. BACKGROUND/DISCUSSION In compliance with the policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified Professional Financial or Accounting Firm to assist the City of Ocoee in reviewing the City's Utilities Department current and future revenues and expenditures for sufficiency. A key task of the Firm's work shall be the development of a financial model capable of being revised based on ongoing expenditures and revenues by City staff and annually updated by the Firm. The Finance Department reviewed the qualifIcation packages and all were considered responsive. Complete copies are available in the Finance Department for your review. The qualification packages were evaluated by the RFQ Selection Committee, which consisted of four (4) members: Charles Smith, Utilities Director; Jamie Croteau, Assistant City Manager; Wanda Horton, Finance Director; and David Wheeler, City Engineer. The public RFQ Selection Committee meeting was held on December 5,2006 to evaluate the four (4) responses. The Selection Committee evaluated and ranked the firms from 0-400 points on specific evaluation criteria. The Selection Committee recommends contracting with the top-ranked firm. The Respondents and their rankings are as follows: 1. Public Resources Management Group, Inc. (PRMG) 2. Burton & Associates 3. Muni Financial 4. Raftelis Financial Consultants, Inc. 341 Points 335 Points 288 Points 274 Points RFQ #0702 FINANCIAL AND ACCOUNTING SERVICES FOR UTILITIES REVENUE AND EXPENDITURE SUFFICIENCY STUDY EVALUATION FORM SELECTION COMMITTEE MEETING 12/05/2006 COMBINED TOTALS....FOR FINANCE DEPT USE ONLY COMBINED TOTALS Public Resources Management Group Raftelis Financial Evaluation Criteria Burton & Associates Muni Financial (PRMG) Consultants Firm/Team's Project Members' Experience (0-60 points) 58 49 58 45 Irm eam s Past Experience on Similar Projects including Financial Modeling (0-200 points) 179 142 179 147 Project Approach (0-80 points) 67 60 66 60 Ability to Meet Time & Budget Requirements (0-40 points) 19 19 18 17 Ice ocalon (0-20 points) 12 18 20 5 COMBINED TOTAL ALL EVALUATORS (0-400 points) 335 288 341 274 2 RFQ #0702 FINANCIAL AND ACCOUNTING SERVICES FOR UTILITIES REVENUE AND EXPENDITURE SUFFICIENCY STUDY CHECKLIST 11/07/20062:00 pm Submission Requirements .. corporationlBUS;iness Verification 1 Burton & Associates yes no active 2 Muni Financial yes yes active Public Resources Management 3 Group, Inc. (PRMG) yes yes active Raftelis Financial Consultants, 4 Inc. yes yes active Listed Alphabetically I I I I I I I I I I I I I I I I I I I m Public Resources Management Group, Inc. ~ Utility, Rate, Financial and Management Consultants November 7,2006 Ms. Joyce Tolbert Purchasing Agent City of Ocoee 150 North Lakeshore Drive Ocoee, FL 34761-2258 Subject: RFQ #0702 - Financial and Accounting Services for Utilities Revenue and Expenditure Sufficiency Study Dear Ms Tolbert: Public Resources Management Group, Inc. (PRMG) is pleased to respond to the City of Ocoee's (the "City") request for Qualifications (RFQ) relating to financial and accounting services for utilities revenue and expenditure sufficiency study. PRMG requests that the City consider our proposal and qualifications to provide such utility rate consulting services. Our proposal is based upon our understanding of the utility system's financial and rate consulting service needs as set forth in the City's RFQ. PRMG offers highly specialized capabilities, skills and experience necessary to successfully deliver the financial, rate, and management consulting services required by the City. A brief summary of our capabilities follows: Based on our review of the City's request for proposals, it is our understanding that the major services required by the City include: i) a revenue sufficiency analysis for the City's water, wastewater, and reclaimed water rates; ii) assistance with the development of a financing plan to fund the capital projects that have been identified by the City; iii) development of a rate and financial model to support the revenue sufficiency analysis and allow for the evaluation of alternative operating and capital expenditure scenarios to assist in financial planning and decision making; and iv) annual updates of the financial model. We believe that the consulting team we offer to the City has the highly specialized capabilities, skills and experience required to successfully deliver the services required by the City. The qualifications that PRMG offer are as follows: . PRMG has extensive experience in revenue sufficiency, cost allocation and pricing studies for publicly owned water and wastewater utility systems throughout the State of Florida. Our experience will result in solutions that will enhance the City's credibility with ratepayers, regulators and members of the financial community. PRMG has a track record of providing our clients with rate and fee structures that can be effectively implemented and administered with results that: i) are politically acceptable; ii) are equitable and defensible; iii) promote financial stability; iv) provide adequate capital for renewal and replacement of utility assets and expansion of facilities; and v) encourage the conservation of water resources. P:\2006-12\Letter.doc 341 NORTH MAITLAND AVENUE. SUITE 300 . MAITLAND, FL 32751 TELEPHONE (407) 628-2600 . FAX (407) 628-2610 I I I I I I I I , I , I I I I I I I I Ms. Joyce Tolbert City of Ocoee November 7, 2006 Page 2 . We have provided similar rate and financial consulting services for numerous utilities in Florida, including the Cities of Fort Pierce, Haines City, Winter Park, West Palm Beach, Miramar, Marianna, Lake Worth, Lake Mary, Panama City Beach, Winter Garden, Winter Springs, Leesburg, Largo, Mount Dora, Oldsmar, Ocala, Oviedo, Plant City, Stuart, St. Cloud, St. Pete Beach, Sanford, West Melbourne, Titusville and Tequesta; member owned