Item #09 Approval of Landscape Upgrades to Clarke Road
AGENDA ITEM COVER SHEET
Meeting Date: February 6, 2007
Item # 9
Contact Name:
Contact Number:
Steve Krug
6002
Reviewed By:
Department Director:
City Manager:
/~
. et" .... Approve Landscapeljpgri1ctes to. Clarke.Road in the. A
$2,193.60irl irrigation. upgrades and repairs
Background Summary:
Last year the City budgeted $20,000 for landscaping improvements and enhancements to Clarke Road. That funding
was utilized to make improvements to the first three medians along Clarke Road from Highway 50 towards White
Road. Valley Crest, one of the city's contractual landscape service vendors has submitted a proposal to complete the
remaining four medians to complete the section between Highway 50 and White Road. The cost for these
enhancements is $36,242.00, with an additional irrigation repair/replacement proposal for the area of $2, 193 .60. The
Fiscal Year Budget for 06/07 has $40,000 programmed in Capital Improvements for landscaping and irrigation
upgrades to Clarke Road.
Issue:
Should the City Commission approve authorizing a purchase order to Valley Crest in the amount of $36,242.00 for
landscaping enchantments and $2,193.60 for irrigation upgrades and repairs to the Clarke Road Medians completing the
project from Highway 50 to White Road?
Recommendations
Staff recommends that the City Commission approve a purchase order to Valley Crest in the amount of $36,242.00 for
landscaping enchantments and $2,193.60 for irrigation upgrades and repairs to the Clarke Road Medians completing the
project from Highway 50 to White Road?
Attachments:
Proposal
Financial Impact:
The Fiscal Year Budget for 06/07 has $40,000 programmed in Capital Improvements for landscaping and irrigation
upgrades to Clarke Road.
Type of Item:
D Public Hearing
D Ordinance First Reading
D Ordinance First Reading
D Resolution
[8J Commission Approval
D Discussion & Direction
For Clerk's DeDf Use:
[8J Consent Agenda
D Public Hearing
D Regular Agenda
D Original DocumenUContract Attached for Execution by City Clerk
D Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by Utility Department
\04/1
~ N/A
D N/A
D N/A
't
'U~J-~ ':l:lt' r., I I to r:ror. -p '~\j ".1 It l:.f I toll to{:.a.. ~tl ~"II {I r...
November 7, 2006
Stephen Krug
Director of Public Works
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
407 905-3100 ext. 6003
RE: Clarke Road Landscape Enhancement Proposal Remainder of Center Medians from
West Colonial Drive up to White Road.
Dear Stephen,
T hank you, for the opportunity to present you with a landscape upgrade proposal for your property.
We hereby propose to furnish all necessary labor and materials to perform the following work, as per
ValleyCrest Landscape Maintenance plans and specifications.
· Removal of plants and sod not to remain.
· Installation of materials (i.e. plants, mulch, etc.), noted below.
· A post planting fertilizer application for all new plantings.
Special Conditions and Exclusions:
1) This proposal does not include any necessary irrigation repair and or retro-fit.
2) This proposal is based upon perfonning the work on straight time labor rates.
3) This proposal includes (2) lane closures only.
4) This proposal includes mulching of new planted areas only.
*Item #1 - Center Median #3 Beginning @ West Colonial (Additional Plantings):
QTY. PLANT NAME SIZE/TYPE
6 Magnolia "Little Gem" 30 Gallon
92 Mulhly Grass 3 Gallon
8 Hardwood Mulch Cubic Yards
$ 5,817.00
*Scope of Work:
1) Remove sod & install Little Gem Magnolias in (2) groups of (3) and install
(92) Muhly Grass under Magnolias.
Continued on Page 2
e
Page 2
Clarke Road Landscape Enhancement Proposal (Continued)
11-7-06
*Item #2 - Center Median #4 North of #3: $12,542.00
QTY. PLANT NAME SIZE/TYPE
3 Magnolia "Little Gem" 30 Gallon
42 MuWy Grass 3 Gallon
8 Zamia fufuracae 7 Gallon
417 Blueberry Flax Lily 1 Gallon
495 Asiatic Jasmine 1 Gallon
30 Hardwood Mulch Cubic Yards
*Scope of Work:
1) Remove mulch & Liriope on both ends and replace with (495) Asiatic Jasmine & (8)
Zamia furfuracea.
