12-19-17 Minutes MINUTES
DECEMBER 19,2017 at 6:15 P.M.
REGULAR CITY COMMISSION MEETING
5: 31 PM
Presentations - Christmas Parade Trophies Presentation (Ocoee Lions Club)
Non-Commercial Commercial
1. Bahia Shrine 1. Martial Arts World of Metro West
2. West Orange VFW Post 4305 2. All-In-One Entertainment
3. American Legion Post 109 3. West Orange Chamber of Commerce
Honorable Mention: Mark Byrd Honorable Mention: The Paw Shop
Scouting Youth
1. Ocoee Cub Scout Pack 217 1. Ocoee HS Marching Knights Band and Auxiliaries
2. Girl Scout Troop 4747 2. Dynamic Fusion Dance Team
3. Daisy Troop 18 3. Renaissance Charter School at Crown Point
Honorable Mention: Boy Scout Troop 198 Honorable Mention: Young Blacks In Action
Community Band and Dancettes Inc.
Church: Knights of Columbus Resurrection Church
Overall: Martial Arts World of Metro West
6:15 P.M
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER- 6:15 PM
Mayor Johnson called the regular session to order at 6:15 p.m. in the Commission Chambers of
City Hall. The invocation was led by Commissioner Keller followed by the Pledge of
Allegiance to the Flag, led by Commissioner Grogan. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner,
Commissioner Keller
B. PRESENTATIONS AND PROCLAMATIONS - None
C. COMMENTS FROM CITIZENS/PUBLIC - None
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Regular City Commission
December 19, 2017
D. STAFF REPORTS AND AGENDA REVIEW - 6:16 PM
City Manager Frank announced before them is the following:
Emergency Item #1 - Arbours at Crown Point Apartments Plat Approval (City Planner
Rumer)
The Arbours at Crown Point Apartments is an apartment complex located on the north side of West Road and west
of SR 429. The lots are identified as parcel numbers 06-22-28-2856-00-013 and 06-22-28-0000-00-083. The overall
parcel is 28.1 acres in size, of which 17.64 is for 240 multi-family units with associated recreation amenities,
stormwater management areas, and public road access. This plat is required in order to dedicate the right-of-way for
newly constructed portions of Fountains West Blvd and to dedicate a twenty-five (25) foot strip of land on the north
side of the Apartments for a future trail connection. This plat also includes an easement for public utility
improvements, namely, a twelve (12) inch reclaimed water main that runs through the property. The Arbours at
Crown Point Apartments is platting prior to receiving a Certificate of Completion; therefore, the developer has
entered into a Two-year Maintenance, Materials, and Workmanship Agreement covering the public improvements
that will become the City's after the recording of the plat.
Motion: Move to approve Emergency Item #1, Arbours at Crown Point
Apartments Plat.
Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion
carried 5-0.
E. COMMISSIONERS ANNOUNCEMENTS - 6:17 PM
Commissioner Grogan—None
Commissioner Wilsen—None
Commissioner Firstner—None
Commissioner Keller—None
Mayor Johnson — 1) Announced the January 2, 2018, Regular City Commission Meeting has
been cancelled. 2) Announced in observance of Christmas Day, City Hall will be closed on
Monday, December 25th and Tuesday, December 26th. Also, City Hall will be closed Monday,
January 1st in observance of New Year's Day. 3) Pursuant to Florida Elections Laws, Chapter
100, Section 100.021 and Ocoee Code of Ordinances, Section 5-13, notice is hereby given by the
City of Ocoee, Florida that an election will be held Tuesday, March 13, 2018, in the City of
Ocoee for the purpose of electing two City Commissioners for three year terms, one (1)
Commissioner from District Two and one (1) Commissioner from District Four and for voting on
referendum ballot questions regarding changes to the City Charter. Candidates for these offices
must Qualify by filing qualifying papers and fees with the City Clerk during regular office hours
(8:00 a.m. to 5:30 p.m.) beginning at noon on January 19, 2018*, and ending at noon, January
26, 2018, at City Hall, 150 North Lakeshore Drive, Ocoee, Florida. The fee for qualifying for the
office of Commissioner is $90.00. *Corrected date as it was announced that qualifying would begin on
January 18,2018.
