06-05-18 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
JUNE 5,2018 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Proclamation—Small Cities Month—June 2018. (Mayor Johnson)
Fiscal Year 2017 Audit Results and CAFR Presentation - Elden McDirmit, CPA
COMMENTS FROM CITIZENS/PUBLIC
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL
BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held May 15,
2018. (City Clerk Sibbitt)
2. Approval of New Appointment to the Human Relations Diversity Board. (City Clerk
Sibbitt)
Members of the Human Relations Diversity Board serve three-year terms. Currently the Human Relations
Diversity Board has ten (10) members, and their resolution allows no less than seven (7) members and no
more than thirteen (13) members. An application has been received by Bill Etienne, who has shown an
interest in being appointed to the Human Relations Diversity Board for a term ending May 2021.
3. Approval for Renewal of the Rental Lease Agreement for Fire Station 38. (Fire Chief
Miller)
Fire Station 38 is currently housed in a storefront location next to the Publix on West Road. The Fire
Department originally entered into a three (3) year rental lease agreement that began on May 7, 2012, was
extended for two more years in 2015, and one additional year in 2017, ending on May 31, 2018. The Fire
Department is seeking Commission approval to continue the extension of this lease. The owners have agreed
to continue the lease with current terms and conditions ($18 per square foot) for seven (7) months, June 1
through December 31, 2018, with the option to exercise an extension to the lease for an additional year at a
new rate of$19 per square foot,from January 1 —December 31,2019.
4. Approval of Interlocal Agreement between Orange County and City of Ocoee
regarding Improvements to the Fullers Cross/Ocoee Apopka Roads Intersection.
(Public Works Director Krug and City Planner Rumer)
This agreement provides for the construction of certain improvements to the intersection of Fullers Cross
Road and Ocoee Apopka Road. The City and County have agreed that certain improvements should be made
to the Intersection and that these improvements are most efficiently and expeditiously accomplished if the
City and County partner to fund such improvements. The City agrees to manage the design, bidding, and
construction of the Improvements. The City and County agree to split the cost of the improvements 50/50
with the City's share including City property needed for right of way. The improvements to be made are: i)
left turn lanes on the northbound Ocoee Apopka Road to westbound Fullers Cross Road, ii) left turn lane on
southbound Ocoee Apopka Road to eastbound Fullers Cross Road, iii) left turn lane from westbound Fullers
Regular City Commission
June 5,2018
Cross Road to southbound Ocoee Apopka Road, and iv) left turn lane from eastbound Fullers Cross Road to
northbound Ocoee Apopka Road.
5. Approval of Duke Energy Bluford Avenue Overhead to Underground Conversion
Utility Reimbursement. (Public Works Director Krug)
An integral part of the Bluford Avenue Streetscape Project in the Downtown Master Plan is the conversion of
pole mounted overhead utilities to underground facilities. The City Commission approved the Bluford
Avenue Overhead to Underground Conversion Utility Reimbursement Agreement (URA) with Duke Energy
on May 15, 2018. Executing the URA allowed Duke Energy to finalize the design and costs which are now
being brought back to the Commission for approval. Duke Energy's cost to complete the conversion is
$520,429.10 and includes the new street lighting and power feed to the Lakeshore Center and current City
Hall complex. The conversion for electrical utilities was incorporated in the redevelopment projects funded
through the capital improvement bond;however, a temporary reallocation of capital improvement bond funds
to the Bluford Avenue project is required until the total savings is realized at completion of the street scape
Construction Management At Risk project with Oelrich Consturction. Public Works recommends approval of
the reimbursement in order to facilitate the completion of the Streetscape Project.
6. Approval of Change Order No. 1 for City Pond #11 (Coventry) Restoration from
Hurricane Irma. (Public Works Director Krug)
At the March 20,2018 Commission meeting,the repair to the Hurricane Irma damaged outfall structure of the
City maintained Pond#11 in the Coventry Subdivision was awarded to Central Florida Environmental(CFE).