systems such as Bonita Springs Utilities, Inc., the Greater Pine Island Water Association, Destin Water Users, Inc., South Walton Utilities Corporation, Regional Utilities of Walton County and the Counties of Volusia, Bay, Charlotte, Citrus, Collier, Hernando, Lee, Sarasota, Hillsborough, Martin, and Seminole. . Members of PRMG staff have been involved in the preparation of project feasibility studies involving the issuance of over $2 billion in utility revenue bonds for utilities located throughout the State of Florida. Our project team members have also prepared capital finance plans for State Revolving Loan applications and participated in presentations before bond rating agencies to help ensure that our client's receive the most favorable credit rating possible. . PRMG has experience in assisting utility systems with financial issues related to system expansion such as water and sewer connection fees, guaranteed revenue charges, service availability charges, capacity reservation fees, and line extension charges, all of which are designed to help fund the cost of facilities required to serve to new users. PRMG has also assisted in the preparation of developer agreements and utility connection policies. PRMG has provided assistance with these issues for clients, such as the Fort Pierce Utilities Authority, Charlotte County, Hillsborough County, Martin County, and the Cities of West Palm Beach, Haines City, Miramar, and Tequesta. . PRMG has extensive experience in utility acquisitions and valuations and have performed these services for clients such as the City of Palm Coast, the Florida Keys Aqueduct Authority, Martin County, Lee County, Charlotte County, Volusia County, and the Florida Governmental Utility Authority. I affirm our commitment to assist the City in successfully achieving its important goals and objectives. We look forward to the opportunity of working with the City of Ocoee. Thank you for allowing us to submit our proposal for your consideration. Very truly yours, Public Resources Management Group, Inc. ~~ He~homas Vice President P:\2006-12\Letter.doc I I I I I I I I I ~ ~ ~ COMPANY INFORMATION/SIGNATURE SHEET RFQ #0702 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERST AND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. Public Resources Manaqement Group, 407-628-2600 COMPANY NAME Inc. TELEPHONE (INCLUDE AREA CODE) 407-628-2610 FAX (INCLUDE AREA CODE) prmq@prmqinc.com E-MAIL ADDRESS IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: Henry L. Thomas NAMErrITLE (PLEASE PRINT) 341GN.Maitland,Ave.,Ste.30D STREET ADDRESS Maitland, FL 32751 CITY ST A IE ZIP FEDERAL ID# 59-3235769 _Individual ~ Corporation _Partnership _Other (SpecifY) Sworn to and subscribed before me this C;; ~ day of.J1 ,t;~, 20 tJ t.. Personally Known x or Produced Identification Notary Public - State of F lor i d a County of Orange ~~'Y~'~ (Type ofIdentification) Printed, typed or stamped . Commissioned name of Notary Public NOTARY PUBUC.STATE OF FLORiDA .:-.\ Jeanne E. Vogt \ }Co~sion #DD579899 ..,'....',.' Explres: JULY 31,2010 BONDED TIlRU ATLANTiC BO~DlNG CO., INC. RFQ #0702-UT Revenue Exp Study 12 ~ llfl~l1~A~ ~ s-l~lil~~e November 6, 2006 Joyce Tolbert, Purchasing Agent, and Members of the Selection Committee City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Dear Ms. Tolbert and Members of the Selection Committee: Burton & Associates is pleased to present the City of Ocoee with our Qualifications to Provide Financial and Accounting Services for a Utilities Revenue & Expenditure Sufficiency Study, as defmed in your RFQ # 0702. Burton & Associates specializes in water resources economics for local governments in Florida. The fmancial and rate structure components and overall fiscal management of water, wastewater, stormwater and reclaimed water utilities is the primary focus of our practice. As such, we bring to this project extensive experience in water, wastewater and reclaimed water revenue sufficiency and rate program development and rate design, cost allocation analyses, system and property valuation and service charge analysis and development. Revenue Sufficiencv and Cost of Service Analvsis - Our approach to providing comprehensive water, wastewater fmancial consultation services is to use F AMS, our automated financial model discussed herein, to explore numerous financial plan, rate structure and cost allocation scenarios to develop a logical and defensible fmancial management plan and rate structure, in the context of predicted customer impact, market reality, public acceptability and political reality. A unique aspect of our approach is that we do this in interactive workshops with City staff, with our computer models up-and-running. Our development and use of our automated, interactive process allows very cost effective integration of City staff into the fiscal planning process of a utility while reducing substantially the man hours and calendar time which would otherwise be necessary. Most importantly, this process gives you a clear vision through graphical representations, as to the implications of alternative scenarios upon key fmancial indicators as well as the impact upon customers in terms of their monthly water and wastewater bill. Neeotiable SCOlJt of Service & Price Ouote - We have provided a proposed cost estimate which we believe addresses your required scope of services. However, if we are selected, we will meet with you to more fully understand your desires regarding the actual tasks associated with this project and we can adjust this proposed cost estimate to more specifically meet your specific requirements during the negotiations of the contract. Summan - Our development of models, our interactive approach to the conduct of water, wastewater and reclaimed water revenue sufficiency and rate studies and our success in using state-of-the-art, interactive