Item III (D) Approval and Authorization to Execute an Extension to the Traffic Signal Service Agreement with Orange County AGENDA 6-16-92
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item III D
11/4Ocoee 1-$1-.../11i1\LAULJ,J1%.
• Fr 1 ° CITY OF OCOEE RUCOMMISSIONERS
STY JOHNSON
d 150 N.LAKESHORE DRIVE PAUL W.FOSTER
vO OCOEE FLORIDA 34761
(407)656-2322 VERN COMBS
4, SAM WOODSON
3
f*
OF G000 �\,` CITY MANAGER
ELLIS SHAPIRO
STAFF REPORT
TO: The Honorable Mayor and Board of City Commissioners
FROM: Ray Brenner, Public Works Director���
DATE: June 11 , 1992
RE: Traffic Signal Service Agreement with Orange County
ISSUE:
Should the Honorable Mayor and Board of City Commissioners approve
the Traffic Signal Service Agreement with Orange County?
BACKGROUND/DISCUSSION:
The City of Ocoee and Orange County entered into the existing
Traffic Signal Service Agreement dated April 17 , 1984 , approved by
the County Commissioners on May 7 , 1984 , and amended in June 1986 ,
October 1988 , and August 1990 .
Section 2 of this agreement addresses the payment of $6 , 900 to
cover the cost of maintaining seven ( 7 ) traffic signals and one ( 1 )
flashing school signal for a period of two ( 2 ) years. Included is
the cost of all parts , labor and equipment necessary to respond to
reported malfunctions in a timely manner. Additionally, the County
agrees to perform preventative maintenance of each of the eight (8 )
locations once every six ( 6 ) months . The County requests an
additional $1 , 500 , over and above the $6 , 900 , for the installation
of new loops at the intersection of Kissimmee Road and Story Road.
Should a traffic signal be damaged by accident , construction work,
storm, or act of God, and major repairs be necessary, the repairs
required would not be covered by this agreement . "Major Repairs"
by definition, would relate to overall and cumulative costs in
excess of $500 .
Staff has an excellent working relationship with the County and is
well pleased with the service and response time of the Traffic
Engineering Department.
This agreement was sent to the city attorney for review. The only
comment was in Section 5 , "Paragraph 3 and 4 of that certain
agreement between the City of Ocoee and Orange County dated April
Page 2
Staff Report
Traffic Signal Maintenance Agreement June 11 , 1992
17 , 1984 , are hereby deleted. " City Clerk is to finalize and amend
the service agreement to reflect the comments from attorney Barker.
RECOMMENDATION:
Therefore, based on the above discussion, it is respectfully
requested that the Honorable Mayor and Board of City Commissioners
approve the Traffic Signal Service Agreement as written.
RB: jh
4t�E
TRAFFIC SIGNAL SERVICE AGREEMENT
This Agreement (the "Agreement") is entered into between ORANGE COUNTY,
FLORIDA, a political subdivision of the State of Florida (hereinafter the
"COUNTY"), and the CITY OF OCOEE, a municipal corporation (hereinafter the
"CITY").
RECITALS
WHEREAS, the COUNTY and CITY entered into a Traffic Signal Service
Agreement dated April 17, 1984, approved by the Board of County Commissioners on
May 7, 1984, as amended in June 1986, Ocotober 1988 and August 1990; and
WHEREAS, the CITY and COUNTY desire to extend the term of the existing
Agreement;
NOW, THEREFORE, in consideration of the foregoing and of the following
terms and conditions, the COUNTY and CITY agree as follows:
1. The existing Agreement is incorporated herein by reference as if
fully set forth, and shall continue in full force and effect except to the extent
that it may conflict with the provisions contained herein.
2. The CITY shall pay to COUNTY the sum of Six Thousand Nine Hundred
Dollars ($6,900.00) to cover the cost of maintaining seven (7) traffic signals
and one (1) flashing school signal for a period of two (2) years at the following
locations:
Bluford Avenue and McKey Street
Bluford Avenue and McGee Highway
Bluford Avenue and Silver Star Road
Maguire Road and McGee Highway
Kissimmee Avenue and Story Road
Silver Star Road and Ocoee-Apopka Road
Bluford Avenue and Ohio Street (school signal)
Ocoee-Apopka Road and Franklin Street
This amount shall be used toward the cost of all parts, labor and equipment
necessary to respond to reported malfunctions in a timely manner, as well as the
performance of preventive maintenance. The COUNTY shall perform preventive
maintenance of each of the eight (8) signal locations once every six (6) months.
3. The CITY shall pay to COUNTY an additional sum of One Thousand Five
Hundred Dollars ($1,500.00) over and above the aforementioned sum of Six Thousand
Nine Hundred Dollars ($6,900.00) for the installation of new loops at the
intersection of Kissimmee Avenue and Story Road. However, the COUNTY shall not
be obligated to begin the installation of the loops until such time as the CITY,
at its own expense, has repaired, to the satisfaction of COUNTY, the pavement on
the approaches to that intersection.
4. The CITY shall be responsible for the setting of signal timing
parameters at all locations and any costs associated therewith. However, the
COUNTY may provide recommendations to the CITY.
5. The COUNTY shall respond to all reported malfunctions of the traffic
signals included in this Agreement unless it has previously determined that the
malfunctioning traffic signal is no longer capable of repair. Response time will
depend on the relative urgency of the malfunction, workload, and travel time.
The COUNTY shall notify the CITY when a malfunction is reported and shall give
the CITY an estimate of the response time. If any temporary traffic control is
required due to the malfunction, such as police control or stop signs, the CITY
shall provide such control until the COUNTY completes the repairs. If a traffic
signal installation is damaged by accident, construction work, storm or act of
God, etc., and Major Repairs must be made, the repairs required shall not be
covered by this Agreement. "Major Repairs" shall be defined as any malfunction
or damage, the overall and cumulative cost to repair of which would exceed Five
Hundred Dollars ($500.00). The COUNTY may perform any repairs requested by the
CITY or the CITY may hire a private contractor to perform the repairs. If the
CITY elects for the COUNTY to make the reapirs, an estimate of the cost will be
prepared and agreed upon prior to the commencement of any work. The CITY shall
be responsible for the cost of such Major Repairs, including any materials
furnished and installed.
6. The CITY shall be responsible for payment of electrical service for
the signal installation directly to the electrical power company. Said payment
shall in no way be construed to be included within $6,900.00 payment referenced
in paragraph 2 of this Agreement.
- 2
7. Duration of Agreement - This Agreement shall become effective on the
date upon which the last of the parties hereto execute this Agreement (the
"Effective Date") and shall terminate two (2) years from the Effective Date,
subject to renewal by written agreement of the parties hereto.
ORANGE COUNTY, FLORIDA
By:
Linda Chapin, County Chairman
Date:
ATTEST: Martha 0. Haynie, Comptroller
as Clerk to the Board
of County Commissioners
By:
Deputy Clerk
For use and reliance
of ORANGE COUNTY only
APPROVED as to form
, 1992.
Carol Levin Reiss
Assistant County Attorney
CITY OF OCOEE
ATTEST:
By:
Jean Grafton, City Clerk Lester Dabbs, Jr., Mayor
Date:
For use and reliance by
The CITY OF OCOEE only.
APPROVED as to form and
legality this day
of , 1992.
FOLEY AND LARDNER
By:
Paul Rosenthal
City Attorney
- 3 -
r-i