Item #10 Pioneer Key Infrastructure Improvements Design to PEC
AGENDA ITEM COVER SHEET
Meeting Date: January 16, 2007
Item # 10
Contact Name:
Contact Number:
Stephen C. Krug
6002
Reviewed By:
Department Director:
City Manager:
#~/
Subject: Awa.rd Pioneer Key II Mobile Home Park InfrastructureJmprovernents Design Project To
Professional Engineering Consultants, Inc., Under The Continuing Services Contract
No. 0404 In The AmountOf $185,000.00
Background Summary:
Pioneer Key II Mobile Home Park (PK II) infrastructure improvements are being funded by the Orange
County Department of Housing .and Community Development's Community Development Block Grant
(CDBG) program. The City had applied for a $1,000,000.00 CDBG grant for improvements to PK II and
was awarded $1.5M. The County also requested that the City have the project designed and under
construction by the end of the fiscal year. In order to meet the County's schedule requirements, the City
had planned on awarding the design work to Professional Engineering Consultant's, Inc. (PEC). PEC is
the Engineer of Record for the Pioneer Key Regional Stormwater Pond being funded by FDEP, and it is
in the best interest of the City to have PEC also complete the PK II work as they hold the corporate
history of the project and could facilitate the schedule requirements.
When Orange County awarded the City the $1.5M grant, the construction limit was pushed over the
threshold for awarding a continuing service design contract under the Florida State Statutes pertaining to
the Consultant's Competitive Negotiation Act (CCNA). The purpose of this act is to ensure fair
distribution of design work under continuing contracts. In this situation that was thrust upon the City by
the County, the City Attorney's have determined that awarding the design work to PEC will not violate the
CCNA due to PEC's involvement in previous phases of this project, the specific nature of work being
continued and the time constraints to complete the assigned tasks.
Issue:
Award Pioneer Key II Mobile Home Park Infrastructure Improvements Design project to Professional
Engineering Consultants, Inc., under the Continuing Services Contract No. 0404 in the amount of
$185,000.00.
Recommendations
Recommend award of Pioneer Key II Mobile Home Park Infrastructure Improvements Design project to
Professional Engineering Consultants, Inc., under the Continuing Services Contract No. 0404 in the
amount of $185,000.00.
Attachments:
Professional Engineering Consultants, Inc., Proposal for the Pioneer Key II Mobile Home Park
Infrastructure Improvements dated December 12, 2006.
Financial Impact:
Orange County CDBG Grant includes design costs.
Type of Item: (please mark with an "x")
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_____ Original Document/Contract Attached for Execution by City Clerk
_____ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
J&r
N/A
N/A
N/A
2
Citv Manager
Robert Frank
Commissioners
Garv Hood. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Joel Keller. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
ocoee Public Works Te%
FROM:
Stephen C. Krug, Public Works Director
TO:
The Honorable Mayor and City Commissioners
DATE:
January 16,2006
Improving a great comntUnity
RE: Pioneer Key II Mobile Home Park Infrastructure Improvements Project Design.
ISSUE
Award Pioneer Key II Mobile Home Park Infrastructure Improvements Design project to Professional
Engineering Consultants, Inc., under the Continuing Services Contract No. 0404 in the amount of
$185,000.00.
BACKGROUNDIDISCUSSION
Pioneer Key II Mobile Home Park (PK II) infrastructure improvements are being funded by the Orange
County Department of Housing and Community Development's Community Development Block Grant
(CDBG) program. The City had applied for a $1,000,000.00 CDBG grant for improvements to PK II
and was awarded $1.5M. The County also requested that the City have the project designed and
under construction by the end of the fiscal year. In order to meet the County's schedule requirements,
the City had planned on awarding the design work to Professional Engineering Consultant's, Inc.
(PEG). PEG is the Engineer of Record for the Pioneer Key Regional Stormwater Pond being funded
by FDEP, and it is in the best interest of the City to have PEC also complete the PK II work as they
hold the corporate history of the project and could facilitate the schedule requirements.
When Orange County awarded the City the $1.5M grant, the construction limit was pushed over the
threshold for awarding a continuing service design contract under the Florida State Statutes pertaining
to the Consultant's Competitive Negotiation Act (CCNA). The purpose of this act is to ensure fair
distribution of design work under continuing contracts. In this situation that was thrust upon the City
by the County, the City Attorney's have determined that awarding the design work to PEC will not
violate the CCNA due to PEC's involvement in previous phases of this project, the specific nature of
work being continued and the time constraints to complete the assigned tasks.
1
E
PROFESSIONAL ENGINEERING CONSUL TANTS, INC.
December 12, 2006
P-6283
Mr. Stephen C. Krug, P.E.