presentation technology and techniques to present the results to our clients' staff, elected officials and public have become the cornerstone of our success. Our experience in the development of water rates to provide conservation incentives, in compliance with Water Management District CUP Permit requirements, is second Burton & Associates + 200 Business Park Circle, Suite 101 + St. Augustine, Florida 32095 (904) 247-0787 FAX (904) 241-7708 burtonandassociates. com Joyce Tolbert, Purchasing Agent, and Members of the Selection Committee November 6, 2006 Page 2 ~ HflP,n~+-};i~p,~+flt~~ to none. Also, we are leaders in the State in the development of reclaimed water rate programs, integrated with the overall fmancial and rate plan of the water, wastewater and reuse utility systems of our clients. We look forward to the opportunity to be of service to you and to the City of Ocoee on this important project and we are prepared to begin work on this project immediately upon receipt of a notice to proceed. If you have any questions, please call me at (904) 247-0787. Michael E. Burton President MEBlcs BurtOlI & Associate.f + 200 Business Park Circle, Suite JO 1 + St. Augustine. Florida 32095 (904) 247-0787 FAX (904) 241-7708 burtonandassociates.com II COMPANY IN FORMA TION/SIGNATURE SHEET RFO #0702 FAILURE TO COMPL Y WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DlSQUALlFICA nON OF YOUR QUAUFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ Ll\lSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WilL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OeOEB. , 1 Burton. Auociates COMPANY NAME 904-2.47-0787 _ TELEPHONE (INCLUDE AREA CODE) ~___~=U.l::7-lOL_.,___---- FAX (INCLUDE AREA CODE) mburton@burtonal\lJaptY.aites.com E-MAIL ADDRESS IF REMITI'ANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: __. Mic;hael E. BurtOll/President_ NAMEffITLE (PLEASE PRINT) ,~ B\Wneu Park Circle, Ste. 101 STREET ADDRESS __,.A ^up8tin~ Florida 32095 CITY ST ATE ZIP FEDERAL ID # 59-330-1950 _Individual -x-_Corporation ____Partnership ___Other (Specify) Sworn 10 and subscribed hefore me this __~..J!::. day of (QJ&r1 Vt:,,-- ,20Qie., Personally Known~__ or Produced Idenlifrcation_____ (Type of Identification) Notary Public - Stale of _Bgr~_lL County of ::+. J~llit......L...._ . w- u . ' nature of Notary Pu ic - ~ ~~ Wo.J~rrtb__._"=~~'1 Printed, typed or slamped Commissioned name of Notary Puhlic ~"\\'\II1"I/I,,, ~\~:.~.9~r~ t'/% ~ ~ ~..~~\5SI0N €t:~1>.~ ~9J"'~ ~r 2't.e'\"'~~ ~a:$ ~ffj 'b~~~E. ::0:. ~ ~ .*- =* : ..... : E i~~ #DD269482 :~~ ~o. .9:..... ~~..~~~ :R'.. f:5~ ~~)-~..I1IliI1C~"~~~ ~ "'(J. ........:..:. 0' ~ ~/IIII''BJVC' Sit\\r.~'\''o; 12 "'"11\\\\\' RFQ #0702-UT Revenue Exp Study _.......- RFC . 511 East Boulevard Charlotte - North Carolina - 28203 . Phone Fax 704-373-1199 704-373-1113 . www.raftelis.com RAFTElIS FINANCIAL CONSUlTANTS,INC. November 6, 2006 Joyce Tolbert Purchasing Agent City of Ocoee 150N. Lakeshore Drive Ocoee, Florida 34761 Dear Ms. Tolbert: Raftelis Financial Consultants, Inc. ("RFC") is pleased to submit our qualifications for Financial and Accounting Services for Utilities Revenue and Expenditure Study ("Study") for the City of Ocoee ("City"). This submission is in response to the City's Request for Qualifications ("RFQ"), RFP No. 0702. We appreciate the opportunity to submit our qualifications, which detail our understanding of the engagement, our project approach to meet the City's objectives, and our qualifications and experience within the water and wastewater industry. Project Understanding Like many other utilities across the country, the City is faced with the extraordinary challenge of establishing a fair and equitable pricing structure that recovers increasing operation and maintenance costs associated with current operations and funds capital improvement programs associated with increasing capacity needs and regulatory requirements, while also assuring the long-term financial health of the utility. The City has identified approximately $15.6 million in water and wastewater capital improvement projects to be completed over the next five years. The majority of the project costs are to be recovered from current rates. The City has elected to engage a consultant to develop a model which will project the operation and maintenance costs and capital costs of the water, wastewater and reclaimed utilities and determine the sufficiency under current rates and charges, and potential rate adjustments in order to meet the projected costs. The City's current rate structure includes both a ftxed and volumetric component. The City assesses a monthly base charge for water, wastewater and reclaimed water which varies based on meter size. An increasing block rate structure is assessed per 1,000 gallons of water and reclaimed water usage, in an effort to promote conservation. A uniform wastewater rate is assessed based on water flow. The City has different rates for residential and non-residential customers. RFC will create a [mancial planning and rate model ("Rate Model") designed specifically for the City that will incorporate the City's existing rates and Ms. Joyce Tolbert City of Ocoee November 6, 2006 Page 2 rate structure to calculate the estimated revenues from these rates based on the projected water and reclaimed water usage, in order to determine the sufficiency of these revenues to meet the City's projected expenditures. RFC has assembled a team of professionals with unparalleled experience and expertise in the field of water and wastewater finance, cost allocation and pricing, and management. Drawing on nearly 75 years of combined experience, our team differentiates itself from the competition by providing [mancial and rate consulting services specifically tailored to the needs of government-owned utilities. Weare confident that through the use of the carefully crafted