12-19-17 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
DECEMBER 19,2017
5:30 P.M. Christmas Parade Trophies Presentation—Ocoee Lions Club
AGENDA
6:15 P.M. REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE
MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE
COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA
AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held
December 5,2017. (City Clerk Sibbitt)
2. Approval of Election Contract between the City of Ocoee and the Orange
County Supervisor of Elections Office for the March 2018 General Municipal
Election. (City Clerk Sibbitt)
The Supervisor of Elections Office submitted a contract for the March 13, 2018, General
Municipal Election. Staff recommends that the Honorable Mayor and City Commissioners
approve the 2018 Vote Processing Equipment and Elections Services Contract for Municipal
Elections to be in effect for the 2018 Election.
3. Approval of Resolution Relating to the Acquisition by Eminent Domain of
Property. (Assistant City Manager Shadrix)
The City needs to acquire certain property for the City of Ocoee City Hall Complex Project.
4. Approval of City of Ocoee Easement to Orange County for Preserve at
Crown Point Phase 2A. (City Attorney Cookson)
The City Commission previously selected Mattamy Homes as the preferred purchaser of the
Ocoee Crown Point residential property owned by the City. On May 16, 2017, the City
Commission approved the Plat for Phase 2A. In connection with its review of this project,Orange
County Utilities has requested the City of Ocoee execute the attached Access and Utility Easement
in favor of Orange County. The City's Development Engineer has reviewed the requested
easement and has deemed it to be in compliance with the approved plans.
Regular City Commission
December 19,2017
5. Approval of Third Amendment to Development and Economic Incentive
Agreement City Center West Orange Phase 1. (City Planner Rumer)
On September 6, 2016, the City Commission approved and executed a Development and
Economic Incentive Agreement for City Center West Orange Phase 1, by and between CCWO
Development Management, LLC, WSCC Development, LLC, MB II, the City of Ocoee, and the
Ocoee CRA, for the development of City Center West Orange. Subsequent to the execution of the
Original Agreement which was on October 3, 2016, on October 13, 2016, CBPW acquired the
property fee simple from WSCC Development, LLC by a Special Warranty Deed. By its
acquisition of the above referenced parcels, CBPW must undertake all obligations inuring to
WSCC Development, LLC and CCWO Development Management, LLC under the Original
Agreement and by this Amendment. Additionally, a First Amendment to Development and
Economic Incentive Agreement was approved and executed at the December 6, 2016, City
Commission meeting which amended Section 4 of the agreement to include a provision allowing
the economic incentives to be used by the City Center West Orange project on all properties
associated with the City Center West Orange development within the Target Area 2. A Second
Amendment to Development and Economic Incentive Agreement was approved and executed at
the January 17, 2017, City Commission meeting, which provided for the expiration dates for
groundbreaking to be extended from January 1, 2017 to March 1, 2017, and the site development
completion date from August 31, 2017 to December 30,2017 on all properties associated with the
City Center West Orange development within the Target Area 2. The developer and staff have
recognized that certain milestones within the Second amended agreement need additional time
under the terms and therefore, a Third Amendment to the Development and Economic Incentive
Agreement is required. The Third Amendment to Development and Economic Incentive
Agreement provides for the expiration dates for Building Permit submittal to be extended from
December 30, 2017 to July 2, 2018, and construction completion of Maine Street Section 2 date
from December 1,2017 to July 2,2018.
6. Approval to Piggyback Uniform Vendor Contract. (Police Chief Brown)
The City Manager's approval authority was exceeded for a single vendor. The City of Ocoee
Police Department purchased uniforms totaling $49,498.88 from Red The Uniform Tailor, Inc.
The City of Ocoee Fire Department purchased boots from the same vendor for $2,535.08. The
combined purchases exceeded the City Manager's approval authority for a single vendor by
$2,033.96. Since the total amount spent at Red The Uniform Tailor, Inc., is over the City Manger's
approval threshold, entry into a contract is required by either obtaining three quotes, using a sole
source,or with a piggyback contract.
7. Approval to Reduce the Fiscal Year 2017/2018 Budgeted Purchase of 29
Automated External Defibrillators (AEDs) to 28 AEDs. (Police Chief Brown)
The City of Ocoee Police Department received budget approval to purchase 29 AEDs in budget
year 2017/2018 at a cost of$37,700. Due to a price increase, the police department would like to
change the number of AEDs to purchase from 29 to 28 to remain within the approved budget.
8. Approval of Engineering Design Services for Downtown Street
Redevelopment with CPH, Inc. (Public Works Director Krug)
The City Commission approved the Downtown Master Plan in October 2016 and the project list
associated with the plan. The Engineering Design Services for the Downtown Streets included in
the approved plan were awarded to CPH, Inc.,under RFQ#1705 at the July 18,2017 Commission
meeting. Public Works and Utilities have worked with CPH to finalize the scope of services and
negotiate the contract. Included with the road upgrades is the replacement of approximately 4,450
feet of potable water main and the addition of 1,780 feet of gravity sewer.Funding for the utilities'
design($59,947.04)will utilize $42,831.69 from 410-533-00-6302 (Water Repair& Replacement
Fund) and $17,115.36 from 417-535-10-6302 (2016 Utilities Bond Proceeds - Project #17103).