Public Works Director
City of Ocoee
301 Maguire Road
Ocoee, Florida 34761
Re: Pioneer Key II Mobile Home Park Infrastrucure Improvements
Contract No. 0404
Dear Stephen:
Per your request, please fmd enclosed two (2) copies of the following attachments for your review and
approval associated with implementing the infrastructure improvements for the above referenced
project:
· Exhibit "A" (Scope of Work);
· Exhibit "B" (Manhour and Fee Estimate);
. Exhibit "C" (Estimate of Indirect Expenses); and
· Exhibit "D" (Subconsuitant Fee Proposals).
We look forward to the opportunity to continue serving the City of Ocoee on this important
assignment. If you have any questions regarding the enclosed documents, please contact me directly at
407-422-8062, extension 194, or bye-mail atdwh@peconline.com.
""--
Very truly yours,
Enclosures
DWH/pv
K:\LDIPR0\2006\P-6283.ltr.doc
cc:
Lee Coulter, Orange County Planning and Development Division (w/o enclosures)
Jim Petersen, Southeastern Surveying and Mapping Corp. (wi enclosures)
Devo Seereeram, Devo Engineering (wi enclosures)
Mike Galura, PEC (wi enclosures)
Stephen Bailey, PEC (wi enclosures)
Steve Medeiros, PEC (wi enclosures)
engineers
planners
surveyors
"Engineering Our Community"
200 East Robinson Street. Suite 1560. Orlando, Florida 32801 .407/422-8062. FAX 407/849-9401
Pioneer Key II Mobile Home Park
Infrastructure Improvements
Exhibit "A"
Scope of Work
EXHIBIT" A"
SCOPE OF WORK
for the
PIONEER KEY II MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
OBJECTIVE:
The City of Ocoee has requested that Professional Engineering Consultants, Inc. (PEC) prepare a
scope of work and fee estimate under Contract No. 0404 to design and prepare construction
documents for the Pioneer Key II Mobile Home Park Infrastructure Improvements. Pioneer Key II is
a 122 lot mobile home park encompassing approximately 16 acres. Pioneer Key II is located within
Section 18 of Township 22 South, Range 28 East within the Lake Apopka drainage basin. More
specifically, the Pioneer Key II project is located immediately south of Palm Drive, north of Taylor
Street (State Road 438), west ofOcoee-Apopka Road (County Road 437), and immediately east of
the Western Beltway (State Road 429).
The objective of this project is to produce a complete bid document package to implement the
proposed infrastructure improvements. Specifically, the project proposes to design and permit the
complete reconstruction of the roadways and install storm sewer pipes, roadway underdrains,
sanitary sewer, potable water, and reuse lines within the 30-ft right-of-way (approximately 3,800
linear feet). Itr"z"rH,lA hn ~~tilr! {hI riJ f tf fl.r N'"lXl-rt t 1, ~e~,eeg {;~g /lJr.~''':'''5 '-Y"':", Jf>,zal
constr.JI"'ti~'1 J1liRte ".etat 8t l}(J'Hpl'/J~ by .1.priJ tJf1l}fFli,. fiJ~r 18 68Jilit iiM illfi 3~f 1M. _JU'H-'W
b)htTnur e.12007.
PROFESSIONAL ENGINEERING SERVICES:
Professional Engineering Consultants, Inc. (Consultant) shall provide the engineering services
enumerated below:
1. Conduct an initial field review to develop a supplemental scope of survey services.
2. Prepare and submit a project memorandum to Ocoee presenting typical section alternatives
associated with the 30-foot right-of-way.
3. Coordinate with Southeastern Surveying and Mapping Corp. (SSMC) to finalize the survey
drawings. It is worth noting that SSMC completed "preliminary" survey drawings under a
separate purchase order.
4. Conduct a detailed field review within Pioneer Key II to confirm the content and accuracy of
the survey drawings and establish the limits of the drainage sub-basin areas contributing
stormwater runoff to the existing drainage inlets.
5. Coordinate with the various utility entities in order to verify / confirm the existence of
existing underground utilities in the vicinity of the proposed roadway, utility and drainage
improvements.
A-I
P-6283.sco
EXHIBIT "A"
SCOPE OF WORK
for the
PIONEER KEY II MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
6. Conduct a pre-application meeting with representatives of the SJRWMD to discuss the
proposed improvements and establish the type of permit and the associated application fee.
7. Coordinate with Devo Engineering to assist with the design and details of the roadway
underdrain system.
8. Conduct a project "kick-off' meeting with City staff to discuss the typical section (e.g.,
pavement widths, sidewalks, inverted vs. crown) and utility design requirements (e.g., size,
spacing, depth, etc.).
9. Determine the drainage area, weighted runoff coefficient, and the time of concentration of
each drainage sub-basin that contributes stormwater runoff to each existing and/or proposed
drainage inlet in order to compute the peak runoff rates.