scope of work that we present in the attached qualifications, we can leverage our extensive knowledge and experience to provide the City and its customers, fair and equitable rates and fees that will support the utility's long-term operational and capital requirements. In addition, we believe that our skills and experience in developing models will ensure that the City's objectives are met. As described in our qualifications, we have assisted a broad range of water and wastewater utilities across the country to meet these and numerous other rate setting objectives in previous projects. Specifically, we have completed approximately 150 water and wastewater rate studies in the last five years, which demonstrates our extensive experience providing similar services for utilities in Florida and across the country. RFC also has more data on rates, rate structures, and impact fees for utilities across the United States than any other firm as a result of the biennial water and wastewater rate survey that we conduct with the American Water Works Association ("AWWA"). We have enclosed a copy of the 2004 Survey with this proposal. As a Vice President of RFC, I will serve as the Project Manager for this engagement and will be responsible for the day-to-day management of the project and our Project Team and all representations to the City, including contracts and fee arrangements. We will commit the necessary resources to ensure that any and all of the assistance the City may request is completed in a timely and efficient manner in order to exceed the expectations of the City. We are proud of the team that we have assembled for this project and welcome the opportunity to be of assistance to the City of Ocoee. If you have any questions about our proposal, please do not hesitate to contact us. Very truly yours, RAFfELIS FINANCIAL CONSULTANTS, INC. kR;J~ Alexis F. Warmath Vice President COMPANY INFORMATION/SIGNATURE SHEET RFO #0702 FAli,URE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. Raftelis Financial Consultants. Ine. COMPANY NAME (704) 373-1199 TELEPHONE (INCLUDE AREA CODE) (704) 373-1113 FAX (INCLUDE AREA CODE) lwarmath@raftelis.com E-MAIL ADDRESS ~.rtJ~- AUT ORIZED SIGNATURE (manual) IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: Alexis F. Warmath. Vice President NAMErrlTLE (PLEASE PRINT) 511 East Boulevard STREET ADDRESS Charlotte. North Carolina 28203 CITY ST ATE ZIP FEDERAL ID # 20-1054069 _Individual ~Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this -Lday of November Personally Known ~ or Produced Identification ,20~. (Type of Identification) Notary Public - State of North Carolina County of Mecklenburg ~ C. 1'I!\LU-~ Signature of Notary Public Melissa C. Marchant Printed, typed or stamped Commissioned name of Notary Public I I I I I I I II MuniFinancial November 2, 2006 Joyce Tolbert, Purchasing Agent City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761-2258 Re: RFQ #0702 For Financial and Accounting Services for Utilities Revenue and Expenditure Sufficiency Study Dear Ms. Tolbert: MuniFinancial is pleased to submit this proposal to offer qualifications for preparing Financial and Accounting Services for Utilities Revenue & Expenditure Sufficiency Study for the City of Ocoee. MuniFinancial is one of the largest public sector financial consulting firms in the nation with regional offices in Orlando, Florida; Phoenix, Arizona; Bellevue, Washington; and several throughout California. In our 18-year history, we have helped hundreds of public agencies and nonprofit organizations successfully address a broad range of financial challenges, including utility rate matters. How to provide for service provision cost recovery during a time of growth is at the heart of our proposal. Our solution is to develop a financial plan that will help the City meet its objectives of conducting Financial Accounting Services for Utilities Revenue & Expenditure Study to accurately cover system costs while generating reasonable charges. Our results will provide defensible and quality client deliverables for high levels of integrity and outcomes. We will develop a sophisticated user-friendly Excel model that will illustrate the current rate structure and have the flexibility to perform sensitivity analyses to determine other rate options. We will work closely with City staff members to ensure that the final rate structure is both useful and reliable. At MuniFinancial we pride ourselves on the collaborative spirit with which we approach our engagements. The project team we have assembled for the City of Ocoee's study includes myself as Project Manager and day-to-day contact person. Other team members include Brian Jewett as Technical Advisor and Marshall Eyerman as Principal Consultant. Quenelle Quartararo, an expert analyst, will provide support. Our team has critical skills in utility modeling, public utility financing ~n_nstrateg)T deYdq2m~nLandnCDmmuniJ:jL(llltreaciL=-allke.y-p.arts_oLa--SllccessfuLfinanciaLstudr-_. Weare excited about this opportunity and look forward to hearing from you. If you have any questions regarding this proposal, please contact me at (407) 352-3958, or directly at (407) 739- 9190. I may also be contacted via email atleee@muni.com. Please note, as an officer of the corporation, I am legally authorized to bind MuniFinancial in any contract negations. Sincerely, ---. -'---~ ~ Lee R. Evett Vice President and Divl ' Southeast Operations Enclosure 7380 Sand Lake Road - 5th Floor Orlando, Florida 32819 Fax (888) 326-6864 Tel (407) 352-3958 CeiL- (407) 739-9190 I I I I I I I I I I I I I COMPANY INFORMATION/SIGNATURE SHEET RFQ #0702 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERST AND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. MuniFinancial COMPANY NAME (407) 739-9190 TELEPHONE (INCLUDE AREA CODE) (888) 32606864 FAX (INCLUDE AREA CODE) lAP-~!