Item III (C) Approval and Authorization to Purchase Surplus Government Materials AGENDA 2-19-91
Item III C
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� James W Shira P.E.
CITY ENGINEER/UTILITIES DIRECTOR
150 N. LAKESHORE DRIVE
OCOEE, FLORIDA 34761
(407)656-2322
MEMORANDUM
DATE: February 15, 1991
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.
City Engineer/Utiliti Director
RE: Purchase of Surplus Government Materials
Ellis Shapiro, Ray Brenner and I visited the Government Services
Administrative Surplus Center in Starke, Florida a few weeks ago.
While there, we discovered that there was a considerable quantity
of equipment of various types that could be purchased far below
what we would otherwise expect to pay on the open market. In most
cases, the equipment is in need of repair, but in all cases, the
cost of repair plus the cost of the equipment is significantly less
than what we would have paid otherwise for a new or used piece of
equipment.
We have attached a list of equipment and material that has been
purchased from GSA. We request permission to withdraw $31,200.00
to cover these purchases from Utility Contingency Accounts. These
funds will be repaid to the Utility Department by the various end
user departments for the individual pieces of equipment.
I recommend the Board of City Commissioners authorize a transfer
from Utility Contingency Accounts to pay for this equipment with
the stipulation that all equipment going to other than Utility
Departments be repaid by the end user department to the Utility
Contingency Accounts.
JWS/jbw
Attachment
THE PRIDE OF WEST ORANGE
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COM ISSIONER
Ocoee LESTER DABBS,JR.
• `v 9 ° CITY OF OCOEE MUSTY COMMISSIONERS
''� O. 150 N.LAKESHORE DRIVE
v 0 OCOEE FLORIDA 34761 PAUL W.FOSTER
(407)656-2322 VERN COMBS
�. ; SAM WOODSON
4P
f+I'*OP coon `�a` CITY MANAGER
MEMORANDUM EO
TO: Jim Shira, City Engineer/Utilities Director
FROM: Ray Brenner, Public Works Director'
DATE: February 12 , 1991
RE: Purchase of Surplus Equipment
The following is a list of equipment that I wish to purchase from
the Utilities Contingency Fund with a workable pay back
arrangement:
ITEM COST
1 . 150 KW Kato generator (estimated cost $ 7 ,000.
new $25 ,000 ) The need for this gen-
erator and the size is adequate to
operate as a back-up source of elec-
tricity for City Hall and proposed
expansion, Community Center, Fire
and Police Departments. The size is
adequate to serve all computers,
heating and/or air-conditioning.
Pay back costs can be divided between
Building Maintenance, Water and Sewer,
General Government, Police and Fire.
2 . International Harvester water truck 850.
The value of this truck priced through 500.
a retailer would be approx. $3 ,000 .
This truck will serve the P.P.T.D
Department as a source for mobile
irrigation and with minimal modifi-
cations can serve as a means of
applying liquid fertilizer, herbicides,
etc. The costs for these modifications
should not exceed $500.
3 . Toyota Fork Lift 750.
Estimated current value is $4,000 600.
May require $600 for tires and hydraulic
work. This piece of equipment should be
charged to the Purchasing Department
whereas it will be used to stack stocked
items that are palletized and stored on
metal shelves located in an outside storage
area.
4 . Huber Road Graders ( 2 ) with Detroit 4 cyl 8, 500.
engines.
The reason for two graders is so one can be
cannibalized and used for parts to re-
condition the other unit. It appears when
one of these units is cannibalized we may be
able to recover a significant portion of the
$8, 500. The P.P.T.D. Department will use
this piece of equipment to re-condition all
ball fields, new recreational areas, to
construct a proposed soccer field, to cut
in a road to Sorenson Field from Adair St. ,
and lastly, to improve the condition of all
clay roads that were recently annexed into
the city.
5. Rubber Tired Dozer with blade & diesel engine 5 ,000.
Fair market value is $8 , 500 . This is a 1 ,000.
versatile piece of equipment which can be
used by Utilities as well as Public Works.
Repairs should not exceed $1 , 000.
6. Front End Loader 6 ,000.
Fair market value is $8 , 500. 1 ,000.
This piece of equipment can be used by Public
Works and Utilities in the maintenance of
grounds,clay roads, parks and recreation areas.
Reconditioning costs should be approximately
$1 ,000 to the existing 2 . 5 cubic yard bucket.
TOTAL: $31 , 200.
I hope this information will be helpful to you and should you need
additional information, please contact me.
RB: jh