2) Remove Liriope under Crepe Myrtles on N. & S. ends & replace with (232) Blueberry Flax.
3) Planting bed opposite AMC 14 Sign, remove Liriope and replace with (3) Magnolia,
(42) Muhly grass and (185) Blueberry Flax Lily.
*Item #3 - Center Median #5 North of #4: $ 8,904.00
QTY. PLANT NAME SIZE/TYPE
7 Zamia fufuracae 7 Gallon
210 Blueberry Flax Lily 1 Gallon
655 Asiatic Jasmine 1 Gallon
15 Hardwood Mulch Cubic Yards
*Scope of Work:
1) Remove Liriope on N & S end and replace with (655) Asiatic Jasmine & (7) Zamia.
2) Remove mulch under Crepe Myrtles on S. end & replace with (210) Blueberry Flax.
*Item #4 - Center Median #6 Ending @ White Rd.: $ 6,579.00
QTY. PLANT NAME SIZE/TYPE
3 Ligustrum Trees 8'x8'
42 Mulhly Grass 3 Gallon
3 Zamia fufuracae 7 Gallon
38 Blueberry Flax Lily 1 Gallon
280 Asiatic Jasmine 1 Gallon
10 Hardwood Mulch Cubic Yards
Scope of Work:
1) Remove Liriope & Sago palms on N. end and replace with (280) Asiatic Jasmine & (3)
Zamia furfurace.
2) Remove mulch & some Hex schillings under Crepe Myrtles on N. end & replace with (38)
Blueberry Flax.
3) Add (2) Ligustrum trees to existing & under plant with (42) Muhly Grass.
Continued on Page 3
Page 3
Clarke Road Landscape Enhancement Proposal (Continued)
11-7-06
*Item #4 - MOT Traffic Lane Closures (2 Lane Closures):
$ 2,400.00
$ 36,242.00
*TOTAL CONTRACT AMOUNT:
Respectfully submitted,
~4I~
Tim Harris (Account Manager - Landscape Enhancement)
Valley Crest - Landscape Maintenance, Orlando
"This proposal properly signed by your agent has been accepted as authorization to perform the
work. An invoice will be forwarded to your office for payment when the work is completed. All
work will be performed in accordance with the "General Terms & Conditions" which are printed
on, attached and or incorporated herein by reference."
Slwuld this proposal meet your approval, please sign and date below.
Autlwrized Client Representative Signature Approval Date
4777 Old Winter Garden Rd. Orlando, Florida 32811 407292-9600 407291-4966 (Fax)
--~
ValleyCrest
Landscape :Maintenance
4777 Old Winter Garden Road
Orlando. FL 328! I
Phone (407) 192-9600 Fax (407) 291-4966
Contract and Authorization for Extra \-\fork
Pa!'c:
ClienUOwncr's BlIsmc~s Name:
City of Ocoee
Dal'''::
[ 1/8/2006
ConmlctiAE\V No:
40175
Cltent/Owner's Bi!!in!J, Address:
A 1111' lH~COl1mS P:wabTt
] 50 N L.lkcshon: Dr
Oco.:.: FL 3476].2258
Job Name:
eif); of Ocoee
VCLJ\'l Job Number
3411900S99
Client Conlac!:
Job Site Address:
150 N Lakeshore Dr
()coce FL ::1476]
CJient/JobsHt phone no.: (407) 877,8420
ClieDt Fax it:
Chell! EIl1;\jJ,
Val[eyCrest Landscape r....lainrcnancc Rcprcsemati.ve:
Lauren Manis! AE\V # 849569
SCOJH~ of 'York to Perform:
Clarkt. Rd ls/.wu/ii R('pair:.
