10-16-18 Minutes MINUTES
REGULAR CITY COMMISSION MEETING
OCTOBER 16,2018
CALL TO ORDER- 6:16 PM
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of
City Hall. The invocation was led by Commissioner Firstner, followed by the Pledge of
Allegiance to the Flag led by Commission Wilsen. City Clerk Sibbitt called roll and declared
a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:17 PM
Proclamation — Week of the Family, November 3rd — 10th, read and proclaimed by Mayor
Johnson and accepted by Ocoee Resident, Victoria Laney. Ms. Laney announced the Week of
the Family theme and contest that will be ending on October 31St
Mayor Johnson announced and congratulated Police Chief Brown for his upcoming graduation
on October 24th in Tallahassee from the FDLE, Criminal Justice Executive Institute, Class 52
Chief Executive Seminar.
COMMENTS FROM CITIZENS/PUBLIC - 6:24 PM
Edward Bowman, 6862 Round Lake Road, Mount Dora, spoke regarding Clara's Law which is
a law he is trying to enact in Florida to not allow sexual predators to be employed in hospitals.
He further announced that in honor of his wife, who was sexual abused by a male nurse, he will
be walking from Mt. Dora to Tallahassee. Commissioner Grogan inquired if the City
Commission could write a letter of support for Clara's Law to assist Mr. Bowman in getting this
passed. Consensus of the City Commission was to provide Mr. Bowman with a
proclamation and letter of support for Clara's Law.
Dr. Kathleen Crown, 6749 Lumberjack Lane, spoke in regard to the recent condition of the
Maguire House located at 2 N. Bluford Avenue which she had inspected. She shared there are
several issues with the house and further inquired if the City could do anything to help with the
maintenance of the house. Public Works Director Krug answered that the broken windows
have been repaired and asked if he could view the inspection report so he can understand the
issues Dr. Crown is concerned about. Mayor Johnson said if the City Manager is in agreeance
he would like to have the Public Works Director meet with Dr. Crown to review the condition
and repairs needed.
R.P. Mohnacky, 1820 Prairie Lake Blvd., spoke in regard to the upgraded street lights being
considered for approval on Item #3. He asked if the City could upgrade the street lights in his
subdivision. It was explained that the City already maintains the street lights in his subdivision.
Regular City Commission Meeting
October 16,2018
If he is requesting an upgrade, then that is a cost the Homeowner's within the subdivision would
all have to agree to pay for.
STAFF REPORTS AND AGENDA REVIEW- 6:37 PM
City Manager Frank announced before them are the following two emergency items:
Emergency Item #1 - Renewal of School Resource Officer Agreement with Orange County
Public Schools. (Police Chief Brown)
City Manager Frank briefly explained before them is the annual renewal of the School
Resource Officer Agreement (SRO) with Orange County Public Schools. This agreement differs
from past SRO Agreements as it not only reimburses the City for providing School Resource and
School Safety officers for the public schools in Ocoee but also stipulates the School Board of
Orange County to pay for one (1) off-duty officer at one (1) elementary school.
Motion: Move to approve Emergency Item #1, renewing the School Resource
Officer Agreement with Orange County Public Schools. Moved by Commissioner
Oliver, seconded by Commissioner Firstner; Motion carried unanimously.
Emergency Item #2 - Approval for Additional Services in the Amount of $7,800 to Effect
Design Changes Directed by the City and to Extend the Contract Time to,the End of the
Construction Schedule—Change Order No.3. (Support Services Director Butler)
City Manager Frank briefly explained before them is Change Order No. 3 for the Lakefront
Park Improvements project for additional design services of$7,800 required of S&ME.
Motion: Move to approve Emergency Item #2, Change Order No. 3 for the
Lakefront Park Improvements Project. Moved by Commissioner Wilsen, seconded
by Commissioner Grogan; Motion carried unanimously.