Construction funds for water, estimated at $245,000, will need to be approved in the Fiscal Year
2019 Budget (401-533-10-6302), and funds for the gravity sewer, estimated at $170,000, will
come from the 2016 Utilities Bond Proceeds, subject to reimbursement expenses occurring with
the purchase of the 2 N. Bluford Avenue property. The 2 N.Bluford Avenue parcel was purchased
to gain a sanitary sewer easement 15 feet wide running east to west along the northern 15 feet of
the property with the remaining portion of the property to be used by the City or sold.
2IPage
Regular City Commission
December 19,2017
9. Approval to Award RFQ #1801 Construction Manager at Risk for Lakeshore
Center Expansion. (Purchasing Agent Tolbert)
The City constructed the Lakeshore Center at its present location and in its current configuration
during 2013/2014, with dedication occurring on February 6, 2014. The current effective capacity
for banquet-style seating is 225 persons. Based on local market demand, the City seeks to expand
the banquet capacity to 400+ persons by extending the building to the north. A conceptual plan
was developed by the original project designer, Rhodes + Brito Architects, to explore this
potential expansion. The City subsequently retained the firm to develop the construction plans
needed to implement the conceptual plan. In addition, the expansion project will address existing
issues with the building's lighting control and audiovisual systems. The proposed design effort
schedule has a January 25, 2018 milestone date for plan completion. The current design concept
has an enlarged pre-function (lobby) area that also serves as a smaller meeting/banquet facility,
plus a separate accessory storage building of 2,500 SF for storing outdoor event equipment and
housing a linen laundry. In compliance with the Consultants' Competitive Negotiations Act
(CCNA), Florida Statutes Section 287.055, et seq., and Florida Statutes Section 255.103,
Construction Management or Program Management Entities, et seq., and the policies and
procedures of the City of Ocoee (City), the City solicited statements of qualifications from
qualified Construction Manager At Risk firms (CMR) to be responsible for construction
administration and general contracting services resulting in the successful, timely, and economic
completion of the City's Lakeshore Center Expansion Project for the best possible value.The RFQ
was advertised on October 8, 2017 and was publicly opened on November 7, 2017. There were
seven (7) responses submitted. The Finance and Support Services Departments reviewed the
qualification statements and all were considered responsive. The three (3) ranked responses were
as follows: (1) Collage Design and Construction Group, Inc.; (2) Charles Perry Partners, Inc.; (3)
Wharton-Smith, Inc. The second public RFQ Evaluation Committee meeting was held on
December 7,2017 for the purpose of interviewing the top three(3)ranked firms and fmalizing the
shortlist for recommendation of award. The evaluation committee short-listed the following firms
in ranked order, and recommends contracting with the top ranked firm, Collage Design and
Construction Group, Inc., (dba The Collage Companies), per the award recommendation from the
Support Services Director.
10. Approval of a Resolution to Rename a Portion of Windermere Road to
Tomyn Boulevard. (Support Services Director Butler)
Tomyn Boulevard on the west side of Maguire Road south of the Florida Turnpike runs west, and
then turns south as it reaches SR 429 and extends roughly parallel to SR 429 as a continuous
segment of pavement to running to Roberson Road; however, due to historical road alignments,
the southern portion of this segment is known as Windermere Road. The name change occurs
approximately 700 feet north of the Roberson Road intersection,as this is the historical location of
the change in alignment and jurisdiction, but there is no physical element, such as an intersection
with another road or a significant change in direction,to clearly mark the road name change at this
location. There is only one structure that will be impacted by the change in name from
Windermere Road to Tomyn Boulevard, which is a communications tower addressed as 775
Windermere Road in unincorporated Orange County. This facility is located immediately north of
the point of name change and the address was likely assigned prior to the road being bisected by
SR 429.
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Regular City Commission
December 19,2017
11. Approval of Code Enforcement Reduction of Fine/Lien for Crawford Tire
Service,Inc.,Regarding 110 Taylor Street. (City Manager Frank)
On April 15, 2005, a code enforcement violation was issued to Crawford Tire, 110 Taylor Street
(Case No. 05-051) for violating Section 115-3 of the city code for large piles of tires and wheels
stored on the property. On June 28,2005,the case was heard before the Code Enforcement Board
and a compliance date of July 15, 2005, was ordered prior to the fine of$150.00 per day being
assessed. The fine has since accrued on a daily basis. No further action was taken by city staff
since 2005, and no further correspondence or contact was made with the business owner. Staff
continued to affirm that the violations continued approximately every four (4) to six (6) months.
On or around July 2017, the City Fire Marshal directed the business owner(Crawford)to correct
the deficiencies noted on the initial code violation citation as a matter of life safety after a small
tire fire. Since that time, Crawford has acted to clean the property of all excess tires and wheels,
and the code officer and fire marshal are in agreement that the property is now in compliance. The
total amount of the lien is approximately $670,000.00 and is related to this one violation from
2005.
G. PUBLIC HEARING -None
H. FIRST READING OF ORDINANCE -None
I. SECOND READING OF ORDINANCE—None
J. REGULAR AGENDA - None
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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