ITem III (G) - Approval and Authorization to Excute Contract for Landscape Architectural Services with Glatting Lopez Kercher & Anglin AGENDA 2-19-91
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item III G
` Ocoee LESTER DABBS,JR.
A.
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/4[ijt CITY OF OCOEE RUCOMMISSIONERS
STY JOHNSON
v G 150 N.LAKESHORE DRIVE
OCOEE FLORIDA 34761 PAUL W.FOSTER
(907)656-2322 VERN COMBS
�e , SAM WOODSON
ti,4.+ �`
Op GOOD ,` CITY MANAGER
ELLIS SHAPIRO
SRP-286
STAFF REPORT
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSION
FROM: BRUCE C. BEHRENS, DIRECTOR OF PLANNINGAej
DATE: FEBRUARY 14, 1991
SUBJECT: CLARK ROAD LANDSCAPE DESIGN CONTRACT
ISSUE:
Should the Honorable Mayor and Board of City Commissioners approve
the hiring of Glatting, Lopez , Kercher and Anglin as the City's
Landscape Architect for Clark Road.
BACKGROUND & DISCUSSION:
The City Commission authorized the hiring of a landscape architect
on October 2 , 1990 (see attached minutes) .
The Clark Road Development Committee considered proposals from
three firms . One proposal far exceeded the scope of work called
for and was beyond what could be considered under the competitive
negotiations act without a long bidding process .
The two other firms were Canin & Associates and Glatting, Lopez ,
Kercher and Anglin. These two proposals were within 50 dollars of
each other (Canin $5, 900 . 00 and Glatting, Lopez $5, 850 . 00) . But,
the Clark Road Development Committee voted unanimously that the
proposal from Glatting, Lopez , Kercher and Anglin was superior and
more thorough in its scope.
RECOMMENDATION:
Staff recommends that the firm of Glatting, Lopez , Kercher and
Anglin be hired as the landscape architect for Clark Road and that
the attached contract be executed by the Honorable Mayor and City
Commission.
BCB/emk
Attachments
Page 2
Ocoee City Commission Regular Meeting
October 2, 1990
clarify further, asked if this is from the point where the power
company connects to the pigtail above the meter box on that will
be copper. Mr. Hendrix replied that was correct. Commissioner
Foster expressed concern regarding the word "altered" because that
would mean that a person would be prohibited from making any
correction, addition, change, or alteration to an existing
structure without rewiring the whole building. City Manager
Shapiro pointed out that is already the case with other building
and fire codes if the change involves increasing footage or
changing the use of the building, but that this does not mean
wiring the whole building, only the main box area. Commissioner
Combs requested that applicants for home additions be advised at
the time of application regarding this change. Commissioner
Woodson, seconded by Commissioner Combs , moved to adopt Ordinance
No. 90-22 relating to regulating electrical construction. On roll
call Commissioner Combs voted "aye , " Commissioner Foster "aye , "
Commissioner Johnson "aye, " Commissioner Woodson "aye , " and
Mayor Dabbs "aye. " Motion carried.
SELECTION OF DEPOSITORIES FOR CITY FUNDS
As Article 6 , Section 10 of the City Charter requires that
depositories for City funds be designated at the first regular
meeting each fiscal year , staff presented a list of depositories
approved by the State Department of Insurance, Office of the
Treasurer, and recommended continuing the use of the current
depositories , Orange Bank and Barnett Bank. Commissioner Woodson,
seconded by Commissioner Combs , moved to approve staff
recommendation. Motion carried with 4-0 vote in favor . During this
presentation Commissioner Johnson was absent from the table and
therefore did not cast a vote.
CLARK ROAD DEVELOPMENT COMMITTEE RECOMMENDATIONS
The Clark Road Development Committee recommended the following:
1) That Clark Road be renamed Ocoee Boulevard.
-� 2) That a landscape architect be hired as part of the design team �—
for Clark Road.