City Manager Frank further announced the following:
He has spoken with staff in regard to the next phase of the Downtown and Lakeshore Park
Improvements and how this will affect the Annual Christmas Tree Lighting ceremony and
festivities. It was concluded that with all the construction, it would be best to not have anything
more than the parade this year. Commissioner Wilsen confirmed that what he is asking is for
them to table the annual festivities for one year with the exception of the Christmas Parade.
Further information on the construction timeline was provided by Parks and Recreation Director
Johnson and Support Services Director Butler. Consensus of the City Commission was
to table the Holiday Lighting event until 2019. Mayor Johnson asked that the canceling
of this event please be posted on the website and OGTV to notify the residents.
Mayor Johnson inquired if there have been discussions regarding the City purchasing the Gettys
property. City Manager Frank shared that the City recently received an unsolicited proposal
from the owner and is interested in the property. This proposal is significantly less than the
proposal they received several years ago. If the City Commission is in agreeance, then the City
will need to get an appraisal.
Motion: Move to approve appraisal of the Gettys Property. Moved by
Commissioner Wilsen, seconded by Commissioner Firstner.
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Regular City Commission Meeting <
October 16,2018
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City Manager Frank advised the City will be doing a lot of appraisals this year and would
recommend that the City Commission allow up to $3500 from the Contingency Fund be set aside
for the appraisals.
Amended Motion: Move to approve up to $3500 from the Contingency Fund for 1
appraisal. Moved by Commissioner Wilsen, seconded by Commissioner Firstner;
Motion carried unanimously.
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Original Motion with Amendment: Move to approve appraisal of the Gettys
Property and up to $3500 from the Contingency Fund for appraisal. Moved by
Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried
unanimously.
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COMMISSIONERS ANNOUNCEMENTS - 6:46 PM
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Commissioner Grogan—None E
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Commissioner Wilsen—None
Commissioner Firstner—None
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Commissioner Oliver—None
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Mayor Johnson — 1) The City of Ocoee is holding its 11th Annual Haunted House on Fridays
and Saturdays - October 19tH, 20th, 26th, and 27th. The Haunted House is located at 951 Ocoee
Apopka Road. Admission is $5.00 and doors will open at 7:30 PM - 11:00 PM. 2) A reminder
that the City's Annual Ocoee Founders' Day Golf Tournament will be held on Friday, October :
26th, hosted at the Forest Lake Golf Club in Ocoee. Registration begins at 11:30 AM and play p
commences with shotgun start at 12:30 PM. Entry Fees include: green fees, cart, range balls, and
dinner. Prizes will be awarded. 3) The Ocoee Police Department is participating in the National I
Prescription Drug Take Back on Saturday, October 27t , from 10:00 AM- 2:00 PM. Residents
can bring their medications for disposal to the Ocoee Police Headquarters during those hours for
this free service. 4) The West Oaks Mall is hosting Mall-O-Ween on Wednesday, October 31st,
from 4:00 PM — 6:00 PM. This is a free, safe, and fun event for the kids to interact with the 1
Ocoee Police Department. There will also be Trick-or-Treating at participating retailers. 5) The
next City Commission meeting scheduled for November 6th has been canceled. I'
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CONSENT AGENDA- 6:48 PM
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Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -#9.
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Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion
carried 5-0.
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Regular City Commission Meeting
October 16,2018
1. Approval of the Minutes for the Final Budget Hearing held September 26, 2018, and
the Regular City Commission Meeting held October 2,2018. (City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval to Ratify the Appointment of the Fifth Trustee to the General Employees'
Pension Board of Trustees. (City Clerk Sibbitt)
Trustees for the Pension Board serve four-year terms. Two of the trustees are appointed by the City
Commission,two are elected from the employee body,and the fifth trustee is chosen by those four trustees and
presented to the City Commission to ratify the appointment as a ministerial act. At their meeting dated
September 11, 2018,the Pension Board appointed Bob Briggs to serve as the fifth trustee for a four-year term
to expire on September 30,2022.At this time no other applications were received for serving on the board.
Approved on Consent. Motion carried 5-0.
