Item #07 Approval of Change Order No. 2 (Final) for City Pond # 11 (Coventry) Restoration from Hurricane Irma ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: July 17, 2018
Item # 7
Reviewed By: /
Contact Name: Stephen C. Krug Department Director: i•- �,
Contact Number: 6002 City Manager: l�/����
Subject: City Pond # 11 (Coventry) Restoration from Hurricane Irma, Change Order#2 (Final).
Commissioner Oliver, District 4.
Background Summary:
At the March 20, 2018 Commission meeting, the repair to the Hurricane Irma damaged outfall structure
of the City maintained Pond # 11 in the Coventry Subdivision was awarded to Central Florida
Environmental (CFE). Change Order #1 funding was approved at the June 5th meeting to cover
additional damage from unusually severe thunder storms with hail and excessive rains throughout the
City. The final completion of the project required additional fill material and sod not anticipated in the
original scope or change order work. The total cost of the completed project is $180,158.20. The
current budget is $160,000.00. The extent of the severe weather damage could not have been
anticipated and $20,158.20 of additional funds are required to be allocated to cover the final cost of the
project.
As in the original award and Change Order #1, the Stormwater Division budget could not anticipate this
need for emergency repairs due to Hurricane Irma and allocated the majority of capital funds to debt
service for the Downtown Master Stormwater System in the amount of $1,309,000.00. Due to the
timing of the Master Stormwater System design and construction, we do not anticipate utilizing funds for
debt service in the current fiscal year. Public Works is requesting City Commission approval to allocate
$20,158.20 of the Debt Service funds to the City Pond # 11 restoration project to cover the work in
Change Order #2. The City continues to work with FEMA for reimbursement of the pond restoration
costs. Public Works recommends approval to allocate the unused debt service funding for the change
order to the stormwater pond restoration project.
Issue:
Request the City Commission approval allocating Stormwater Division funding for Change Order #2 of
the City Pond # 11 restoration project.
Recommendations:
Recommend the City Commission approve allocating $20,158.20 of the Stormwater Division Debt
Service funds to the City Pond # 11 restoration as a Capital Project for Change Order#2.
Attachments:
CFE Change Order#2, Pond #11 Restoration.
Financial Impact:
The cost of the restoration work can be adequately funded in the Stormwater Division utilizing unused
Debt Service funding in the amount of$20,158.20.
Type of Item: (please mark with an 'x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading x Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City AttorneyN/A
��
Reviewed by Finance Dept. N/A
Review ed by ( ) N/A
2
ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee,Florida 34761
*This Change Order can be authorized by the City Manager*
Coventry Subdivision—Existing Stormwater Pond Restoration Project
CHANGE ORDER NO. 2
DATE: July 9, 2018 PURCHASE ORDER: 1425434
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $115,315.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $146,091.25
Net Increase(Decrease)Resulting from this CHANGE ORDER $34,066.95
The current CONTRACT PRICE including this CHANGE ORDER $180,158.20
Original CONTRACT COMPLETION DATE: [July 2,2018]
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS [July 2,20181
Net Increase Resulting from this CHANGE ORDER [01 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER [July 2,20181
Coventry Pond Repair Project
CHANGES ORDERED:
I. REQUIRED CHANGES
The following changes are required including, additional Fill Material and Sodding. The
Change Order is a result of additional stormwater runoff damage caused by intense
rainfall events during construction. Line items 1.05 and 1.11 (refer to attachment) have
increase causing a net increase of$34,066.95.
II. JUSTIFICATION
The changes are justified due to continuous damage caused by intense rainfall. In
addition,the line item changes(increases)are a reflection of completely repairing the
entire slope and bank with fill material and sod to meet the as-permitted SJRWMD
conditions.
III. NARRATIVE OF NEGOTIATIONS
City Representatives reviewed the Change Order and the performed a field visit and
determine the additional cost is warranted.
IV. PAYMENT
The Change Order is$34,066.95.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Manager under the CITY's Purchasing Rules and Regulations and is consistent with any action
by the City Commission to award the Work to the CONTRACTOR. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original agreement
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
Change Order#2 (Manager) Coventry Pond Repair Project
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOE ORIDA [Central Flo ' a Environmental,Corp.1
By: By:
Signatur t David o tore 7
Date: 7/ 4 12 016 Date: 7-9-2018
Title:C rri,/ Title: president
APPROVED BY:
CITY OF OCOEE - ORIDA
By: ,,Zii�� Date: 7- 9 -a°1 8
ephen Krug, ,i Works Director
By: Date:
Rebecca Roberts,Director of Finance
By: Date:
Robert D.Frank, City Manager
By: Date:
Rusty Johnson,Mayor
Attest:
Melanie Sibbitt, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF ,20 UNDER
, 20_ AGENDA ITEM NO.
By:
City Attorney
Change Order#2 (Manager) Coventry Pond Repair Project
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