10. Design the gravity sanitary sewer system, water lines, and reclaimed water lines within
Pioneer Key II. This work will include designing the utility facilities within the rights-of-
way including main lines and service lines. No work will be performed outside the rights-of-
way or utility easements. Connections will be made to the existing water transmission
system at locations determined by the City but no off-site utility improvements are included
and the gravity sanitary sewer system will be connected to the City's Pump Station No. 21.
11. Design the drainage conveyance improvements (inlets and storm sewer pipes) within the
Pioneer Key II Mobile Home Park. This includes a hydraulic analysis of the study area using
a computer program entitled Hydrajlow Storm Sewers 2005 to compute the peak runoff rates
and perform the hydraulic gradeline (HGL) analysis. The Consultant shall also prepare a
Project Memorandum documenting the hydrologic and hydraulic analysis.
12. Prepare the "preliminary" plan and profile sheets (scale: I-inch = 20-feet) depicting the
horizontal and vertical location of all the proposed utilities (roadway underdrains, sanitary
sewer, storm sewer, potable water, and reuse). Also, prepare a preliminary engineer's
construction cost estimate.
13. Conduct a status meeting with the City of Ocoee upon completion of the hydraulic gradeline
(HGL) analysis and prior to the preparation of the 90% construction plans. The purpose of
the meeting will be to confirm the proposed infrastructure improvements.
A-2
P-6283.sco
EXHIBIT "A"
SCOPE OF WORK
for the
PIONEER KEY II MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
14. Prepare construction plans and a project manual to form a complete bid package to award for
construction. All design parameters, surveys and construction plans shall be submitted in
English Standard units. At a minimum, it is anticipated that the construction drawings for the
proposed infrastructure improvements will include the following thirty-three (33) sheets:
. Cover Sheet (Sheet 1)
. Overall Site Plan / Location Map (Sheet 2)
. General Notes and Summary of Quantities (Sheet 3)
. Drainage Map (Sheet 4)
. Phasing Plan (Sheet 5)
. Typical Sections (Sheets 6 and 7)
. Plan and Profile for Sundial Key Drive (Sheets 8 and 9)
. Plan and Profile for Coquina Key Drive / Coral Key Drive (Sheets 10 and 11)
. Plan and Profile for Cockles Key Drive (Sheet 12)
. Plan and Profile for Sand Dollar Key Drive (Sheets 13 and 14)
. Plan and Profile for Periwinkle Key Drive (Sheets 15 and 16)
. Cross-Sections for Sundial Key Drive (Sheets 17 and 18)
. Cross-Sections for Coquina Key Drive (Sheets 19 and 20)
. Cross-Sections for Coral Key Drive (Sheet 21)
. Cross-Sections for Cockles Key Drive (Sheets 22 and 23)
. Cross-Sections for Sand Dollar Key Drive (Sheets 24 and 25)
. Cross-Sections for Periwinkle Key Drive (Sheets 26 and 27)
. Sediment and Erosion Control Plan (Sheets 28 and 29)
. Standard and Miscellaneous Drainage Details (Sheets 30 to 31)
. Miscellaneous Utility Details (Sheets 32 and 33)
The Consultant shall also prepare a Project Manual to supplement the construction plans
which will be included in the final bid package. It is anticipated that the City of Ocoee shall
prepare and provide the "front-end" documents and general conditions.
15. Prepare probable construction costs for the proposed infrastructure improvements.
Statements of probable construction costs and detailed cost estimates prepared by the
Consultant represent his/her best judgment as a design professional familiar with the
construction industry.
A- 3
P-6283.sco
EXHIBIT "A"
SCOPE OF WORK
for the
PIONEER KEY II MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
16. Prepare and submit an Environmental Resource Permit (ERP) Application to the SJRWMD
(Altamonte Springs Service Center). The Consultant is also responsible for responding to all
reasonable "requests for additional information" (RAI) letters from the WMD in order to
acquire the necessary permits. In other words, the Consultant shall be responsible for
addressing all technical issues but will not be required to defend an administrative hearing
without additional compensation.
17. Prepare a "Notification / Application for Constructing a Domestic Wastewater Collection /
Transmission System Construction" permit application (DEP Form 62-604.300(8)(a)) and
submit to the FDEP (Central District Office) for the proposed gravity sanitary sewer system.
The Consultant shall also respond to FDEP's requests for additional information.
18. Prepare a "Notice of Intent to Use the General Permit for construction of Water Main
Extensions for Public Water Systems" permit application (DEP Form 62-555.900(7)
Alternate) and submit to FDEP (Central District Office) for the proposed potable water
system. The Consultant shall also respond to FDEP's requests for additional information.
19. Prepare an "Application for Permission to Place a Public Access Reuse System in Operation"
application (DEP Form 62-610.300(4)(a)3) and submit to the FDEP (Central District Office)
for the reuse lines. The Consultant shall also respond to FDEP's requests for additional
information.