Line
Number Description
1.000 Head Replacement Pop Up Spray
12"
Unit Extended
Quantity 001\.1 Price Amount
10.000 EA 34.5000 ~4:'1,O()
2,000 Head Replacement Pop Up Spray
6"
26.C)(l(l
fA
30.0000
71:\0. {)(J
3.000 Rtpl,IJ:.Y Broken ;-\ozzle
6.00(l
EA
5.C(l(lO
30.00
Tax:
Toht):
1,155.00
This hid is ralid lor 60 ('alelldar da.l"~ IlIt/~,,\'s ollzuwis'e apprm'cd by Fa/feyen:sl tandsCilfl~' MaintfnfUu;e.
Sales Quote - This is Not an hll'Qice
lnstmetinm:'in \\'011, is (Co be performed without this wrlHerl
;lulhurit:&ion Delllgcorrcctly eOllIJlld<,:(1 .ttJd ~igm:d by the
;luthorizd au.~m (,1' tbe CnlTlr;K't:x or OWl1er. TI1:s 1'.HJST he
,uhl11il1~d !';-Yii'ur b;-;meh officE' prornplly,
lmtnluinns to COnLraelGr or Owner Tllis Sale, OIl(J(~, properly signed by ynur
agent has been accepLed ;~:s <\I.tthoriz:ation to perform tbe work, An illl\,ic(: \,..'j] I lx,
forwilrlJed it> your offIce for paymem whc'" the work lS <.:ompkld, All \..'ork wiJl
be penorl11ed in ;;ccf,r(l'llJl:(;'; with the "Gcn<.:'ml Terms and Con.;litil.l:J, \v:li,::', ;l~l'
prillled on, alladH:J and arc Lncorpoml"d 11;,:1''';'' hy n,r,,;,'r;n:
x
Appro\'t.'d by Vallc}'Crest Rl~presentative
X
Approl'cd by Client RepresentJ:ltive
Date
. ,
._.."."......,-'
ValleyCrest
Landscape !vlaintenance
4777 Old Winter Garden Road
OrlandD. FL 32811
Phone ~4(7) 292-9600 Fax {4(7) 291-.t966
Contract and Authorization for Extra \Vork
Pai:!t::
Cht'lH./OwrWl'~ Bu~we~;, Name:
Cin' of OCl"-'C
Date:
1l/8/20lH'i
Contracl1AEW No:
.WIN
Cht'nt/Ownc(~ Billing Address:
Ann: Acc(lUllts Pavank
150 N Lakc"hote [)r
O....,'el: FL JP61-::':5S
Job Name:
Cil~' of Ococe
YCLIv'l Job Numbc[
340900899
Oi,'IH Cnnt;l(:l:
Job Site /\ddress:
ISO N Lakcshore Dr
Ocoee FL .i476l
Oin;l/Johslle phone \lO,:j..l(PJ 877-8420
Clit:nt b, #:
C!il~nt EmUll:
ValkyCn:;,l Landscape IvlailllclliLnce Rcpn:st'nwll\c:
L\l:rt~nMorri~/ AE\I,,' #: 349570
Scope of Work to Perform:
Clark(' lld lsltwd... Upgrad.,s
Line
1'\umbt.~r Description
1.000 Shruh Risl'f t 22} (fj S2 LOCI
12"' Pop lip {61 (g' $34.50
1.000
DOM
EA
Unit
Ilrice
Extended
Amount
Qmmtity
669.0000
669.00
Tax:
Total:
6(,9.00
HIL, bid i,\ l'Cilid li.IT 6() calt'lldar day.,. llllll:~'.\ r,(!lt'''''i..\t' apprarfd by "allcyCrt:'H l.andJC(IPt: Mr1i/llI~!lall[t',
Sales Quote - Tbis is ~ot an lm'oice
[nSlruCliot)s Ne, \~.cd; i~ 10 ht~ JWlform~d withoul ~his written
"uthU;'il.;!lJ;;,n bl'mg ,;OlTCl'IJy L\,'mpkk~d .:md sig!wd by the
J.uulu:n:d i.H!em of ,It:: C':J:I;I("[~a <'I {}~ n~r. This \tPST h:::