Rains from Hurricane Irma had overwhelmed the pond causing a major washout, which needed to be repaired
for the pond to function properly. On the day the repair work was awarded, the City experienced severe
thunderstorms with hail and excessive rains causing additional damage to the pond. The cost of the additional
repair work is$30,776.25. The awarded cost of the initial repair was$115,315.00 with a$130,000.00 budget
allocated toward the project to account for normal anticipated overruns; however,the severe weather damage
could not have been anticipated and additional funds are required to be allocated to cover the repair.As in the
original award, the Stormwater Division budget could not anticipate this need for emergency repairs due to
Hurricane Irma and allocated the majority of capital funds to debt service for the Downtown Master
Stormwater System in the amount of$1,309,000.00. Due to the timing of the Master Stormwater System
design and construction, we do not anticipate utilizing funds for debt service in the current fiscal year. Public
Works is requesting City Commission approval to allocate $30,000.00 of the Debt Service funds to the City
Pond#11 restoration project to cover the work in Change Order#1 and any additional conditions encountered
in the field.The City continues to work with FEMA for reimbursement of the pond restoration costs.
7. Approval of Resolution and State Highway Lighting, Maintenance and Compensation
Agreement. (Public Works Director Krug)
This Agreement provides for funding from Florida Department of Transportation(FDOT)to the City to help
defray the costs of street light operation and maintenance on several State highways within Ocoee's corporate
limits. The work order under this Agreement will provide Ocoee with an annual payment of$38,442.03 for
the 2018-2019 fiscal year. Though the reimbursement per light pole has increased 3%, overall the revenue
decreased 1%from the previous year due to the pole count reduction attributed to the SR 50 widening project.
Public Works recommends approving the new work order under the State Highway Lighting, Maintenance
and Compensation Agreement with the FDOT.
8. Approval of Residential Recycling Processing with Waste Management, Inc., of
Florida. (Public Works Director Krug)
Orange County recently amended their contract with Waste Management, Inc., of Florida (WMIF) for the
transfer, processing and marketing of recyclables. The amendment is a short term response to market
conditions where the demand for recyclables has vanished and the industry is working to determine long term
solutions for recyclables. Public Works is requesting Commission approval to enter into an agreement with
WMIF to utilize the McCormick Recyclables Transfer Station, as operated for the County under contract Y3-
1021.The agreement is not a piggyback arrangement,but a separate agreement for processing recyclables at a
rate of$47.50 per ton of delivered and accepted materials due to the City's lower volume. Public Works
recommends entering into the agreement as the McCormick facility is currently the closest available option.
Public Works continues to investigate other options for handling recyclables and will bring additional options
to the Commission as they become available. The increase in the budget could be up to$30,000 if the level of
contaminated recyclables collected is reduced significantly to acceptable levels.
Wage
Regular City Commission
June 5,2018
PUBLIC HEARINGS - None
FIRST READING OF ORDINANCES
9. First Reading of Ordinance for Strawder Property — Cauley Road Annexation and
Rezoning; Project No(s): AX-01-18-70 & RZ-18-01-02. (Second Reading and Public Hearing
scheduled for June 19, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (City Planner
Rumer)
The subject property is located on the east side of Ocoee Apopka Road, 673 feet East of the terminus of
Cauley Road. The subject site is approximately +/- 5.28 acres in size and is currently vacant with a 20-foot
access easement. The Parcel ID Number is 32-21-28-0000-00-014. The intent of the annexation is to
construct a single-family dwelling in the City. The applicant has requested a City of Ocoee zoning
designation of A-1 (Agriculture)upon annexation. According to the Land Development Code,the A-1 zoning
designation is intended for areas shown on the Future Land Use Map as"Low Density Residential."The A-1
zoning designation is consistent with the adopted future land use designation of Low Density Residential,
shown on both the City of Ocoee and Orange County Joint Planning Area future land use maps. This property
already benefits from Ocoee Fire Rescue services via a joint "First Responder" Agreement with Orange
County. The proposed annexation is a logical extension of the City limits, urban services can be provided,
and the annexation meets state and local regulations. The land use and initial zoning are also consistent and
compatible with surrounding properties.
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
10. First Reading of Ordinance for Lot 8 Fountains West Planned Unit Development
(PUD) Major Amendment Rezoning to PUD; Project No: RZ-18-04-06. (Second Reading
and Public Hearing scheduled for June 19, 2018, Regular Commission Meeting at 6:15 p.m. or soon
thereafter) (City Planner Rumer)
Fountains West PUD property is located on the northeast corner of the intersection of West Road and Ocoee-
Apopka Road. The property encompasses approximately 43.03 acres of land of which approximately 4.73
acres was designated as wetland/conservation and was dedicated to the City. Additionally, as part of the
onsite wetland mitigation, 1.1 acres was dedicated to the City as a Public Trail(Tract G). The approved PUD
created eight (8) commercial lots of which one (1) lot is designated as a shopping center(Lot 6-Publix) and
another as a large church facility (Lot 8-Living Waters Church). The permitted uses are indicated on the
Development Matrix Chart on Sheet C-10 with revised uses on LUP-2 of the Land Use Plan. The applicant,
Summit Construction, is requesting a Substantial Amendment to the PUD to change the permitted uses of Lot
8, from a Church use to include Commercial, Self-storage, and daycare uses. The revision to the PUD also
includes phasing in two separate phases. Phase 1 will include a 102,600 square foot three-story indoor self-
storage facility and possible 18,000 square feet of retail space or Day Care. The self-storage is proposed to be
accessed via internal drive isles within the building. The applicant is working on providing a future location
for the Ocoee Fire Department in Phase 2.