20. Conduct a status meeting with the City ofOcoee to discuss 90% review comments.
21. Prepare 100% construction plans and technical specifications based on the City's 90% review
comments and submit to the City of Ocoee for review.
22. Conduct a status meeting with the City of Ocoee to discuss 100% review comments.
23. Prepare for and conduct a presentation to the City Commissioners.
24. Prepare "fmal" construction plans and technical specifications based on the City's 100%
review comments and submit signed and sealed work products to the City in order to solicit
construction bids.
25. Prepare a Storm Water Pollution Prevention Plan (SWPPP), as well as a Notice of Intent
(NOl), and submit to the FDEP (Florida Department of Environmental Protection) 48 hours
prior to the commencement of construction.
A-4
P-6283.sco
EXHIBIT "A"
SCOPE OF WORK
for the
PIONEER KEY IT MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
GENERAL:
The Consultant will adhere to the following procedures during the course of the contract.
1. Ninety percent (90%) and one hundred percent (100%) complete construction plans shall be
furnished to the City of Ocoee for review and approval prior to final plans submittal. For
each plan submittal, five (5) sets shall be given to the City ofOcoee. Upon final review and
approval, the Consultant shall submit five (5) sets of the final bid documents, five (5) signed
and sealed sets of the final construction plans, plus thirty (30) unsealed sets of the final
construction plans.
2. Final construction cost estimates shall show quantity breakdowns of all items following the
Florida Department of Transportation (FDOT) numbering system when itemizing quantities.
All back-up cost estimate worksheets must be provided to the City for their record.
3. Digital copies of all construction plans and supporting documentation shall be provided to
the City ofOcoee on a compact disc (CD).
BASIS OF PROPOSAL I ASSUMPTIONS:
The following conditions and assumptions are noted as qualifications to this proposal.
1. This scope of work has assumed that no drainage and/or utility easement documents will be
required to implement the proposed infrastructure improvements. If, due to utility conflicts
or site constraints, the proposed infrastructure improvements require temporary construction
and/or permanent drainage I utility easements, then the survey subconsultant (Southeastern
Surveying and Mapping Corp.) shall prepare an amendment to the work order to provide
additional services to prepare the necessary easement documents.
2. It is assumed that the City of Ocoee shall coordinate directly with the individual homeowners
to seek funding via the SHPO (State Historic Preservation Officer) Program to offset the
costs to reconnect the water and sewer services.
3. It is assumed that the existing sanitary pump station (Lift Station #21) does not require
modifications and/or replacement.
4. For the purpose of this proposal, it is assumed that a Maintenance of Traffic (MOT) Plan will
not be part of the construction plans but will be prepared by the Contractor, if needed, and
submitted to the City for approval prior to construction.
A-5
P-6283.sco
EXHIBIT "A"
SCOPE OF WORK
for the
PIONEER KEY II MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
5. This scope of work has assumed that the Consultant shall provide no construction
administration services (e.g., attend pre-bid meeting, attend pre-construction meeting,
conduct monthly site inspections, review shop drawings, etc.).
6. The City of Ocoee shall pay all permit application fees.
A-6
P-6283.sco
Pioneer Key II Mobile Home Park
Infrastructure Improvements
Exhibit "B"
Manhour and Fee Estimate
P' 'E' 'C,' ,~~~~s:~~in~
'. 'Consultants
engineers planners surveyors
EXlITBIT " B "
Manhour and Fee Estimate
PIONEER KEY IT INFRASTRUCTURE IMPROVEMENTS
CITY OF OCOEE, FLORIDA (Contract No. 0404)
Department Sr. Project Project CADD Sr. Project Senior Word
Task Description Manager Manager Engineer Technician Manager Designer Processor Task
(Effective Date: December 12, 2006) (Hamstra) (Galura) (Medeiros) (Nguyen) (Bailey) (Bishop) (Villanueva) Hours
Standard Hourly Rate $145.00 $135.00 $115.00 $75.00 $135.00 $85.00 $55.00
