Item III (G) - Approval and authorization to Execute Agreement with PDR Architects, Inc. for Municipal Complex AGENDA 10-1-91
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item III G
41/4c, Ocoee LE5IKK UAt bb,Jx.
�• ° CITY OF OCOEE RUS COMMISSIONERS
v G 150 N.LAKESHORE DRIVE
OCOEE FLORIDA 34761 PAUL W.FOSTER
(407)656-2322 VERN COMBS
�, SAM WOODSON
Si"-
�'t* Of 0000 �. CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSIONERS
FROM: MONTYE BEAMER, DIRECTOR OF ADMINISTRATIVE SERVICES --
DATE: SEPTEMBER 27, 1991
SUBJECT: AGREEMENT FOR ARCHITECTURAL SERVICES -
CITY HALL AND POLICE DEPARTMENT
Following the various architects' presentations on August 20, 1991,
Staff was directed to negotiate with the top-ranked firm PDR
Architects, Inc. . During these negotiations, changes to the
agreement originally distributed were made; these revisions have
been summarized on the attached memo from Susan Swilley, Purchasing
Agent. The revised agreement has been reviewed by the City Attorney
and found to be acceptable.
The cost for architect services is $95,500. The phases and
percentage of payment for specific work products are as follows:
PHASE PERCENTAGE
Plan finalization/Site Plan 9%
Development
Schematic Design 10%
Design/Development 19%
Construction Documents 38%
Bid/Negotiation 5%
Construction Administration 19%
100%
Authorization for performance of each of these phases will be in
the form of work orders. The proposed budget for the expansion has
been detailed and is attached. All fees including architectural,
engineering, legal and survey account for 6.8% of the total budget.
Staff recommends that the Honorable Mayor and Board of City
Commissioners ( 1) approve the Agreement for Architectural Services
with PDR Architects, Inc. , and (2) authorize the Honorable Mayor to
sign the Agreement.
MB/sas
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMI�IONER
` OCO@@ LESTER DABBS,JR.
3h 44.‘ CITY OF OCOEE RUSTYf JOHNSON
v Q 150 N.LAKESHORE DRIVE
OCOEE FLORIDA 34761 PAUL W.FOSTER
(407)656-2322 VERN COMBS
�� , SAM WOODSON
�,r+
op 0000 ��,` CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
TO : Mont;e Beamer , Director of Administrative Services
FROM : Susan Swilley , Purchasing Agent -
DATE : September 13 , 1991
RE : ARCHITECT AGREEMENT
As requested , the following outline delineates the differences
between the advertised Architect Agreement and the negotiated
Architect Agreement :
1 ) Section 2 (b ) : The last, sentence has been deleted . It formers
read : "An example of such an expedited- incent .ve schedule , if
employed , might be : " . The examples which followed have also been
deleted ;
2 ) Section -4 ( a ) : The words. " to be negotiated" were removed from
the first sentence a� with the , erbage beginning with
T and replaced
" reflecting" and ending at sentence completion . Section ( b ) :
tcrbag ' added to the last sentence beginning with the word "and" ,,
ending at sentence complet ion . Sect ion ( c ) : The first two
sentences have been added , the original first sentence fellows then
the orig inal second sentence which formerly read, "As applicable ,
the percentage of total services represented by the four ( 1 ) phases
E`;� negotiated�
identified in "Scope of Work" i� 2bit "A" shall be for
and included in each Project Work Order . " has been deleted . The
remainder of Section ( c ) is new verbage . Section ( 'c ) ( 1 ) has an
entirely- new sentence which formerly read , "As a rule , the
following phases will be used as guidelines by both CITY and
ARCHITECT . " Also , percentages have been added . Section ( d ; : The
first sentence has been added as well a.s the word "other" in the
second sentence ;
3 ) Section 7 ( ,_• ) : This is an entirely new paragraph which formerly
read : " If , because of ARCHITECT breach , CITY incurs any expense in
enforcienforcingthe terms of this Agreement , whether suit be brought or
not , ARCHITECTagrees to pay all such costs and expenses ,
including , but not limited to , court costs , interest and reasonable
attorneys ' fees . " ;
4 ) Section 9 C c ) : Verbage added to the last sentence beginning with
the word "however" and ending at sentence completion ;
5 ) Section 15 ( d ) : The entire last sentence has been deleted . ii.
formerly read : "In the event CITY so elects , upon written receipt
of written notice of assignment by CITY , ARCHITECT shall accept , in
writing , an assignment of any such agreement or- contract CITY may
have with any separate architect , consulting engineer or design
professional , by which ARCHITECT shall assume any and all
obligations of CITY thereunder and shall be fully responsible for
any such separate architect , consulting engineer or design
professional as a Subconsultant ; and
6 ) Section 17 (a) : This Section contains all new verbage after the
first sentence .
SS/mwb
OCOEE MUNICIPAL COMPLEX--CITY HALL/POLICE DEPARTMENT
TOTAL PROJECT BUDGET $ 2 , 278 , 748
FEES AND TESTS:
LEGAL FEES $ 2 , 500
SURVEY 24 , 300
SOILS TESTS 5 ,000
PEC PRELIMINARY 17 , 500
PEC FINAL 15 , 500
ARCHITECTURAL 95 , 500
CONSTRUCTION MATERIALS TESTS 5 ,000
TOTAL FEES AND TESTS $ 165 , 300
MISCELLANEOUS CHARGES 5 , 200
FURNITURE, FIXTURES & EQUIPMENT 300 ,000
CONSTRUCTION 1 , 700 , 000
TOTAL PROJECT ESTIMATED COST $ 2 , 158 , 500
CONTINGENCY $ 108 , 248