.~utnnl1h"d 'ii,,''yll'llf br~Hh'h l{fk',,' pn)r11pl.Jy_
Itl!;lrudii)n;, l{' (:;mu';:.cl{ir nr OWfWr: Tl!isS,lk~ O!l(l:,~ plOpr:rlv ,i\CrA~d In '.',:1111
ag.;:nl hJS bc~'n accepted as :lllthorizat10n to pcrfl~rr" the \\,o:"k.' :\1; UI\';:'l~"':',\j:l1
fiJrn'2;rdeJ to YOlfr: otT~cc (01 paynl~~nl \\'11;;.~J11he- \\-'ork ik cunlrJt~!t~,d All \l,lc1, v..i
be pLTfL'nncJ in ilcl'"rJ;llw: With the "Gcncr:.;1 '1 L.'nm JIlJ Cmdltlum" wrri;'J) ;;,;,
printed ,:11. attached and itle rll"'orpnra,,,d btrL'in hy ,,,kl\~n('e
x
x
ApI}roved by ValleyCrest Rcpresentative
ApprOl'ed by Client Reprcsentathc
DatC'
o
ValleyCrest
Landscape Maintenance
4777 Old Wimer Garden Road
Orlando, FL 32811
Phone (407) 292-9600 Fax (407) 291-4966
Contract and Authorization for Extra \" ork
Page: 1
ClientiOwnt:.r's Bu!>jnt:.~:'; Name:
City of OClJeC
Date:
I 1/8/2006
ContractlAEW No:
40173
ClicTI..liO.\vn..cr's Billin.~./\ddres.<;:
Atm' Accounts Pa\'able
150 N Lakcshorc Dr
Ococc FL 347612258
Job Name:
Cit)' of Ocoee
VCLM Job Numher
340900899
Clienl Contact;
Job Sile Address:
150 N Lake&horc Dr
Ocace FL 347M
ClicnliJobsile phone no.: (4.{}7) 877-8.420
Client Fax #:
Clien! Emait:
Va!lcyCrest LandscJlpe 1\.'taimenancc Representative:
Hamid Castro'! AE\V # 852364
S(~ope or Work to P(~rforlll:
It:attac/i mb;,~illg zone (In't>>'ee,, 10-11) 10 existing 'Zone.
Line
Number Dcscription
1 ,000 M~lcl'ials
Quantit),
1.00()
llO1\'(
EA
Unit
Price
Extended
Amount
204,6000
204.60
2.000 Electrical/Mainline Labor
3.000
HR
55.oont}
165.00
Tax:
Total:
369.60
riltS bid is ~'alid.f(1r 60 caJl'lldardaJ's IIIlles,\' ot/u!rwiw: upprtll'/ul by V'lIIlfyCrL'.~t Lnnd,\capt Muillle/lt111ce.
Sales Quote - This is Not an hnoice
[nstm("llO[l~. No work tG 10 he jk'[rnrm~'d wichOllllhis wril1l'n
autlKmJ,al~(ln b('ll1b! (",)I")"(<,:,ly nlmplcted and sl,!!Jled hy the
iluthorized a~e:ll oj the Conl.ractor or Owner, This MUST be
sllhm,rtted to"your ':lr;,;t1i:h ()ffin~ promptly,
Instll.Ktions to Contractor Of Owner: This S<J"~s Quot,' proper;)' sii:m~'d hy YOJr
agent hllS heen ac(:(~pted us <llllhorlmlton to perform the wo:k, .-\n illvoi,:c wdl bc
forw:itnkd to your offIce for payment wlv~:1th,< wnrk IS compkto.:d AU '.,nrk wIll
be pmi'Ol'med in acco,d..;KC with the "Gcner;d Terms and C()lIoJ\lon," ....hJch <lrt'
~lrir*,d ,II':, attached and are inmrpol'Uted ht:ri.,in try rl't"cR'oce,
X
ApprOH"d by ValleyCrcst Rcpresentative
X
Apprond b)' Client Representath'c
Date