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Regular City Commission
December 19, 2017
F. CONSENT AGENDA - 6:19 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -#11.
Moved by Commissioner Keller, seconded by Commissioner Grogan;
With regards to Item #7, Commissioner Wilsen inquired if the Police Department was aware of
the City being placed in a dangerous situation without having the additional AED machine.
Police Chief Brown answered that the AED will be placed in their police vehicles and the Police
Department does have a funding source to cover the one (1) AED machine that was just
removed; that request will come before the Commission at a future meeting. Commissioner
Wilsen also inquired about Item #11 and how would it be handled if the Code Enforcement
situation is to revert back. City Manager Frank explained that the case would be handled before
the Special Magistrate or Code Enforcement Board if the violation were to occur again.
Motion carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held December 5,2017.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Election Contract between the City of Ocoee and the Orange County
Supervisor of Elections Office for the March 2018 General Municipal EIection. (City
Clerk Sibbitt)
The Supervisor of Elections Office submitted a contract for the March 13, 2018, General Municipal Election.
Staff recommends that the Honorable Mayor and City Commissioners approve the 2018 Vote Processing
Equipment and Elections Services Contract for Municipal Elections to be in effect for the 2018 Election.
Approved on Consent. Motion carried 5-0.
3. Approval of Resolution Relating to the Acquisition by Eminent Domain of Property.
(Assistant City Manager Shadrix)
The City needs to acquire certain property for the City of Ocoee City Hall Complex Project.
Approved on Consent. Motion carried 5-0.
4. Approval of City of Ocoee Easement to Orange County for Preserve at Crown Point
Phase 2A. (City Attorney Cookson)
The City Commission previously selected Mattamy Homes as the preferred purchaser of the Ocoee Crown
Point residential property owned by the City. On May 16, 2017, the City Commission approved the Plat for
Phase 2A. In connection with its review of this project, Orange County Utilities has requested the City of
Ocoee execute the attached Access and Utility Easement in favor of Orange County. The City's Development
Engineer has reviewed the requested easement and has deemed it to be in compliance with the approved plans.
Approved on Consent. Motion carried 5-0.
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5. Approval of Third Amendment to Development and Economic Incentive Agreement
City Center West Orange Phase 1. (City Planner Rumer)
On September 6, 2016, the City Commission approved and executed a Development and Economic Incentive
Agreement for City Center West Orange Phase 1, by and between CCWO Development Management, LLC,
WSCC Development, LLC, MB II,the City of Ocoee,and the Ocoee CRA, for the development of City Center
West Orange. Subsequent to the execution of the Original Agreement which was on October 3, 2016, on
October 13, 2016, CBPW acquired the property fee simple from WSCC Development, LLC by a Special
Warranty Deed. By its acquisition of the above referenced parcels, CBPW must undertake all obligations
inuring to WSCC Development, LLC and CCWO Development Management, LLC under the Original
Agreement and by this Amendment. Additionally, a First Amendment to Development and Economic
Incentive Agreement was approved and executed at the December 6, 2016, City Commission meeting which
amended Section 4 of the agreement to include a provision allowing the economic incentives to be used by the
City Center West Orange project on all properties associated with the City Center West Orange development
within the Target Area 2. A Second Amendment to Development and Economic Incentive Agreement was
approved and executed at the January 17, 2017, City Commission meeting, which provided for the expiration
dates for groundbreaking to be extended from January 1, 2017 to March 1, 2017, and the site development
completion date from August 31,2017 to December 30, 2017 on all properties associated with the City Center
West Orange development within the Target Area 2. The developer and staff have recognized that certain
milestones within the Second amended agreement need additional time under the terms and therefore, a Third
Amendment to the Development and Economic Incentive Agreement is required. The Third Amendment to
Development and Economic Incentive Agreement provides for the expiration dates for Building Permit
submittal to be extended from December 30, 2017 to July 2, 2018, and construction completion of Maine
Street Section 2 date from December 1,2017 to July 2,2018.