Conduct an Initial Field Review and develop a Supplemental Scope of Survey Services 0 4 2 0 0 0 1 7
Prepare a Project Memorandum presenting Typical Sections for the 30-foot R/W 0 8 0 0 2 0 1 11
Coordinate with Southeastern Surveying to Finalize the Survey Drawings 0 2 2 0 0 0 1 5
Conduct a Field Review to Check the Survey Drawings and Establish Sub-Basin Limits 0 4 4 0 0 0 0 8
Perform an Underground Utility Research (Mail Half-Size Plans) 0 0 4 2 0 0 2 8
Conduct a Pre-Application Meeting with the SJRWMD 2 4 2 0 0 0 0 8
Coordinate with Devo Engineering regarding the Roadway Base and Underdrain Design 0 I 2 0 0 0 0 3
Conduct a Project "Kick-Off' Meeting with the City to finalize the Typical Section 2 4 2 0 2 0 0 10
Establish the Sub-Basin Parameters for each Inlet to determine Peak Runoff Rates 0 2 20 0 0 0 0 22
Layout / Design the Sanitary Sewer, Water and Reuse Systems 0 2 2 0 16 24 0 44
Complete the Design and Hydraulic Analysis associated with the Storm 0 2 32 0 0 0 0 34
Sewer Conveyance System (HGL, Spread, and Inlet Capacity)
Prepare a Project Memorandum summarizing the HGL Analysis 0 2 20 2 0 0 2 26
Prepare the "Preliminary" Plan and Profile Sheets (9 total) and Cost Estimate 0 4 16 54 16 0 0 90
Conduct Status Meeting with the City of to review the 60% Design / Plans 2 4 2 0 2 0 0 10
Prepare 90% Construction Plans (32 Sheets) : 0
** Cover Sheet (Sheet 1) 0 0 1 2 0 0 0 3
** Overall Site Plan / Location Map (Sheet 2) 0 0 2 4 0 0 0 6
** General Notes and Summary of Quantities (Sheet 2) 0 1 4 6 I 2 0 14
** Drainage Sub-Basin Map (Sheet 4) 0 0 8 12 0 0 0 20
** Phasing Plan (Sheet 5) 0 8 0 12 2 0 0 22
** Typical Sections (Sheets 6 and 7) 0 1 4 12 0 0 0 17
** Plan and Profile (Sheets 8 through 16) (9 sheets total) 0 8 36 90 36 108 0 278
** Cross-Sections (Sheets 17 through 27) (11 sheets total) 0 4 , 22 66 4 0 0 96
** Sediment and Erosion Control Plan (Sheets 28 and 29) 0 2 8 16 0 0 0 26
** Standard and Miscellaneous Details (Sheets 30 and 31) 0 2 8 16 0 0 0 26
** Miscellaneous Utility Details (Sheets 32 and 33) 0 0 0 0 8 16 0 24
Prepare the Engineer's 90% Construction Cost Estimate 0 1 8 2 0 2 0 13
Prepare and Submit an ERP Application to the SJRWMD (Orlando Service Center) 0 I 16 4 0 0 4 25
Prepare and Submit the Wastewater Permit Application to FDEP 0 0 0 0 12 2 4 18
Prepare and Submit the Water Permit Application to FDEP 0 0 0 0 12 2 4 18
Prepare and Submit the Water Reuse Application to FDEP 0 0 0 0 12 2 4 18
Conduct a Status Meeting with the City to discuss the 90% Review Comments 2 4 2 0 2 0 0 10
Address the RAI Comments from the SJRWMD and FDEP (assume 1 each) 0 8 16 8 32 24 12 100
Page 1 of2
P. .E. C Prof~ssio!1al
Engineering
. ' Consultants
EXIllBIT " B "
Manhour and Fee Estimate
center of Good L '
~'o-e l~~
engineers planners surveyors
PIONEER KEY n INFRASTRUCTURE IMPROVEMENTS
CITY OF OCOEE, FLORIDA (Contract No. 0404)
Department Sr. Project Project CADD Sr. Project Senior Word
Task Description Manager Manager Engineer Technician Manager Designer Processor Task
(Effective Date: December 12, 2006) (Hamstra) (Galura) (Medeiros) (Nguyen) (Bailey) (Bishop) (Villanueva) Hours
Standard Hourly Rate $145.00 $135.00 $115.00 $75.00 $135.00 $85.00 $55.00
Prepare 100% Construction Plans 0 16 40 60 32 60 0 208
Prepare "Draft" Project Manual 0 4 24 0 12 0 12 52
Conduct a Status Meeting with the City to discuss the 100% Review Comments 2 4 2 0 2 0 0 10
Prepare for and Conduct a Presentation to the City Commissioners 4 4 12 0 4 0 1 25
Prepare "Final" Construction Plans, Project Manual, and Cost Estimate 0 8 16 24 16 32 4 100
Prepare the SWPPP and Submit the NOI (Notice of Intent) to FDEP (Tallahassee) 0 2 16 16 0 0 4 38
Provide the City with Compact Disc of all Work Products 0 1 2 1 0 1 0 5
Status Reports via Monthly Invoices / Project Administration (Review Work Products) 16 0 0 0 0 0 2 18
TASK HOURS 30 122 357 409 225 275 58 1,476
TASK LABOR COSTS $4,350.00 $16,470.00 $41,055.00 $30,675.00 $30,375.00 $23,375.00 $3,190.00 $149,490.00
PERCENT BREAKDOWN 2.9% 11.0% 27.5% 20.5% 20.3% 15.6% 2.1% 100.0%
TOTAL LUMP SUM FEE COMPUTATIONS
(1) Total Labor Costs (PEe) = $149,490.00
(2) Indirect Expenses = $3,000.00
(3) Geotechnical Subconsultant (Devo Engineering) = $2,500.00