11. First Reading of Ordinance for 901 East Crown Point Planned Unit Development
(PUD) Annexation and Rezoning to PUD, Small Scale Comprehensive Plan
Amendment, PUD Land Use Plan; Project No(s): AX-03-18-71, RZ-18-03-03 & CPA-
2018-004. (Second Reading and Public Hearing scheduled for June 19, 2018, Regular Commission
Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer)
The subject property is located on the east side of East Crown Point Road and 560 feet north of the
intersection of Crown Point Cross Road and East Crown Point Road. The subject site is+/-2.4 acres in size
with a physical address of 901 East Crown Point Road and currently contains a plant or tree nursery and
mobile home. The Parcel ID Number is 12-22-27-0000-00-081. The 901 East Crown Point PUD is a
proposed light industrial warehouse/office development. The site currently has a Future Land Use
Designation of Low-Density Residential in the Ocoee Comprehensive Plan, which will need to be revised to
Light Industrial. The development consists of developing in one phase a 28,000 square foot office warehouse.
The building will be broken into twelve units consisting of at least 2,403 square feet. Each unit will have a
warehouse door located on the front adjacent to the front door to the office. Access will be via one full access
driveway on East Crown Point Road.The entrance is approved by Orange County to be constructed without a
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Regular City Commission
June 5,2018
left-turn lane. Parking is provided by 91 parking spaces, which code requires approximately 60 parking
spaces. The applicant has agreed to dedicate ten(10)feet right-of-way for future utility locations.No waivers
are being requested as the proposed development meets all buffer and setback requirements. Onsite
stormwater is provided via a dry retention pond. The site does not contain any of the Wekiva Study Area
environmental indicators such as "A" soils on the site. The proposed maximum amount of open space
required is 20%. The proposed site plan will require connection to City of Ocoee potable water and sewer.
a) First Reading of Annexation Ordinance
b) First Reading of Small Scale Comp Plan Ordinance
c) First Reading of Rezoning Ordinance
d) PUD Land Use Plan (not a public hearing)
SECOND READING OF ORDINANCES—None
REGULAR AGENDA
12. Designation of Voting Delegate — Florida League of Cities, Inc., Annual Conference.
(City Clerk Sibbitt)
The Florida League of Cities (FLC) is holding their 92nd Annual Conference at The Diplomat Beach Resort
in Hollywood, Florida, on August 16-18, 2018. The FLC is requesting that the City of Ocoee's Voting
Delegate is designated and received by August 10,2018.
13. Appointment of the Planning & Zoning Commission in Accordance with Ordinance
No. 2018-021. (City Clerk Sibbitt)
Recently adopted Ordinance No. 2018-021 states: The Planning and Zoning Commission shall consist of five
(5)members appointed by the City Commission, and one member appointed by the School Board of Orange
County as a non-voting member. No member shall be an employee of the City of Ocoee and all members,
except the member appointed by the School Board of Orange County,shall be a resident of the City of Ocoee.
When selecting members to the five (5) member Planning and Zoning Commission, the Mayor and each
member of the City Commission shall attempt to each nominate up to two (2) members so as to create
geographical diversity and representation. From the nominees, the Mayor and each City Commissioner shall
appoint five (5) members to comprise the Planning and Zoning Commission. The highest ranked five (5)
nominees will comprise the five(5)member Planning and Zoning Commission.Members of the Planning and
Zoning Commission shall be appointed for three-year terms and shall serve until their successors are
appointed;provided,however,that any member who has served two full terms is not eligible to serve another
term until three years have passed. Original appointments may be made for a lesser number of years so that
the terms of the said members shall be staggered. On May 15,2018,the City Commission was briefed by the
City Attorney to provide their nominations to the Office of the City Clerk by May 25,2018,for consideration
to be appointed to the Planning and Zoning Commission.Attached are the nominations to be considered.
STAFF ACTION ITEMS
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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