Approved on Consent. Motion carried 5-0.
6. Approval to Piggyback Uniform Vendor Contract. (Police Chief Brown)
The City Manager's approval authority was exceeded for a single vendor. The City of Ocoee Police
Department purchased uniforms totaling $49,498.88 from Red The Uniform Tailor, Inc. The City of Ocoee
Fire Department purchased boots from the same vendor for$2,535.08. The combined purchases exceeded the
City Manager's approval authority for a single vendor by $2,033.96. Since the total amount spent at Red The
Uniform Tailor, Inc., is over the City Manger's approval threshold, entry into a contract is required by either
obtaining three quotes,using a sole source,or with a piggyback contract.
Approved on Consent. Motion carried 5-0.
7. ` Approval to Reduce the Fiscal Year 2017/2018 Budgeted Purchase of 29 Automated
External Defibrillators (AEDs)to 28 AEDs. (Police ChiefBBrown)
The City of Ocoee Police Department received budget approval to purchase 29 AEDs in budget year
2017/2018 at a cost of $37,700. Due to a price increase, the police department would like to change the
number of AEDs to purchase from 29 to 28 to remain within the approved budget.
Approved on Consent. Motion carried 5-0.
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8. Approval of Engineering Design Services for Downtown Street Redevelopment with
CPH,Inc. (Public Works Director Krug)
The City Commission approved the Downtown Master Plan in October 2016 and the project list associated
with the plan. The Engineering Design Services for the Downtown Streets included in the approved plan were
awarded to CPH, Inc.,under RFQ#1705 at the July 18,2017 Commission meeting.Public Works and Utilities f'
have worked with CPH to finalize the scope of services and negotiate the contract. Included with the road
upgrades is the replacement of approximately 4,450 feet of potable water main and the addition of 1,780 feet x'
of gravity sewer. Funding for the utilities' design ($59,947.04) will utilize $42,831.69 from 410-533-00-6302 ,
(Water Repair& Replacement Fund) and $17,115.36 from 417-535-10-6302 (2016 Utilities Bond Proceeds -
Project#17103). Construction funds for water, estimated at $245,000, will need to be approved in the Fiscal €.
Year 2019 Budget(401-533-10-6302), and funds for the gravity sewer, estimated at$170,000,will come from
the 2016 Utilities Bond Proceeds, subject to reimbursement expenses occurring with the purchase of the 2 N.
Bluford Avenue property. The 2 N. Bluford Avenue parcel was purchased to gain a sanitary sewer easement
15 feet wide running east to west along the northern 15 feet of the property with the remaining portion of the
property to be used by the City or sold.
Approved on Consent. Motion carried 5-0.
9. Approval to Award RFQ #1801 Construction Manager at Risk for Lakeshore Center
Expansion. (Purchasing Agent Tolbert)
The City constructed the Lakeshore Center at its present location and in its current configuration during
2013/2014, with dedication occurring on February 6, 2014. The current effective capacity for banquet-style
seating is 225 persons. Based on local market demand, the City seeks to expand the banquet capacity to 400+
persons by extending the building to the north. A conceptual plan was developed by the original project
designer, Rhodes + Brito Architects, to explore this potential expansion. The City subsequently retained the
firm to develop the construction plans needed to implement the conceptual plan. In addition, the expansion
project will address existing issues with the building's lighting control and audiovisual systems. The proposed
design effort schedule has a January 25, 2018 milestone date for plan completion. The current design concept
has an enlarged pre-function(lobby)area that also serves as a smaller meeting/banquet facility,plus a separate
accessory storage building of 2,500 SF for storing outdoor event equipment and housing a linen laundry. In
compliance with the Consultants' Competitive Negotiations Act(CCNA), Florida Statutes Section 287.055,et
seq., and Florida Statutes Section 255.103, Construction Management or Program Management Entities, et
seq., and the policies and procedures of the City of Ocoee(City),the City solicited statements of qualifications
from qualified Construction Manager At Risk firms (CMR) to be responsible for construction administration
and general contracting services resulting in the successful, timely, and economic completion of the City's
Lakeshore Center Expansion Project for the best possible value. The RFQ was advertised on October 8, 2017
and was publicly opened on November 7, 2017. There were seven (7) responses submitted. The Finance and
Support Services Departments reviewed the qualification statements and all were considered responsive. The
three(3)ranked responses were as follows: (1)Collage Design and Construction Group, Inc.;(2)Charles Perry
Partners, Inc.; (3) Wharton-Smith, Inc. The second public RFQ Evaluation Committee meeting was held on
December 7, 2017 for the purpose of interviewing the top three(3)ranked firms and finalizing the shortlist for
recommendation of award. The evaluation committee short-listed the following firms in ranked order, and
recommends contracting with the top ranked firm, Collage Design and Construction Group, Inc., (dba The
Collage Companies),per the award recommendation from the Support Services Director.