<lml1n; r.nm E-MAil.. ADDRESS IF REMTIT ANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: Lee R. Evett, V;r.p Pr~q;dent NAME/TITLE (PLEASE PRINT) 7380 Sand Lake Road, Suite 500 STREET ADDRESS Orlando, FT. 11819 CITY STATE ZIP FEDERAL ill # 330302345 _Individual ~Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this day of ,20_. Personally Known Vor Produced Identification I (Type of Identification) I I I I I S nature of Notary Public 'il/1)y\'r^P C..G!.f\ 1) nnted, typed or stamped Commissioned name of Notary Public RFQ #0702-UT Revenue Exp Study ........................".................... : YVONNE CANO : i ~~,.~, Comrntl DD0290821 i : f~mv.\ Expires 2/1512008 : : \~Fij Bonded thru (800)432-4254: : ~'",Rf,f~\\...'.$' Florida Notary AsJn., Inc : :l...... I' I' ... I. ... ......1...... ...... .....1.1 12 Mayor S, Scott Vandergrift center of Good LJ '\.~e tr/~ Commissioners Gary Howell, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 City Manager Robert Frank CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0702 FINANCIAL AND ACCOUNTING SERVICES FOR UTILITIES REVENUE & EXPENDITURE SUFFICIENCY STUDY City of Ocoee . 150 N Lakeshore Drive. Ocoee, Florida 34761 phone: (407) 905-3100 . fax: (407) 656-8504 . www,ci,ocoee.fl.us Mayor S. Scott Vandergrift center of Good LJ <\.~e t>,~ Commissioners Gary Hood, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 Citv Manager Robert Frank November 1, 2006 ADDENDUM NO: ONE (1) CITY OF OCOEE RFQ #0702 FINANCIAL AND ACCOUNTING SERVICES FOR UTILITIES REVENUE AND EXPENDITURE SUFFICIENCY STUDY This addendum shall modify and become a part of the original RFQ documents for the utilities revenue and expenditure sufficiency study. Respondents shall acknowledge receipt of this Addendum in the space provided on this addendum. Failure to do so may subject the Respondent to disqualification. Changes and/or Clarifications to the RFQ documents are as follows: 1. BackQround. PaQe 9. add the followinQ: The City sends out 11,500 utility bills. 2. Scope of Services. PaQe 9. add the followinQ: This study includes water, sewer, and reclaim utilities only. The initial work shall not include efforts in developing rates. All respondents shall acknowledge this addendum by completing the section below and attaching to the front of your qualification package. Respondent: Signature: Name Title: Joyce Tolbert, CPPB Purchasing Agent City ofOcoee . 150 N Lakeshore Drive. Ocoee, Florida 34761 phone: (407) 905-3100. fax: (407) 656-8504. www.ci.ocoee.f1.us LEGAL ADVERTISEMENT CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0702 FINANCIAL AND ACCOUNTING SERVICES FOR UTILITIES REVENUE & EXPENDITURE SUFFICIENCY STUDY Ocoee City Commission The City of Ocoee (City) is soliciting statements of qualifications from interested Professional Financial or Accounting Firms to assist the City of Ocoee in reviewing the City's Utilities Department current and future revenues and expenditures for sufficiency. A key task of the Firm's work shall be the development of a financial model capable of being revised based on ongoing expenditures and revenues by City staff and annually updated by the Firm. (Firm) or (Respondent) means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice finance or accounting in this state. The City intends to award a contract to one (1) qualified finance or accounting Firm to perform the required services. In determining whether a Firm is qualified, the City shall consider such factors as the Firm's locale and similar project experience, Firm's past project performance in terms of scheduling and budget compliance, abilities of the professional Firm's project personnel; and the Firm's project approach. Qualification packages must be received no later than 2:00 p.m., local time, on November 7, 2006. Any qualification package received after the above noted time will not be accepted under any circumstances and shall be returned unopened. Any uncertainty regarding the time a qualification package is received will be resolved against the Respondent. Firms interested in providing the required professional services shall submit one (1) original and five (5) copies of their qualifications to the City of Ocoee Finance Department by the submission deadline to the attention of: Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Phone: (407) 905-3100 x 1516 FAX number: (407) 656-3501 jtolbert@ci.ocoee.fl.us No fax or electronic submissions will be accepted. Only written (email acceptable) inquiries and/or questions regarding this RFQ will be accepted and shall be directed to the Purchasing Agent. Deadline for receipt of written inquiries shall be 5:00 P.M., local time, on October 31, 2006. Firms should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the bid award date. Any contact with any other RFQ #0702-UT Revenue Exp Study 2 member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. Interested Firms may secure a copy of the RFQ documents through Demandstar by accessing the City's website at www.ci.ocoee.f1.us under BidsNendors, or copies are available from the Purchasing Agent for a non- refundable reproduction and/or administrative fee of $20.00. Checks should be made payable to the City of Ocoee. Copies via e-mail are not available and partial sets of RFQ documents will not be issued. Pursuant to Section 287.133(2) (a), Florida Statutes, interested Firms who have been placed on the convicted vendor list following a conviction for public entity crimes may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract and may not transact business with a public entity for services, the value of which exceeds Category Two for a period of 36 months from the date of being placed on the convicted vendor list. City Clerk October 15, 2006 RFQ #0702-UT Revenue Exp Study 3 CITY OF OCOEE REQUEST FOR QUALIFICATIONS "RFQ" #0702 FINANCIAL AND ACCOUNTING SERVICES FOR UTILITIES REVENUE & EXPENDITURE SUFFICIENCY STUDY A. INTRODUCTION 1. The City of Ocoee (City) is soliciting statements of qualifications from interested Professional Financial or Accounting Firms to assist the City of Ocoee in reviewing the City's Utilities Department current and future revenues and expenditures for sufficiency. A key task of the Firm's work shall be the development of a financial model capable of being revised based on ongoing expenditures and revenues by City staff and annually updated by the Firm. (Firm) or (Respondent) means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice finance or accounting in this state. 