3) That the lighting on the Clark Road corridor include more
lighting per mile than is currently being used on City streets ,
and that the possibility of softer light (i .e. , halogen light) be
considered by the architect at the direction of the Honorable
Mayor and Board of City Commissioners . There was discussion
regarding the use of trees , with Commissioner Woodson speaking
against trees in the middle of the road, Commissioner Foster
speaking for a tree lined boulevard and Mr. Mohnacky objecting to
the use of trees in the right-of-way. Commissioner Foster,
seconded by Commissioner Combs , moved to approve the Committee ' s
recommendation. Motion carried with unanimous vote in favor .
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GLATTING LOPEZ KERCIIF_R ANGLIN
William 1.Anglin,Jr.
Jack r.olntting
J.Scntl Henderson
timothy T.Jackson
William C.Kcrchcr,Jr.
S.Raymond Loper
January 15, 1991
Afin
F.Rinehart
David I..nartlr
rlorine Walters
Rcidliaing Mr. Bruce Behrens
Carey S.I lnyo
Welter Kulnslr Planning Director
ShnronCity of Ocoee
John J.Moore,III
John Percy 150 Lakeshore Drive
Nancy Trine Ocoee, Florida 32761
Jolie A.Scofield
Nathan P.Silva
I Atom K.'homer Dear Bruce:
Ronald I..llrbnnhrk
We have reviewed your letter dated December 20, 1990, regarding
development guidelines for the Clark Road Corridor. We have some
, interesting ideas about how to assemble guidelines that would be
practical and oriented specifically to your situation. Attached is a
proposed Letter of Agreement laying out our initial proposal. We
would look forward to discussing this with you and the members of
the Clark Road Development Committee at your convenience.
Sin er4t ,
1I�
.,li
in F. Rinehart
JFR:bab
PLANNING• URBAN DESIGN • LANDSCAPE ARCIIITECTURE•TRANSPORFATION PLANNING
33 East Pine Sired, Ellis Building, Orlando, Florida 32801
(4(17) 813-6552 • FAX (407) 839-1789
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I \ GLATTING LOPEZ KERCIIER ANGLIN
mum.).Anglin,Jr.
Jack F.Clnning
J.Sco11Ilcncicrson LETTER OF AGREEMENT
Timothy I.rackcon
%%illimn C.Kcrchcr,Jr.
S.Raymond Loper January 15, 1991
hdml°.RinchmI
n:,.:a ..Mill. BETWEEN
rlorinc\\'nllcrs
IlcldEwing Mr. Ellis Shapiro, City Manager
ValcrS\\;d ""stu City of Ocoee
Kulnsh
Sun K.I.mna„lia 150 Lakeshore Drive
John J.I.I„nrc.III Ocoee, Florida 32761
John retry
Nm,cy rrinc
Julie A.Scorie'r' Hereinafter referred to as the CLIENT
Nud,an 1•.Sllrn
Iain K.Turner
Ronald I. IJrhnnitik AND
Glatting Lopez Kercher Anglin, Inc.
33 East Pine Street
Orlando, Florida 32801
Hereinafter referred to as the PLANNER
1.0 PROJECT DEFINITION
1.1 The CITY of Ocoee is planning for the construction of Clark
Road between S.R. 50 and Silver Star Road. The CITY
desires to retain the PLANNER to assist in establishing
design guidelines for this corridor.
1.2 For purposes of bookkeeping and correspondence, the
name of this project shall be known as "OCOEE/CLARK
ROAD DESIGN GUIDELINES," GLKA Project #8120.00.
2.0 SCOPE OF SERVICES
Our firm believes in the design process and using that process to
build a consensus for Ocoee s vision of the Clark Road corridor.
We believe in an interactive process involving the community
that leads to guidelines that have a strong local constituency.
Standards that do not have a consensus among the people who
will be required to implement and carry out the details will not
be effective.
PART I - CLARK ROAD CORRIDOR DESIGN GUIDELINES
2.1 Kick-Off Meeting - Upon notice to proceed, the PLANNER
will meet with City staff and the Clark Road Development
Committee to review the scope of work, define the study
area, and agree upon a schedule for the project.