3. Approval of Forest Lake Estates Phase 2 Plat and Developers and Homeowners
Association Agreement for Upgraded Streetlights. (Development Engineer Womack)
The Forest Lake Estates Subdivision is located on the north side of Clarcona-Ocoee Road, east of Adair Street
and adjacent to the Forest Lake Golf Course. The property is identified as Parcel Number 05-22-28-2854-20-
000.The total area of the parcel amounts to approximately 28.954 acres.This plat is required in order to create
126 lots for the second phase of the residential subdivision, associated right-of-ways for public streets and
tracts for open space and recreation. The plat also includes easements for emergency vehicle access, drainage,
and other public utilities. The developer has chosen to install upgraded streetlights and has prepaid Duke
Energy the capital installation costs for 57 streetlights. Forest Lake Estates Phase 2 is platting prior to
receiving a Certificate of Completion; therefore, the developer is typically required to provide a Surety
covering the outstanding proposed improvements as approved in the Ocoee Pines Preliminary/Final
Subdivision Plan(now Forest Lake Estates). However, Phase 2 of the subdivision is nearly complete and is in
the process of completing the final items to be issued a Certificate of Completion for the site work. The
Developer will be providing the City with a Maintenance Agreement with Letter of Credit covering the public
improvements in the near future. It is expected that the Certificate of Completion for the Phase 3 site work will
be issued within the next few months. Therefore,a Platting Surety will not be required.
Approved on Consent. Motion carried 5-0.
4. Approval to Award Bid #B18-05 Wastewater Treatment #2 Operations Building
Expansion. (Purchasing Agent Tolbert)
This project involves a one-story, approximate 2,500 square foot expansion to the existing Wastewater
Treatment Facility#2 Operations Office Building, selective demolition of the restrooms and(2) offices in the
existing portion of the building. The new expansion will house new offices, an open office area for office
cubicles/workstations, (2) new unisex restrooms and shower room. In addition to architectural work, services
shall be provided for civil, mechanical, electrical, plumbing, fire protection, and structural engineering, and
landscaping. The alternate base bid is the cost for the contractor to procure and construct all the building
(interior and exterior) electrical work, as shown in the contract documents, including electrical drawings. All
work for the project shall be constructed in accordance with the drawings and specifications prepared by
Rhodes +Brito Architects. Staff recommends that the City Commission Award Bid#B 18-05 for construction
of the Wastewater Treatment #2 Operations Building Expansion to Brodway Contracting in the amount of
$368,000.00.
Approved on Consent. Motion carried 5-0.
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Regular City Commission Meeting
October 16,2018
5. Approval to Renew Microsoft Enterprise License Agreement. (Support Services
Director Butler)
On October 20, 2015, the Mayor and City Commission approved a three-year Enterprise Agreement with
Microsoft through Software House International (SHI). The term of that agreement is set to expire. The City
has the option to update its agreement for another three years. The cost of the renewed agreement is
$52,651.80 per year for three years at our current equipment level. The Microsoft platform and its software is
used by the entire City for communication, printing, electronic storage, remote access, systems management,
and virtualization. The renewal of the agreement maintains the City's Microsoft server licenses, including
Microsoft Exchange, which hosts the City's email accounts, and SQL server, which is the database
management system for many of the City's enterprise applications. The licenses provide for the latest versions
of software, cumulative updates, and technical support. While cost of individual licenses has increased, the
City has been able to decrease the number of server licenses needed through employing consolidated storage,
thus reducing the overall maintenance cost. The agreement is reviewed annually.
Approved on Consent. Motion carried 5-0.