2. All Qualification Packages must be received by the City at the location stated in paragraph 4 of the RFQ not later than no later than 2:00 p.m., local time, on November 7, 2006. Any Qualification Package received after the above stated time and date shall not be considered. It shall be the sole responsibility of the Respondent to have the Qualification Package delivered to the Ocoee City Hall by U.S. mail, hand delivery, or any other method available to them. Delay in delivery shall not be the responsibility of the City. Qualification Packages received after the deadline shall not be considered and shall be returned unopened. Any request to withdraw a Qualification Package must be addressed in writing. Such requests must be received by the City prior to the deadline of the submission 3. Each Respondent shall examine all Qualification Packages and shall determine all matters relating to the interpretation of such documents. All contacts shall be made to Joyce Tolbert, Purchasing Agent, in writing, no later than 5:00 P.M., local time, on October 31, 2006. Firms should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the bid award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. 4. One (1) original and five (5) copies of the RFQ must be submitted to the City of Ocoee Finance Department in one sealed package, clearly marked on the outside with the appropriate RFQ number and closing date and time and sent or delivered to: City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, FL 34761-2258 (407) 905-3100 ext. 1516 (407) 656-3501 - fax itolbert(cV,ci .ocoee. fl. us No fax or electronic RFQ submissions will be accepted. RFQ #0702-UT Revenue Exp Study 4 5. The interested and qualified firms shall submit a Statement of Qualifications describing their qualifications and experience in the type of work requested. Submissions shall be limited to a total of twenty (20) 8.5"x 11" pages (including resumes and 2-page cover letter but excluding front and back covers, dividers, and Company Information Form), single-sided, portrait orientation, 12-point font. The person signing the RFQ on behalf of the Respondent shall have the legal authority to bind the Respondent to the submitted Qualification Package. 6. All expenses for providing Qualification Packages to the City shall be borne by the Respondent. 7. Action on Qualification Packages is expected to be taken within ninety (90) days of the due date; however, no guarantee or representation is made herein as to the time between receipt of the Qualification Package and subsequent Commission action. 8. The City reserves the right to accept or reject any or all Qualification Packages, to waive irregularities and technicalities, and to request resubmission or to re-advertise for all or any part of the RFQ. The City shall be the sole judge of the Qualification Package and the resulting negotiated agreement that is in the City's best interest. The City's decision shall be final. 9. All applicable laws and regulations of the United States, the State of Florida, and the City of Ocoee will apply to any resulting agreement. The provisions of the Consultant's Competitive Negotiations Act (Section 287.055, Florida State Statutes) shall apply, where applicable. 10. The successful Respondent shall be required to execute an agreement, in form and content acceptable to the City, indemnifying and holding harmless the City, its officials, officers, employees, and agents from all claims. 11. The successful Respondent shall be required to provide evidence of both General (Public & Property) Liability and Professional Liability Insurance in the form of a certificate of insurance issued on behalf of the City of Ocoee and naming the City as an additional insured, by companies acceptable to the City at the following minimum limits and coverage's with deductible amounts acceptable to the City: INSURANCE TERMS AND CONDITIONS The Consultant shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the Consultant allow any Subconsultant to commence work on a subcontract until all similar insurance required of the sub consultant has been so obtained and approved. Policies other than Workers' Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best's Rating of "A" or better and a Financial Size Category of "VII" or better according to the A.M. Best Company. Policies for Workers' Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes. a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible RFQ #0702-UT Revenue Exp Study 5 shall be the sole responsibility of the General Consultant and/or sub consultant providing such Insurance. b) Workers' Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Worker's Compensation Insurance with Employer's Liability Limits of $500,000/$500,000/$500,000 for all the Consultant's employees connected with the work of this project and, in the event any work is sublet, the Consultant shall require the subconsultant similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Consultant. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers' Compensation statute, the Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant's employees not otherwise protected. . Include Waiver of Subrogation in favor of the City ofOcoee c) Consultant's Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows: Automobile Bodily Iniury Liability & Property Damage Liability . $1,000,000 Combined single limit per occurrence (each person, each accident) . All covered automobile will be covered via symbol 1 . Liability coverage will include hired & non-owned automobile liability . Include Waiver of Subrogation in favor of The City ofOcoee Comprehensive General Liability (Occurrence Form) - this policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Consultant is primary and non- contributory. . $2,000,000 GENERAL AGGREGATE . $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE . $1,000,000 PER OCCURRENCE . $1,000,000 PERSONAL & ADVERTISING INJURY . Include Waiver of Subrogation in favor of the City ofOcoee Subconsultant's Comprehensive General Liability, Automobile Liability and Worker's Compensation Insurance: The Consultant shall require each sub consultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these sub consultants in the Consultant's policy, as specified above. Owner's Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured's liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured's general supervision of the independent consultant. The Consultant shall procure and furnish an Owner's Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City ofOcoee as the Named Insured. RFQ #0702-UT Revenue Exp Study 6 Contractual Liability: If the project is not bonded, the Consultant's insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. . $1,000,000 PER OCCURRENCE . $2,000,000 AGGREGATE Commercial Umbrella: . $1,000,000 PER OCCURRENCE . $2,000,000 Aggregate . Including Employer's Liability and Contractual Liability Builders Risk: . $100,000 Any (1) Location · $1,000,000 Any (1) Occurrence Certificates of Insurance: Certificate of Insurance Form (see sample attached), naming the City of Ocoee as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Agent. This certificate shall be dated and show: . The name of the Insured consultant, the specific job by name and job number, the name ofthe insurer, the number of the policy, its effective date, its termination date. . Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. RFQ #0702-UT Revenue Exp Study 7 A (;Q/ll). CERTIFICATE OF LIABILITY INSURANCE OA T'E (MIN'OQ('(Y'('(1 FRAZE.l 11 04 04 THIS CERTIFICAre IllISSUEO AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTlflCATE HOLDER. THIS CERTIFICAre DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, .,.ROOUCIJI I INSURERS AFFORDING COVERAGE I NAle . 1HS\iMD-~-_.' ~a~;:;tor'a Name INSURER A: UI ...t bt.iD1J 1.- 0," ~ttU' INSURER B; INSlJRfA ~ INSUReR 0: INSURER E: COVERAGES Jl.cE POlICIES OF lHWIlAHCE LJSTEQBEI.OW HAVE BEE~ CSSUEO TO THE IHSlmED NAMED A.BoOYE FOIl me POlICY PERJOO INDICATED, NOTWITHSTANOING ANY REQUIReMENT,TIRM 0'- CONOmON OF NN CC)N'rt\ACT OA OTHER OOCVMENT WITH R'SPECT TO WHICH THIS CERTlf:"fCATE M.A.'!" Be ISSUED ~ MA '( PeRTAtN, THe lNSUAAHCE AFFORDED IV THE POt.lClES DE1CIU6EO HEREIN 1$ SUBJECT TO AU. THE TERMS. EXCLUSIONS AND CON01T10NS Of SUCH POtlCrES. AGGREGATE t..lUITe SHOWN IMY NAVE BEEN REOt.JCED IV ,liMO ClAJMJ 'LT. rNsR. TY'E Of' 1N$UlW<CE I I'QUCY '<*BEft I ~ElW. UAlIIUT'r I , X ~~.COMMERCIAl GENERAl.. UA8IC..rrv i ! ~' :=J cw'" """" [!J OCCUR i ,. I I 1 =--'-------1 I GEN'l AGGREGATE uwrr "Pf'lIES PER: I POLlCyl(l ~r LOC I I OJ. ..., ~NI LIMITI , EACH OCCURIlEHCE S 1, 00 0 , 00 Q._ r=u~~SI~~ s 50,000-- r MEa EXP (Any 0l'I' ptl'lon) S S , 000 ~RSONAL_~RY -!.b_OO~~ ~ENERAlAGGREGATE S 2,000, 9~_tL- . PROOVC1S.CQt.fP/OPAGG 141.000,000 r------ ~OM0811.11.JA8IUTY ~X! ""YAIf'rO ) 1 A.LL OWNeD AUTOS I.~.. . SCHEO"..O AUTOS Lx HIRED AUTOS X NOH-OWNEO AUTOS i I I a.vv.oe L.JASU..IT'Y R ANY AUTO I I!XCUSNMaRELlA UA81l1TY X i X i OCCUR n Cl,A1MS t.tAOE r - o oeoUCllBLE i IftEmmoN $ WOIU<ERS COMPENSAT10N AND 9tf"l.OYIIQ'1..lAkJTY AN'f PRQPRlETORIPARTH6RIEXECUTIVE OfF!CE~"'EM8ER EXClUDED? ~~:.~s~ OTHER I CQM8INEOSII'lGlEL:YtT S 1 000 000 I ~::=~:~RY----:'--~--- {PwpttlQtl) S ~--- ,,,-----,--,----- I 80011,. Y INJURv (P....l;Cld.,-,l) f I i 1 PROPERTY [).A.......GE i{P".C=~f) I AUiOONLY ' f:.AACC1OENT S _~____ EA ACe s AGO $ S 1,000.000 S 2,000.000 .- S OTHER THAN AUTO ONl. V: ~H OCCURRENCF. ~~EGATE - I I i X !TO~:lLII~WSUO~' !..:.::-EACH ACCIDENT S 500 , 000 E.L.DI$~$E'EAEJ.4PLO'f'El: S 500,000 e.l OfS~'E'POUCYUMrT "500,000 I Builder. Ri.k I oESCJtlP11ON OF OJtERATlONS 'lOCAT1ONI' VEHlCtEt I aCtUS1Qd ADDED IY INOORSEMENT , speCIAL ~ The inauranoe evidenced by this certificata ah.ll name tha certific.te holdera as an additional inaured on the General Liability ~ umbrella Liability. Workere' Campenastion, Employer.' Liability ~ Ganeral Liability ahall contain a Waiver of Subrogation in favor of the cartificete holder. Tha certificate bolder ia added .. a IBlEd inu:a:i :fi::r.a:rl.ld3:s RiSe.. ! I I Any 1 Loc Anv 1 Oce 100,!XXl 1,000,000 Ci ty of Oeoee 150 N. Lake.hore Drive Oeoee FL 34761-2258 CANCELLATlON OCOBB 0 1 SHOULD NiY OF 'tH1 MOW OlsCFU8EO I'Ol'QES 81! CANCILl.JC .""'ON TW! II!'