Item III (B) Approval and Authorization for Mayor and City Clerk to Execute Withers Maguire Work Order No. 11 for Construction Documents (Completion), with Chalmers Yeilding, Architect AGENDA 6-7-94
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item III B
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Ocoeea. S.SCOTT VANDERGRIFf
CITY OF OCOEE RCOMMISSIONERS
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C, 150 N.LAKFSHORE DRIVE PAUL W.FOSTER
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OCOEE FLORIDA 34761-2258 VERN COMBS
Cd►y `?v I 22 JIM GLEASON
rf'P Op Cook J QTY MANAGER
MEMORANDUM ELLIS SHAPIRO
DATE: May 19, 1994
TO: The Honorable Mayor and Board of City Commissioners
FROM: Montye E. Beamer, Director 7-y)L
Administrative Services
SUBJECT: Withers-Maguire House Work Order 11
Construction Documents (Completion), Chalmers Yeilding, Architect
Included in the FY94 Mid-Year Budget Amendment as adopted by the Commission on May 17,
1994 was $5,000 for Architectural Services, Withers-Maguire House. This, as formatted in Work
Order 11 for Chalmers Yeilding, will complete the Construction Documents for the interior work
as:
(1) Preliminary Construction Drawings will be completed describing all remaining
architectural and engineering work.
(2) Preliminary specifications will be completed for all remaining architectural and
engineering work. Division One of the specifications, prepared by the City, will
be reviewed and suggested revisions will be made. The completed specifications
will be bound together and will form the Project Manual.
(3) A detailed cost estimate will be prepared covering all the work included in the
Construction Documents.
Through Work Order 9 documentation of the existing interior conditions, recommendations for
interior finishes, and requirements for electrical and plumbing have been incorporated into a very
preliminary set of drawings and project manual. These will be finalized in Work Order 11,
presented to both the Historical Commission and City Commission, and bound for advertising.
The sixty day schedule allows coordination of the contract approval for the Special Categories
Grant with bidding the actual work.
Staff recommends approval of Work Order 11 for Chalmers Yeilding, Architect. There are
enough funds in the architectural services (Withers-Maguire) line item to pay the additional $500
for reimbursables.
Action Requested
The Mayor and Board of City Commissions (1) approve Work Order 11, Construction Documents
(Completion) for Chalmers Yeilding, Architect in the amount of$5,000 with an additional $500
for reimbursables to be completed in sixty (60) days and (2) authorize the Mayor and City Clerk
to execute. ''
WORK ORDER FOR
ARCHITECT SERVICES AGREEMENT
WORK ORDER NO. 11
PROJECT: WITHERS-MAGUIRE HOUSE RESTORATION
CITY OCOEE, FLORIDA
ARCHITECT: CHALMERS YEILDING, ARCHITECT
Execution of the Work Order by City shall serve as authorization of ARCHITECT to
provide for the above project, professional services as set out in the documents which are attached
hereto and made a part hereof.
ATTACHMENTS:
(X) Preparation of Construction Documents
ARCHITECT shall provision said services pursuant to this Work Order, its attachment and
that certain Agreement of November 19, 1991, as amended between CITY and ARCHITECT
which is incorporated herein by reference as if it had been set out in its entirety. Whenever the
Work Order conflicts with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be
completed within sixty (60) days from the date this Work Order is executed by the CITY.
COMPENSATION: The CITY shall compensate ARCHITECT a negotiated fixed fee in
the amount of FIVE THOUSAND DOLLARS ($5,000.00), with reimbursables for this task not
exceeding FIVE HUNDRED DOLLARS ($500.00) for the service required under this Work
Order. Architect shall perform all work required by this Work Order; but, in no event, shall
ARCHITECT be paid more than the fixed fee and reimbursables set.
IN WITNESS WHEREOF, this parties hereto have made and executed this Work Order
on this day of , 1994, for the purposes stated herein.
Chalmers Yeilding, Architect
A Florida Sole Proprietor
WITNESS: ARCHITECT:
By:
Date:
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
By:
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
Date:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE. APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
, 1994.
FOLEY & LARDNER
By:
CITY ATTORNEY
Withers-Maguire House Restoration Project
Attachment "A"
Scope of Work
1. Preliminary Construction Drawings will be completed describing all remaining
architectural and engineering work.
2. Preliminary specifications will be completed for all remaining architectural and
engineering work. Division One of the specifications, prepared by the City, will be
reviewed and suggested revisions will be made. The complete specifications will be bound
together and will form the Project Manual.
3. A detailed cost estimate will be prepared covering all the work included in the
Construction Documents.