(4) Survey Subconsultant (Southeastern Surveying) = $30,010.00
Total Lump Sum Fee = $185,000.00
Filename: C: \ DATA \ SPREADSHEETS \ PROPOSAL \ P-6283.xls
Percentage of the l!Ppro~imate $2,000,000 construction costs
9.3%
Page 2 of 2
EXHIBIT "c"
ESTIMATE OF INDIRECT EXPENSES
for the
PIONEER KEY II MOBILE HOME PARK
INFRASTRUCTURE IMPROVEMENTS
1. Copies (5~/Page)
· SJRWMD and FDEP Permit Applications, Drainage Calculations, Project Manual /
Technical Specifications, and Miscellaneous Correspondence:
(assume 5,000 pages)
. Total Copies= (5,000) x 5~/Page = $250.00
2. 24" x 36" Bond Plots ($1.00/Sheet)
No. of Sets
. 90% Submittal:
- Construction Plans (33 sheets)................. ..... ............................ ......... ........ .............. ...... 5
· 100% Submittal:
- Construction Plans (33 sheets)........ ................ ....... ....... .......... .............. ................. ........ 5
· SJRWMD and FDEP Permit Submittals:
- Construction Plans (33 sheets).. ..................... ...... ........... ......... .................................... 15
· SJRWMD and FDEP RAI Submittals:
- Construction Plans (33 sheets)... ............. ..... ............. .... ............. ........ ...... ...... ...... ........ 15
· Final Submittal:
- Construction Plans (33 sheets). ..... ........ ............ ....................... ..... ........ ........ ........ ....... 35
· Total Prints = [(5 + 5 + 15 + 15 + 35) x 33] x $1.00/Sheet = $2,475.00
3. Miscellaneous Expenses (Faxes, mileage, courier charges, photographs, color copies, half-size
construction plans for utility locate requests, mylar plots, etc.) say $275.00.
4. Total Estimated Reimbursable Expenses = $3,000.00
P-6283.odc
Pioneer Key II Mobile Home Park
Infrastructure Improvements
Exhibit "D"
Subconsultant Fee Proposals
o Devo Engineering
o Southeastern Surveying and Mapping Corp.
Pioneer Key II Mobile Home Park
Infrastructure Improvements
Exhibit "e"
Estimate of Indirect Expenses
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CONSULTING GEOTECHNICAl ENGINEER
FLORIDA REGISTRATION No. 48303
(])ate: December II, 2006 (])evo's cp,oject No. 05- J 21.168
1]'0: attention:
Professional Engineering Consultants, Inc.
200 East Robinson Street, Suite 1560 DAvid HAMSTRA, P.E.
Orlando. FI 3280 I
phone: 407-422-8062 fax: 407-849-940 I Stormwater Management Dept
~j
~~~~~i.~~:~~i~~~~ii.~~~:?~~ii.~~~l
PavementjUnderdrain Evaluation For Pioneer Key II
Pioneer KeY Regional Drainage Improvements; City of Ocoee, Florida
Dear Mr. Hamstra:
This is a proposal for follow-up geotechnical engineering consultation on the above project. Our
baseline geotechnical report was issued on September 14, 2006 and is referenced in Table 1.
It is our understanding that the existing 30 ft wide R.O.W.'s are to be reconstructed and buried
utilities are to be installed including water, sewer, storm, reuse and underdrains.
PEe would like our engineering input on the pavement base and underdrain design. This proposal
does not cover any additional field or lab services. We recommend a budget of $2,500 to cover this
work and we will bill for our services on a time and material basis.
Devo Seereeram, Ph.D., P.E.
Consulting Geotechnical Engineer
Pioneer Key - Page 1
Table I. Baseline Report Reference
(j)ate: September 14, 2006
ero:
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
Stormwater Management Department
200 East Robinson Street, Suite 1560
Orlando, FI 3280 I
phone: 407-422-8062 fax: 407-849-940 I
attention:
DAvid HAMSTRA, P.E.
(j)e'Vo's Project :No. 05-121.168
cc:
CITY OF OCOEE
1 50 North Lakeshore Dr.
Ocoee, FL 3476 1
phone:407-905-3100xI505
fax: 407-656-7835
attention: DAvid WhEElER, P.E.
~f
CefJtechnica/ Engineering RepfJrt ffJr ....
o Proposed 8:1: Acre Regional Wet Detention Stormwater Management Pond
@ Stormwater Conveyance Pipe from Pioneer Key I to Proposed Pond
@ Pavement Evaluation For Pioneer Key I & Pioneer Key II
o Laboratory Chemical Analysis on Soils from Percolation Pond Area
City fJf OcfJee. Orange CfJunty. SectiOn 18. TfJwnship 22 S. Rtlllje 28 E. F/fJrkla
We look forward to working with PEC and the City of Ocoee on this project. Feel free to contact
us if any questions.
