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Item #06 Approval of Change Order No. 1 for City Pond #11 (Coventry) Restoration from Hurricane Irma ocoee florida AGENDA ITEM COVER SHEET Meeting Date: June 5, 2018 Item # Reviewed By: Contact Name: Stephen C. Krug Department Director: �, Contact Number: 6002 City Manager: /7/, 7 Subject: City Pond # 11 (Coventry) Restoration from Hurricane Irma, Ch nge Order#1. Commissioner Oliver, District 4. Background Summary: At the March 20, 2018 Commission meeting, the repair to the Hurricane Irma damaged outfall structure of the City maintained Pond # 11 in the Coventry Subdivision was awarded to Central Florida Environmental (CFE). Rains from Hurricane Irma had overwhelmed the pond, causing a major washout which needed to be repaired for the pond to function properly. On the day the repair work was awarded, the City experienced severe thunder storms with hail and excessive rains, causing additional damage to the pond. The cost of the additional repair work is $30,776.25. The awarded cost of the initial repair was $115,315.00 with a $130,000.00 budget allocated toward the project to account for normal anticipated overruns, however the severe weather damage could not have been anticipated and additional funds are required to be allocated to cover the repair. As in the original award, the Stormwater Division budget could not anticipate this need for emergency repairs due to Hurricane Irma and allocated the majority of capital funds to debt service for the Downtown Master Stormwater System in the amount of $1,309,000.00. Due to the timing of the Master Stormwater System design and construction, we do not anticipate utilizing funds for debt service in the current fiscal year. Public Works is requesting City Commission approval to allocate $30,000.00 of the Debt Service funds to the City Pond # 11 restoration project to cover the work in Change Order #1 and any additional conditions encountered in the field. The City continues to work with FEMA for reimbursement of the pond restoration costs. Public Works recommends approval to allocate the unused debt service funding for the change order to the stormwater pond restoration project. Issue: Request the City Commission approval allocating Stormwater Division funding for Change Order #1 of the City Pond # 11 restoration project. Recommendations: Recommend the City Commission approve allocating $30,000.00 of the Stormwater Division Debt Service funds to the City Pond # 11 restoration as a Capital Project for Change Order#1. Attachments: CFE Change Order#1, Pond #11 Restoration. Financial Impact: The cost of the restoration work can be adequately funded in the Stormwater Division utilizing unused Debt Service funding up to $30,000.00. Type of Item: (please mark with an x') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. �j�_,46\oma z o _ (11-j T N/A Review ed by ( ) N/A 2 ocoe florida CITY OF OCOEE 150 North Lakeshore Drive Ocoee,Florida 34761 *This Change Order can be authorized by the City Manager* Coventry Subdivision—Existing Stormwater Pond Restoration Project CHANGE ORDER NO. 1 DATE: April 11, 2018 PURCHASE ORDER: 1425434 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $115,315.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $115,315.00 Net Increase (Decrease)Resulting from this CHANGE ORDER $30,776.25 The current CONTRACT PRICE including this CHANGE ORDER $146,091.25 Original CONTRACT COMPLETION DATE: [July 2,20181 Current CONTRACT COMPLETION DALE adjusted by previous CHANGE ORDERS [July 2,20181 Net Increase Resulting from this CHANGE ORDER 101 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER (July 2,20181 Coventry Pond Repair Project • CHANGES ORDERED: I. REQUIRED CHANGES The following changes are required including, resetting Outfall Control Structure, reduction in pipe length, repair Spreader Swale system. The Change Order is a result of additional stormwater runoff damage. Resetting the Outfall Stormwater Box that is greater than 10-ft deep is a net increase of$38,867.50; reduction in ADS pipe length is a saving of$12,070.00, and repair to the spreader swale is a net increase of$3,978.75. The net increase of$30,776.25 is required for this Change Order. II. JUSTIFICATION The changes are justified due to continuous damage caused by intense rainfall. III. NARRATIVE OF NEGOTIATIONS City Representatives reviewed the Change Order and the performed a field visit and determine the additional cost is warranted. IV. PAYMENT The Change Order is $30,776.25. V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subjectto the terms and conditions contained in the CITY's solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Manager under the CITY's Purchasing Rules and Regulations and is consistent with any action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. • [Balance of this page was left blank intentionally] Change Order#1 (Manager) Coventry Pond Repair Project I . f RECOMMENDED BY: ACCEPTED BY: CITY OF OC EE�FL'ORIDA 7 [Central Florida Environmental,Corp.] By: ; tie' /4- 71.44,-`'"— By: ,Pa.,/, 3" e � (Signa e Signature David SMowy Date: //JJ,, /2� [2c,/e_:1> Date: 4-11-2018 7/ Title: r;.7 I / //`-/ iZ Title: president APPROVED BY: CITY OF OCOEE,FLORIDA By: %� Date: - I Z - zso ephen Irug, is Works Director By: Date: Rebecca Roberts,Director of Finance By: Date: Robert D.Frank,City Manager By: Date: Rusty Johnson,Mayor Attest: Melanie Sibbitt, City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF ,20_UNDER ,20 AGENDA Il'hM NO. 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