.XPVCAno,.. /)Ant 7HI/lt5O,.., THI! .l5SUlHO IN5URf~ WILL END-fAVOR "TO MNl. ~ DAYS WRJTTEH MO'nC1! TO THe C!.RTIFK:ATI! KOl..Oe:R ~AMl.b TO THE un, aUT FAlLURI TO 00 10 SHAlL WPOU NO OILlGATION OR I..I.A8fUTY OF AJ(V KIND l./rON THe INSU'IlVi. ITS AGENTS OR lIlIJIREaDrT A TIVU. AUT11ORll!D R~P"EUNTA'l'l\IE CERTIFlCATE HOI.OER ACORD 25 (2001/08) S~Pt.tF III ACORD CORPORAT10N 1SB! RFQ #0702-UT Revenue Exp Study 8 B. BACKGROUND The City of Ocoee (City) is soliciting statements of qualifications from interested Professional Financial or Accounting Firms to assist the City of Ocoee in reviewing the City's Utilities Department current and future revenues and expenditures for sufficiency. C. SCOPE OF SERVICES A key task of the Firm's work shall be the development of a financial model capable of being revised based on ongoing expenditures and revenues by City staff and annually updated by the Firm. D. SUBMITTALS Qualification Packages shall be designed to portray to the City how the Respondent's range of services can best achieve the anticipated Scope of Services. In order for the City to evaluate the Qualification Packages, each Respondent shall provide information relative to their ability to provide services that will best meet the needs of the City. The required submission materials shall include the following: I. Firm/Team's General Qualifications . List of Firm's employees that are proposed to be used on the project, their qualifications, and their role for the services required. . Firm's and employee's certifications and registration with regulatory agencies, professional organizations, etc. . List Firm's sub-consultants, their qualifications, and their role in this project. . List of Firm's other current or recently completed similar services within the past five 5 years. . List of at least three (3) client references to include organization name, contact person, telephone number (s), and e-mail address. II. Project Teams Specific Qualifications . Project Manager education, experience and any special consideration . Key Project Members education, experience and any special consideration . Firm's Project organization and coordination structure III. Anticipated Scope of Work . Overall Plan of Action . Description of Work Tasks RFQ #0702-UT Revenue Exp Study 9 IV. Project Schedule · Overall project schedule . Milestones · Submittal Dates · Staff and Commission Meetings E. SELECTION CRITERIA Qualification Packages will be reviewed and evaluated by a Selection Committee and a short-list of qualified firms may be invited to make a formal presentation. The Qualification Packages will be reviewed and evaluated in accordance with the following criteria and weighting factor: 1. Firm/Team's project members' experience 15 % 2. Firm/Team's past experience on similar projects including 50 % financial modeling 3. Project Approach 20 % 4. Ability to meet time and budget requirements 10% 5. Office Location 5 % F. SELECTION PROCEDURES & CONTRACT NEGOTIATIONS The criteria for selection shall be based on the selection criteria above, including the firm's qualifications, location, past performance, and reference check. The City reserves the right, before awarding the contract, to require a Respondent to submit such evidence of its qualifications, as it may deem necessary. The City shall be the sole judge of the competency of Respondents. A City selection committee will evaluate each respondent's qualifications and will short-list and recommend to the City Commission up to three firms based upon the selection committee's evaluation of the proposals and interviews. The City Commission's decision shall be final. The City will attempt to negotiate an agreement with the top-ranked Respondent. If no agreement is reached with the top-ranked Respondent, negotiations will be terminated and initiated with the second- ranked Respondent, and so on, until an agreement is reached. The successful Respondent shall be required to execute an agreement. Upon the successful negotiation of an agreement, a formal contract will be prepared and submitted to the City Commission for approval, and executed by both parties. RFQ #0702-UT Revenue Exp Study 10 G. SCHEDULE The following is the anticipated schedule for RFQ: 1. 2. 3. 4. 5. 6. 7. Advertising of RFQ Last Request for Information Submittal Deadline Short List Interviews, if necessary Recommendation to City Commission Contract Award by City Commission October 15, 2006 October 31,20065:00 P.M. November 7,2006, 2:00 P.M~ November 13 thru 17, 2006 .~,. 'i-i/15 -510l au November 20 thru 24, 2006 .....- December 5, 2006 December, 2006 Dates are subject to change at the City's discretion H, BID PROTESTS The City's Finance/Purchasing Department will consider Bid Protests seeking contract award, damages, and/or any other relief. Any Bidder seeking to file Bid Protest SHALL use the following procedures: 1. A bidder SHALL file a written Bid Protest under this Article, or be barred any relief. 2. A Bid Protest: (a) must be in writing (oral protests will NOT be acknowledged); (b) the content of the Bid Protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested; and (c) The Bid Protest shall be filed with the Purchasing Agent not later than three (3) calendar days after the posting of the notice of intent to award or recommendation of award by staff. 3. After a Bid Protest has been properly filed with the City, the City, by and through its Purchasing Department shall make a determination on the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the Contract unless enjoined by order of a Court of competent jurisdiction. 4. A Bid Protest SHALL be limited to the following grounds: (a) issues arising from the procurement provisions of the Project Manual and/or the Bid Package or Contract Documents; and/or (b) applicable federal, state or local law. No Bid Protest may be based upon questions concerning the design documents. The Bidder shall clarify all such questions concerning the design of the project prior to submitting its bid. END INSTRUCTIONS RFQ #0702-UT Revenue Exp Study 11 COMPANY INFORMATION/SIGNATURE SHEET RFO #0702 F AlLURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. COMP ANY NAME TELEPHONE (INCLUDE AREA CODE) FAX (INCLUDE AREA CODE) E-MAIL ADDRESS AUTHORIZED SIGNATURE (manual) IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: NAME/TITLE (PLEASE PRINT) STREET ADDRESS CITY STATE ZIP FEDERAL ID # _Individual _Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this day of ,20 Personally Known or Produced Identification (Type of Identification) Notary Public - State of County of Signature of Notary Public Printed, typed or stamped Commissioned name of Notary Public RFQ #0702-UT Revenue Exp Study 12