Sincerely,
9)wo. Seeueuun
Devo Seereeram, Ph.D., P.E.
Devo Seereeram, Ph.D., P.E.
Consulting Geotechnical Engineer
Pioneer Key . Page 2
James M. Dunn, II, P.S.M.
Brian R. Garvey, P.E.
Gary B. Krick, P.S.M.
Myron F. Lucas, P.S.M.
Thomas K. Mead, P.S.M.
Timothy Mosby, P.S.M.
James L. Petersen, P.S.M.
Larry W. Prescott, P.S.M.
William C. Rowe, P.S.M.
Marcia E. Russell, P.S.M.
George E. Snyder, P.S.M.
Roger Lonsway, P.S.M. (Retired)
Donna L. Canney, C.S.T., IV
Frank B. Henry, C.S.T., IV
David M. Rentfrow, C.S.T., IV
Celeste B. van Gelder, C.S.T., IV
,@
SOUTHEASTCRN SURVEYTNG & MAPPING CORP.
SURVEYING FLORIDA SINCE 1972
Land SUNeying & Mapping SeNices . Sub-Surface Utility Designation & Location SeNices . GPS Asset Inventories. Geographic Information Systems
December 6, 2006
Via Email DWH@peconline.com
Mr. David W. Hamstra, P.E.
Professional Engineering Consultants, Inc.
200 East Robinson Street, Suite 1560
Orlando, FL 32801
RE: Pioneer Key Park Phase Two
Section 18, Township 22 South, Range 28 East, Orange County, Florida
Dear Mr. Hamstra,
Weare pleased to submit our Proposal for surveying services on the above referenced project.
SCOPE OF WORK:
Provide a Topographic Survey in accordance with Chapter 61G17-6 F.A.C. to include the
following:
1. Provide structure locations and pipe information for the outfall system located
east of the inlets on Periwinkle Key Drive.
2. Designate and locate all utilities within the subdivision including size, type,
inverts, clean-out locations and providers (majority of utilities are located in the
rear portion of the lots.
3. Locate all trees (3" diameter and larger) along with sheds, fences and any other
surface obstacles that lie in the vicinity of the rear portion of the lots.
4. Provide the locations of all building envelopes within the project area
5. Provide full survey of the lift station located southeast of the Sand Dollar Key
Drive entrance. This survey will include the property or easement boundary, the
wet well characteristics (diameter, floor elevation, intake elevation, inverts of
incoming sewer connections) and the location of all above ground facilities
(control panel, perimeter fence, etc.).
The final product will be two (2) certified prints, and an electronic file on disk for your use.
Our fee for the above referenced work is outlined on the attached fee sheet.
OFFICE
LOCATIONS
6500 All American Boulevard, Orlando, Florida 32810 407/292-8580 Fax 407/292-0141 e-mail: info@southeastemsurvevinO.com
1130 Highway 90, Chipley, Florida 32428 850/638-0790 Fax 850/638-8069 e-mail: info{1ilsoutheasternsurvevinO.com
Page 2
Mr. David W. Hamstra, P.E.
We anticipate completion of the above described work within Five (5) weeks after receipt of a
written notice to proceed. Payment is expected within thirty (30) days of invoice.
We look forward to the opportunity to work with you on this project.
Sincerely,
r;At4
James L. Petersen, P.S.M.
Vice President/Project Manager
lLP:jlp
If your firm requires a contract to be in place, a PROFESSIONAL SERVICES AGREEMENT
will need to be furnished to Southeastern Surveying and Mapping Corporation in lieu of your
signature of approval. No work will be commenced prior to the acceptance of said agreement in
writing by both parties. AN AGREEMENT/CONTRACT WILL NOT BE ACCEPTED
AFTER TillS PROPOSAL LETTER HAS BEEN SIGNED AND WORK HAS
COMMENCED.
If the above scope, period of service and method of compensation meets with your approval,
please execute below and fax to Southeastern Surveying & Mapping Corp. as notice to proceed
along with the notice of commencement.
ACCEPTED BY:
Authorized Signature
Printed Name
Date
Title
The person signing this Acceptance Statement has the legal authority to bind this firm to
the terms of this proposal and has read and agrees to the terms of this proposal, and
additionally has the legal authority to guarantee payment for the tasks completed under
this agreement.