Approved on Consent. Motion carried 5-0.
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10. Approval of a Resolution to Rename a Portion of Windermere Road to Tomyn
Boulevard. (Support Services Director Butler)
Tomyn Boulevard on the west side of Maguire Road south of the Florida Turnpike runs west, and then turns
south as it reaches SR 429 and extends roughly parallel to SR 429 as a continuous segment of pavement to
running to Roberson Road; however, due to historical road alignments, the southern portion of this segment is
known as Windermere Road. The name change occurs approximately 700 feet north of the Roberson Road
intersection, as this is the historical location of the change in alignment and jurisdiction, but there is no
physical element, such as an intersection with another road or a significant change in direction,to clearly mark
the road name change at this location. There is only one structure that will be impacted by the change in name
from Windermere Road to Tomyn Boulevard, which is a communications tower addressed as 775 Windermere
Road in unincorporated Orange County. This facility is located immediately north of the point of name change
and the address was likely assigned prior to the road being bisected by SR 429.
Approved on Consent. Motion carried 5-0.
11. Approval of Code Enforcement Reduction of Fine/Lien for Crawford Tire Service,
Inc.,Regarding 110 Taylor Street. (City Manager Frank)
On April 15,2005, a code enforcement violation was issued to Crawford Tire, 110 Taylor Street(Case No. 05-
051)for violating Section 115-3 of the city code for large piles of tires and wheels stored on the property. On
June 28,2005,the case was heard before the Code Enforcement Board and a compliance date of July 15,2005,
was ordered prior to the fine of$150.00 per day being assessed. The fine has since accrued on a daily basis.No
further action was taken by city staff since 2005, and no further correspondence or contact was made with the
business owner. Staff continued to affirm that the violations continued approximately every four(4)to six(6)
months. On or around July 2017, the City Fire Marshal directed the business owner(Crawford)to correct the
deficiencies noted on the initial code violation citation as a matter of life safety after a small tire fire. Since that
time, Crawford has acted to clean the property of all excess tires and wheels, and the code officer and fire
marshal are in agreement that the property is now in compliance. The total amount of the lien is approximately
$670,000.00 and is related to this one violation from 2005.
Approved on Consent. Motion carried 5-0.
G. PUBLIC HEARING - None
H. FIRST READING OF ORDINANCE - None
I. SECOND READING OF ORDINANCE—None
J. REGULAR AGENDA - None
K. STAFF ACTION ITEMS -None
L. COMMENTS FROM COMMISSIONERS - 6:22 PM
Commissioner Keller—Wished everyone a safe & Happy Holiday!
Commissioner Firstner—Wished everyone a safe & Happy Holiday!
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December 19, 2017
Commissioner Wilsen — Wished everyone a safe & Happy Holiday! Also had it clarified that
there is no trash pick-up on Monday, December 25th and Monday, January 1st. There will be trash
pick-up on Tuesday, December 26t .
Commissioner Grogan—Wished everyone a safe & Happy Holiday!
Mayor Johnson—Wished everyone a safe & Happy Holiday!
ADJOURNMENT - 6:24 PM
APPROVED:
Attest: 'i o gi/c e •e
j3)1)* 1
Melanie Sibbitt, City Clerk Rusty Joh o'% ayor
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