PLANNING • URBAN DESIGN • LANI)SC:APE ARCHITECTURE•TRANSPORTATION PLANNING
1 33 East Pine Street, Ellis Building. Orlando, Florida 32801
(407) 8.11-6552 • FAX (407) 839-1789
aril\
The PLANNER will review previously prepared material
including minutes of previous meetings of the Committee,
preliminary engineering work, available draft elements of
the City of Ocoee Comprehensive Plan, and other available
background information.
2.2 Clark Road Corridor Vision - The PLANNER will attend a
workshop for the purpose of setting goals for the
development standards. The intent will be to discuss
various levels of quality that are appropriate and to arrive
at a consensus with the participants. There may be some
preliminary design ideas presented by the PLANNER in an
effort to stimulate discussion.
2.3 Draft Development Standards - The PLANNER will prepare
a draft set of development standards for the Clark Road
corridor. The standards shall be in an easy to read format,
substantially illustrated.
The following outline may be modified, but shall serve as
the initial list of topics to be included:
I. Introduction
A. Purpose
B. History of Clark Road Corridor
C. Goals of Clark Road Corridor Development
Guidelines
II. Review and Approval Requirements
III. Site Layout Requirements
A. Setbacks
1. Parking
2. Building
B. Orientation
C. Open Space
D. Location of Trash Receptacles and Dumpsters
E. Utilities
F. Stormwater
G. Sidewalks/bicycle paths
IV. Landscape Requirements
A. Setback Landscaping
B. Landscape Intensity Requirements
C. Parking Lot Landscaping
D. Irrigation
E. Landscape Grading
F. Acceptable Plant Material
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V. Signage
A. Directional
B. Traffic
C. Parcel Entry
D. Construction
E. Building Mounted
VI. Lighting
A. Street Lighting
B. Parking Lighting
C. Building and Signage Exterior Lighting
2.4 The PLANNER shall present the draft guidelines to the City
staff and Clark Road Corridor Development Committee.
Following review and receipt of written comments from
City staff the PLANNER will revise the guidelines and
prepare them in final form.
2.5 Final Presentation - The PLANNER will present the finalized
development guidelines along with an illustrative plan at
an Ocoee City Council meeting or workshop.
PART II - ADDITIONAL SERVICES
2.6 Additional Services - The PLANNER will provide Additional
services as may be agreed upon by the City and the
PLANNER. These services may include additional meetings,
specific landscape architectural design and construction
drawings, etc.
3.0 CLIENT RESPONSIBILITIES
3.1 The CLIENT shall be available to meet with the PLANNER
and provide decisions in a timely manner.
3.2 The CLIENT has the responsibility to publicize public
meetings, to notify property owners and tenants in the
district, and to actively solicit their participation.
3.3 The CLIENT shall provide a scaled color aerial of the study
area.
3.4 The CLIENT shall provide available planning and
engineering documents necessary for the PLANNER to
complete the tasks outlined above.
4.0 PROJECT SCHEDULE
4.1 Schedule - The PLANNER shall begin work on the project
immediately upon receipt of this executed Letter of
Agreement.
4.2 Time Completion - The PLANNER shall complete work in a
timely manner. It is understood that performance shall be
required by the City Staff. It is the intent of all parties to
assist each other in minimizing the impact of unforeseen
delays.
5.0 ASSIGNED PERSONNEL
The following personnel from Glatting Lopez Kercher Anglin,
Inc. shall be assigned to this project, and shall have the
responsibilities described:
5.1 John F. Rinehart - Principal-In-Charge
5.2 Joe Anglin - Design Principal
5.3 Walter Kulash - Senior Transportation Engineer
6.0 COMPENSATION
6.1 Part I - The fee for Part I, Design Guidelines, shall be a lump
sum of Five Thousand Eight Hundred Fifty Dollars
($5,850.00).
