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08-12-15 Budget Workshop Budget Workshop OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive, Ocoee,FL August 12, 2015 MINUTES 6:00 p.m. I. CALL TO ORDER Mayor Grogan called the meeting to order and said we will be starting with a presentation recommended by the City Manager. II. Introduction — City Manager Frank City Manager Frank advised that one of the items they should begin with is the issue of Health Insurance. They have had some terribly steep increases in the past year resulting in the transfer of funds. Representatives from the Crowne Group are present to give a presentation on options for the Commission to consider in bringing the cost down for next year. Mackie Brannon, Crowne Group Representative, distributed a handout and gave a PowerPoint presentation that covered the group plan history from years 2007/2008 through 2014. Several options for the Health Insurance for FY15/16 were provided and the Commission was asked to meet with the City Manager individually should they have any questions. The City Manager advised this item could be adopted via the budget public hearing or it can be presented as an agenda item at a future Commission Meeting. III. FY15/16 Budget Overview - Finance Director Horton Finance Director Horton provided a PowerPoint presentation summarizing the Proposed Budget for FY2015-2016. Budget Highlights in the presentation covered: D Personnel D Consultant and Contractual Services D Vehicles D Equipment D Capital Improvements IV. Wish List for FY15/16 Budget - Distributed (attached) V. Discussion BY ORDER OF DEPARTMENTS: Page 3-11 Commissioner Wilsen commented that she felt the travel expense for the Commissioner's should be $6,000 for each of them. Commissioner Johnson commented that he would like for the travel policy for the Commission to go back to what it originally was and only cover the cost of the person travelling for the City. He also suggested they go by the Runzheimer August 12, 2015 Page 2 of 4 City Commission Budget Workshop for the food. Further discussion ensued regarding travel expenses for the Commission. Commissioner Wilsen asked staff to please bring forward travel costs for each of the Commissioners from the last three years. Page 3-21 Commissioner Keller inquired about the election expenses and said he thought $50,000 should have been budgeted instead of the $31,000. City Clerk Eikenberry advised the Special Election will be funded by funds from this year and next year. The March election will piggyback off the County. Page 3-30 Commissioner Wilsen inquired about the Education Incentive Program being $0. Finance Director Horton advised that was moved to Department 5-16 General Government. There is $35,000 that was budgeted. Commissioner Wilsen asked if that was adequate funding. Human Resources Director Williford said the funds have been raised for next year and the Education Incentive Committee will be meeting in the near future regarding making changes to the program that would potentially reduce some of the costs they incurred this past year. Page 3-38 Commissioner Keller inquired about the plus $100,000 and minus $250,000 under Operating — Land Development and Comp Plan Code Amendment. It was explained that the $250,000 is the reduction from this year and the $100,000 is what they are actually looking to spend next year. Commissioner Keller said it is his understanding that there is one director in the DROP this year and if that is the case they have spoken about getting an Economic Director for a full time basis. He inquired if now would be a good time to do this. Discussion ensued. Page 3-42 Commissioner Keller said that under Capital Outlay it shows the Clarke Road/A.D. Mims loan and principal/interest. He inquired as to what would happen if the expected sale goes through on that property. Finance Director Horton advised on page 3-7 there is offsetting revenue under Sale of Land so all that is being reflected is paying off the debt. Brief discussion ensued. Wish list item (Public Works Dept.) — Commissioner Keller said that at the request of constituents he added the street lighting of Johio Shores Road to the wish list and wanted to know if that was County of City jurisdiction. Public Works Director Krug advised that the area he is referring to would be in the City and it would be a cost of$10,000. Page 3-62 Mayor Grogan inquired about demolitions under Capital Outlay and if they were City-owned properties. Public Works Director Krug explained the property that was recently purchased off Geneva Street which is part of the stormwater expansion; two homes will need to be demolished. Also two structures on the Kissimmee Ave./McKey property will need to be demolished as well. Page 3-69 Mayor Grogan inquired if additional money ($6,000) was given to the CACOPD advisory board. It was explained that there are some funds included for the Spring Fling which is also sponsored by the Police Department. Funds are broken down as follows: $4,000 (Spring Fling Event), $1,000 (Police Infraction Hearing Board), and $1,000 (CACOPD). Mayor Grogan August 12, 2015 Page 3 of 4 City Commission Budget Workshop inquired what the total cost was for the Spring Fling. Police Chief Brown advised the total cost of the Spring Fling is $6,000 with some funds coming from the Forfeiture Funds. Page 3-82 Commissioner Wilsen inquired about the sales on the columbarium. She was advised that out of the 48 niches available about 6 niches have been sold. Page 3-86 Mayor Grogan inquired if it could be explained how the lists of roads in the City to be paved were picked. Public Works Director Krug explained the process. Commissioner Johnson inquired if staff examined the roads that were added to the wish list. Public Works Director Krug said he did examine the roads and he agrees that Wurst Road and Ocoee Hills/Brentwood will need to be resurfaced. There were a lot of requests for paving but he feels some of the other roads are mostly surface conditions and do not need to be done at this time. Public Works Director Krug shared that he did add some additional streets to the wish list so they could see the cost of the roads. Some of the streets listed may not be need considered for another three years or so. Further discussion ensued regarding street paving and speed bumps. Page 3-100 Commissioner Wilsen advised she has had a lot of residents come to her regarding the additional transfer of funds for Founders' Day and was wondering if a change was considered so the City does not find itself in that situation again. The budget shows $95,000 for the upcoming budget which is an increase of $20,000. Discussion ensued regarding previous years and the transfer of funds. Commissioner Wilsen inquired if the Founders' Day Committee has discussed making this a paying event. Commissioner Johnson said it could not be a paying event with the openness of the Bill Breeze Park. If it was moved to an area such as the Jim Beech Center than they could close off access to the event and have a gated entrance. He advised they have increased the number of seats in the preferred seating area so that will generate more revenue. Further discussion ensued. Page 4-7 Commissioner Keller inquired about the transfer in for $25,000. It was explained that solid waste borrowed money from stormwater to purchase all the recycling carts so it is being paid back. Mayor Grogan briefly commented that in the Capital Outlay there are a couple of drainage projects (White Road and Peach Lake Manor) that will be done and will help resurface that area. Public Works Director Krug advised that it will incorporate the reconstruction of the road. Commissioner Johnson inquired if that would be done before the budget ends. He was advised that it is going out to bid soon. Page 5-8 Commissioner Keller said he noticed that they had Septic Pumping and was wondering if that is the new program they are looking into. Utilities Director Smith said that will be part of the new program. He further shared that they hope to bring a recommendation to them for the vendors at September 1St meeting and will follow-up with a recommendation for a rate to be set so they can begin a soft start on October 1st. Commissioner Wilsen asked if he could explain the solar farm. Utilities Director Smith said they are planning to install a solar farm behind the Utilities Administration Building. It will go through the first phase with the August 12, 2015 Page 4 of 4 City Commission Budget Workshop $80,000 and they believe they will have enough facilities to offset half of the power for the administration building. Further explanation was given on the solar farm program. Commissioner Wilsen commented about an article in the West Orange Times regarding the County's recycling program. Discussion ensued. Mayor Grogan advised they have covered all departments. Consensus of the Commission was to cancel the second budget workshop scheduled for August 19tH IV. ADJOURNMENT Meeting adjourned at 7:53 p.m. APPROVED: Attest: City of Ocoee lietit-Fyike ier-cy City Clerkr Er Lir 11711I . fn,f,tan4e S166;1-1- ,emoso , Approved December 5, 2017 Under Agenda Item 1 6