6. Approval to Transfer Funds from Lakefront Park Improvements Phase 1 to
Lakeshore Center Expansion in the amount of $131,180.18 in order to Advance
Construction Needed for Founders' Day Operation. (Support Services Director
Butler)
Construction of electrical distribution to serve the stage and event sponsor tents is part of the scope of work for
Phase 1 of the Lakefront Park Improvements project; however, the City Commission recently accepted staffs
recommendation to reject the single bid received for this phase of the project. Although the Phase 1 work is
being rebid, it cannot be completed in time for Founders' Day 2018. Accordingly, staff has used the available
contingency budget in the Lakeshore Center project to add minimally to the scope of that adjacent project so
that those elements needed for next month's event are put in place during October. Those contingency funds
need to be replenished by transferring funds from the Lakefront Park Improvements Phase 1 project budget to
the Lakeshore Center Expansion project budget.
Approved on Consent. Motion carried 5-0.
7. Approval of Cost-Share Grant from St. Johns River Water Management District for
the Retrofitting of the Windermere Groves Subdivision with Reclaimed Water.
(Utilities Director Smith)
The Utilities Department (UD) submitted two applications to St. Johns River Water Management District
(SJRWMD) for inclusion in SJRWMD 2018 Cost-Share Grant Program. The submitted applications are
requesting grant funding for the retrofitting of The Hammocks Subdivision and the Windermere Groves
Subdivision. SJRWMD accepted both applications and ranked the Windermere Groves application high
enough to receive matching funds of one-third (33%) of the original estimate. Furthermore, SJRWMD
forwarded both applications with a recommendation to Florida Department Environmental Protection(FDEP)
for additional funding. UD staff has not received notification from FDEP of possible funding. The UD plans to
resubmit The Hammocks Subdivision for a SJRWMD 2019 Cost Share Grant. The Windermere Groves
Reclaimed Water Retrofit Project will provide reclaimed water to 128 homes, one daycare center, and the
development common areas for nondomestic use. This will offset 1.1 million gallons per month of reclaimed
water withdraw. The project cost estimate calculation on the grant application is $413,599.91 with a 33%
matching amount of$136,487.97. A revised estimate, based on current construction costs, has escalated the
previously mentioned project cost estimate to$510,000.
Approved on Consent. Motion carried 5-0.
Regular City Commission Meeting
October 16,2018
8. Approval of Change Order No. 1 for Bid #B18-03 Kimball Area Water Main Upgrade
Project. (Utilities Director Smith)
The Kimball&Malcom Area is classified as the Peach Lake Manor Subdivision,circa 1960,as per the Orange
County Property Appraiser. The residents of this area are currently on septic tanks, and their only access to
water comes through outdated 6-inch Asbestos Cement (A.C.)/Polyvinyl Chloride (PVC) and 2-inch
galvanized water mains with most meters in their backyard. The Utilities Department has countless issues with
A.C. and galvanized types of pipe material; and with the existing water main located in the backyard, gaining
access to them is sometimes difficult. Although these pipes do provide safe drinking water, they are reaching
the end of their service life, which has been evident through main breaks in recent years. In 2016,the Utilities
Department planned and designed the upgrade of the water mains in the Kimball & Malcom Area with three
separate phases for construction (Plan Sheet L1). With a budget of$600,000 in the fiscal year of 2017/2018,
the City of Ocoee decided to bid the Phase #1 of the Kimball & Malcom Water Main Upgrade Project and
designate it as the Kimball Area Water Main Upgrade Project since the estimated cost of the first phase is
$500,000. City Commission awarded the first phase of the project to Central Florida Tapping and Construction
Services, Inc. (CFT) in the amount of $344,097.00 on July 17, 2018, which is approximately 57% of the
budget. Staff is recommending the approval of Change Order No. 1 to move forward with the construction of
Phase II which will fix an operational issue and abandon the water main underneath the railroad crossing
saving the City$800 per year by eliminating an annual franchise fee with Pinsly Railroad.
Approved on Consent. Motion carried 5-0.