6.2 Part II - The fee for Part II, Additional Services, shall be on
an hourly basis using the rate schedule below or as a
negotiated lump sum fee.
6.3 Direct Expenses - All direct expenses incurred in
completing the scope of services shall be billed to the
CLIENT at a multiple of 1.15 times cost. These costs are in
addition to the fees quoted for each Part of the Scope of
Services. Direct expenses include costs for reproduction,
printing and other miscellaneous expenses. Mileage shall
be billed at a rate of $0.24 per mile. Application, filing and
permit fees shall be paid by the CLIENT.
6.4 Hourly Rate Schedule - The fee for services provided on an
hourly basis shall be calculated using the following
schedule:
6.4.1 Principal - $95.00 per hour
6.4.2 Senior Planner - $80.00 per hour
6.4.3 Planner - $60.00 per hour
6.4.4 Planning Technician - $40.00 per hour
6.4.5 Senior Transportation Planner - $90.00 per hour
6.4.6 Transportation Planner - $65.00 per hour
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6.4.7 Transportation Technician - $50.00 per hour
6.4.8 Senior Landscape Architect - $70.00 per hour
6.4.9 Landscape Architect - $50.00 per hour
6.4.10 Landscape Designer - $40.00 per hour
6.4.11 CADD Operator - $50.00 per hour
6.4.12 Administrative Assistant - s $35.00 per hour
6.4.13 Word Processor , $30.00 per hour
6.4.14 Graphic Artist - $35.00 per hour
6.5 Retainer - No retainer shall be required.
7.0 :TERMS OF AGREEMENT
7.1 The PLANNER shall exercise professional skill in executing
our work; however, we cannot guarantee the action of any
governmental official or agency insofar as meeting the
desired governmental approvals. The CLIENT does hereby
agree to reimburse the PLANNER for all invoices submitted
within the scope of this Agreement, regardless of the
results of governmental actions.
7.2 This Letter of Agreement shall be valid for CLIENT
acceptance for a period of fifteen (15) days from the date
of execution by the PLANNER. We are prepared to initiate
work immediately upon receipt of a signed contract.
7.3 This Letter of Agreement may be terminated by either
party with fifteen (15) days written notice. In the event of
termination, the PLANNER shall be compensated to the
date of termination, including direct expenses then due.
7.4 Invoices for work completed shall be submitted on a four-
week basis. Payment shall be due upon receipt. The
CLIENT agrees to pay a fee of 1.5% per month of invoice
balances outstanding more than thirty (30) days. The
PLANNER reserves the right to withhold submittal of work
products to the CLIENT, and/or governmental agencies on
behalf of the CLIENT, dependent upon payment in full of
all invoices outstanding. The PLANNER may also elect to
stop work until payment is received. If work is stopped for
sixty (60) days or more, the PLANNER shall be compensated
for start-up costs when work resumes.
7.5 All rates and fees quoted in this document shall be
effective for a period of twelve (12) months, after which
time they may be renegotiated with the CLIENT.
7.6 All original documents shall be retained by the PLANNER,
and shall remain his property. This information is
proprietary and shall not be shared with others without
prior written consent. The CLIENT shall be provided with
reproducible copies of all original documents at his
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expense. The PLANNER shall retain original documents on
his premises for a period of two (2) years following
completion of the project. After that time, the PLANNER
shall reserve the right to dispose of the documents at his
discretion.
7.7 In the unlikely event that the PLANNER, must file suit to
collect fees and costs, the CLIENT agrees to pay all
attorney's fees and costs incurred for bringing such suit,
and that venue for such suit will be in Orlando, Orange
County, Florida.
' 7.8 Unless otherwise specified, this Agreement shall be
governed by the laws of the State of Florida.
ACCEPTED BY:
City of Ocoee Glatting Lopez Kercher Anglin, Inc.
By: B 4101, `.
Ellis Shapiro J Jo i F. in
ri1
By: � ' ,,o-. �.
Wi '.m . Kerc er, Jr.
Date: Date: January 15, 1991