OFFICE
LOCATIONS
6500 All American Boulevard, Orlando, Florida 32810 407/292-8580 Fax 407/292-0141 e-mail: info(1ilsoutheastemsurvevinQ.com
1130 Highway 90, Chipley, Florida 32428 850/638-0790 Fax 850/638-8069 e-mail: info(1ilsoutheastemsurvevinQ.com
FEE QUOTATION PROPOSAL
Date: December 6. 2006
Project Name:
Pioneer Key II Mobile Home Park Infrastructure Improvements
Contract:
Professional Engineering Consultants, Inc.lCity of Ocoee
Name of Firm: Southeastern Surveying & Mapping Corporation
~ PLS SEN TECH DRAFTSPERSON I 2 MAN CREW I 3 MAN CREW
Man Hrly Fee Man Hrly Fee Man Hrly Fee Man Hrly Fee Man Hrly Fee
Hrs Rate Hrs Rate Hrs Rate Hrs Rate Hrs Rate
Recover & Check Horizontal! Vertical I 110.00 11000 4 80.00 320.00 70.00 000 10 110.00 1,100.00 130.00 000
Control
Designate all Utilities 19 110.00 2,090.00 35 80.00 2,800.00 70.00 000 112 110.00 12,320.00 130.00 0.00
Location of utilities and rear yard topography I 11000 110.00 10 80.00 800.00 32 70.00 2,240.00 60 110.00 6,600.00 130.00 0.00
and building envelopes
Storm Sewer Outfall Survey 110.00 0.00 80.00 0.00 2 70.00 140.00 4 110.00 440.00 130.00 0.00
Lift Station Survey 110.00 0.00 80.00 0.00 4 70.00 280.00 6 110.00 660.00 130.00 0.00
0.00 000 000 000 0.00
0.00 000 0.00 000 000
000 000 000 000 0.00
0.00 000 0.00 000 000
LUMP SUM FEE BREAKDOWN
Professional Surveyor
Senior Technician
Draftsperson
Two-Man Crew
Three-Man Crew
$
$
$
$
$
2,310.00
3,920.00
2,660.00
2I,120.00
0.00
LUMP SUM FEE TOTAL
$
30,0 I 0.00
PEe
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
November 27,2006
OE-404
1-1.0
Mr. James L. Petersen, P.S.M.
Vice President
Southeastern Surveying and Mapping Corp.
6500 All American Boulevard
Orlando, Florida 32810-4350
Re: Pioneer Key II Mobile Home Park
Infrastructure Improvements
Additional Survey Request
SSMC Drawing No. 51282001
Dear Jim:
PEC (Mike Galura and Steve Medeiros) recently performed a field review of the
subject project area. The purpose of this field review was to determine if any
additional survey was necessary in order to begin the design of the proposed
improvements. As a result of our field review, we respectfully request that SSMC
perform the additional survey tasks listed below.
1. Provide elevation shots at the centerline of all interior roadways within
Pioneer Key II (PK2).
2. Provide elevation shots at the three (3) entrances to PK2 extending out to
the centerline of Palm Drive. The three (3) entrances are Sundial Key
Drive, Periwinkle Key Drive and Sand DoJrar Key Drive.
3. Provide structure locations and -pipe information (inverts, size, material) for
the outfall system located east of the inlets on Periwinkle Key Drive. This
outfall system begins at the ditch located adjacent to the playground and
proceeds north through the inlets on Sand Dollar Key Drive, beneath Palm
Drive and connects to the Northwest Ditch.
4. Provide culvert information (inverts, size, material) for. the Sand Dollar Key
Drive and Periwinkle Key Drive entrances along with ground shots around
the upstream and downstream ends of the culverts.
5. Provide utility information (locations, type, inverts, clean-out locations,
providers, etc.) throughout the project area. Please note that the majority of
the utilities are located in the rear portion of the lots. Also, please locate
any surface obstacles (trees with diameters of 3-inches or greater, sheds,
fences, etc.) that lie in the vicinity of the rear-lot utilities.
6. Provide the locations of all building envelopes within the project area.
engineers
planners .
surveyors
"Engineering Our Community"
200 East Robinson Street. Suite 1560. Orlando, Florida 32801 -407/422-8062. FAX 407/849-9401
Mr. James L. Petersen, PSM
November 27, 2006
Page 2
7. Please survey the lift station located southeast of the Sand Dollar Key Drive
entrance. This survey must include the property or easement boundary, the
wet well characteristics (diameter, floor elevation, intake elevation, inverts
of any incoming sewer connections) and the location of all above-ground
faCilities (control panel, perimeter fence, etc.)
In terms of project scope, PEC considers tasks 1, 2 and 4 as necessary to
complete the original assignment. We also acknowledge that tasks 3, 5, 6 and 7
are additional services; please prepare an amendment to the original scope and
fee proposal in order to carry-out these tasks and submit to the attention of David
Hamstra as soon as possible.
As always, thank you very much for your assistance and cooperation. If you have
any questions or require any additional information, please contact either me or
Mike Galura at (407) 422-8062, extensions 195 and 185, respectively.
Respectfully,
PEC / Professional Engineering Consultants, Inc.
Stephen C. Medeiros, PE
Project Engineer
smedeiros@peconline.com
cc: David Wheeler, City of Ocoee
Steve Krug, City of Ocoee
David Hamstra, PEC