Item #18b Canvassing Board Issues: March 2007 Election
AGENDA ITEM COVER SHEET
Meeting Date: January 16, 2007
Item #
1& b
Reviewed By:
Department Director:
City Manager:
Subject: Canvassing Board Issues; March 2007 Election
Contact Name:
Contact Number:
Beth Eikenberry
X1022
~
Background Summary:
Pursuant to Florida Statute 101.5614 and Ocoee City Charter Section C-50, the Canvassing Board shall meet at noon on
March 14, 2007, in the presence of members of the public desiring to witness the proceedings. The Board will declare
the results of the canvass and results of the election. Under new election laws, any outstanding provisional ballot cannot
be counted until after Friday, March 16, 2007, at 5:00 p.m. If such ballots exist in the Ocoee General Election, the
Canvassing Board will continue the meeting on noon, Monday, March 19,2007, to include those ballots, and declare the
official results of the Election. In accordance with the City Charter, the Canvassing Board will consist of Mayor
Vandergrift, Commissioner Anderson, and Commissioner Keller. The Canvassing Board Criteria issued by the
Supervisor of Elections Office has been submitted the for your consideration.
Additionally, the Canvassing Board has historically met in the Commission Chambers Conference Room and Staff' is
recommending the Board meet at the Supervisor of Elections Office. Bill Cowles, Supervisor of Elections, requested
that all ballots are counted on the high-speed tabulators rather than the smaller rented tabulators. These machines are
faster and have a higher degree of accuracy in reading the cards without rejecting them, creating less ballots that need to
be duplicated and re-tabulated.
Issue:
1) Should the Mayor and Commission approve the Canvassing Board Criteria as submitted by the Orange County
Supervisor of Elections Office?
2) Should the Mayor and Commission approve the relocation of the Canvassing Board to the Supervisor of Elections
Office at 119 West Kaley Avenue, Orlando, Florida?
Recommendations
Staff recommends 1) approval of the Canvassing Board Criteria and 2) approval of the Canvassing Board meeting
location at the Supervisor of Elections Office at noon on Wednesday, March 14, 2007, for the General Election, and
noon on Wednesday, April 11, 2007, for a Run-off Election, if necessary.
Attachments:
Canvassing Board Criteria
Charter Section C-50
Financial Impact:
None
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_ Consent Agenda
Public Hearing
-L Regular Agenda
~ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Orange County Canvassing Board
Canvassing Criteria 2007
1
Absentees Accept Reject Case by Case
No Signature X
Signature does not match X
Voter signed envelope that had a label for someone else and the other person X
had a request on file
Voted wrong ballot card (voter has moved) X
Voter deceased or canceled since ballot returned - New 06 X
Late return of absentee ballot X
Voted early or at the polls X
Voter writes date on certificate SOE Time/date stamp governs
First time voters who registered by mail - Special Absentees Accept Reject Case by Case
Voter provides proper identification or indicates exemption X
Voter does not provide proper identification or indicate an exemption by 7 pm X
Once the above is determined, ballot is canvassed as all other absentees
Provisional Ballots Accept Reject Case by Case
Voter is eligible, signature matches, correct precinct X
Voter is eligible but did not have proper ID - Signature matches that on file X
Voter given the provisional in error--should have voted a regular ballot X
Voter is eligible, signature matches, NOT the correct precinct X
Not found - not registered to vote X
Voter moved out of county X
Voter was canceled as a Felon X
Voter was canceled for other reasons X
Voter registered after the books closed X
Voter's application was incomplete so not eligible to vote X
Voter eligibility questioned because FVRS ID match not complete and FVRS
does confirm match prior to end of canvassing period. OR voter does show X
up with acceptable evidence of eligibility.
Voter eligibility questioned because FVRS ID match not complete and FVRS X
has not confirmed match prior to end of canvassing period. Voter does not
show up with evidence of eligibility or it was not acceptable proof of eligibility.
Voter's signature does not match and voter refuses to sign "Signature Differs" X
Affidavit. If siQnature on Prov matches that on file in the SOE office
Adopted February 10, 2006
Orange County Canvassing Board
Orange County Canvassing Board
Canvassing Criteria 2007
2
Voter's signature does not match and voter refuses to sign "Signature
Differs" Affidavit. If signature on Prov does not match that on file in the SOE
office
Voter had been sent an absentee ballot, did not surrender it, absentee ballot
has not been received by SOE
Voter's right to vote has been challenged
Voter has disputed party affiliation in a primary - provisional ballot is the wrong
party according to SOE research
Voting hours extended - voter is eligible and in the correct precinct
Voting hours extended - voter is eligible and NOT in the correct precinct
Absentees from Overseas Voters (10 days after the election)
No Postmark or date
Dated or postmarked on election day
Dated on or before election day but postmarked later or no postmark
Dated and postmarked after election or dated after election with no postmark
State Write-In Ballot
Wait to see if we have requests
x
X
X
X
X
X
Accept Reject Case by Case
X
X
X
X
Acce,p~..
.. . .~eject:::R~~:~~r.sa!;e
Federal Write In Absentee Ballot
Must be a registered voter in Orange County
Must have requested an absentee ballot by the 6th day before election - New 06
Must have signed the FWAB and the signature verified
Adopted February 10, 2006
Orange County Canvassing Board