9. Approval of One Year Extension of Federal Lobbying Services Agreement with
Alcalde& Fay,Ltd. (Assistant City Manager Shadrix)
The City uses the services of the Washington-based bi-partisan lobbying firm Alcalde & Fay for federal
lobbying services. During its most recent solicitation(2016)the City ranked Alcalde &Fay number one based
on its proposal, and ultimately used Global Business Development for one year prior to executing a one year
contract with Alcalde & Fay for fiscal year 2017. Based on recent strides made with several issues, most
notably the movement towards legislation unifying the City's zip codes to the Ocoee zip code of 34761, staff
feels that a one year extension is warranted. The existing contract expired on September 30, 2018, and this
request is to use existing budgeted funds to cover the month of October and to fulfill the City's obligations
($5000/month plus reasonable reimbursable expenses) of the attached contract beginning November 1, 2018
for a period of one year.
Approved on Consent. Motion carried 5-0.
FIRST READING OF ORDINANCES— 6:48 PM
10. First Reading of Ordinance for Alli Property -- 735 Center Street Annexation
Rezoning; Project No(s): AX-06-17-61 & RZ-17-06-02. (Second Reading and Public Hearing
scheduled for November 20, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.)
(City Planner Rumer)
The subject property is located on the south side of Center Street, 450 feet east of Orange Avenue.The parcel
is approximately +/- 0.68 acres and contains one existing single-family residence. The Applicant is rezoning
the property from Orange County R-1 "Low-Density Residential" to City of Ocoee R-1A "Single-Family
Dwelling" as a condition to receive connection to City potable water. The subject property is considered
contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north-
south. Orange County has been notified of this petition in accordance with Section 171.044(6) FS and
Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement.
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
Regular City Commission Meeting
October 16,2018
City Attorney Cookson read the titles of the Ordinances.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on November 20, 2018 at 6:15 PM or soon
thereafter.
SECOND READING OF ORDINANCES—PUBLIC HEARING - 6:50 PM
11. Second Reading of Ordinance for Innovation Montessori — 2336 Fullers Cross Road
Annexation and Rezoning; ProjectNo(s): AX-07-18-74 & RZ-18-07-11 (Advertised in the
West Orange Times on Thursday, October 4, 2018 and Thursday, October 11, 2018)',
(City Planner Ruiner)
The first reading of this ordinance was held on October 2, 2018. The subject property is located on the south
side of Fullers Cross Road, 870 feet west of the intersection of Fullers Cross Road and North Lakewood
Avenue. The parcel contains two single-family dwellings consisting of 1,744 SF and 880 SF. The school has
purchased the property in order to plan future expansions.No expansion is proposed with this application. The
property will not be used as single-family and will be used as recreational fields and may from time to time be
used for overflow parking. The subject property is located within the Ocoee-Orange County Joint Planning
Area (JPA) and is being considered for annexation as outlined in the JPA Agreement. The Applicant is
concurrently requesting rezoning of the property to A-1 "Agriculture".Orange County has been notified of this
petition in accordance with Section 171.044(6) FS and Subsection 13-A of the City of Ocoee-Orange County
Joint Planning Area Agreement.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
City Planner Rumer presented a brief PowerPoint presentation describing this proposed
Innovation Montessori Annexation and Rezoning for a future expansion of the existing school.
The subject property is located on the south side of Fullers Cross Road, 870 feet west of the
intersection of Fullers Cross Road and North Lakewood Avenue. The lot has two existing single
family homes. The school has purchased the property in order to plan future expansions. No
expansion is proposed with this application. The property will not be used as single-family and
will be used as recreational fields and may from time to time be used for overflow parking. The
Applicant is concurrently requesting rezoning of the property to A-1 "Agriculture".
City Attorney Cookson read the title of the ordinances.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
a) Second Reading of Annexation Ordinance
Motion: Move to adopt Ordinance No. 2018-036, Innovation Montessori — 2336
Fullers Cross Road Annexation; Project No: AX-07-18-74; Moved by
Commissioner Grogan, seconded by Commissioner Firstner; Motion carried
unanimously.
Regular City Commission Meeting
October 16,2018
b) Second Reading of Rezoning Ordinance
Motion: Move to adopt Ordinance No. 2018-037, Innovation Montessori — 2336
Fullers Cross Road Rezoning; Prosect No: RZ-18-07-11; Moved by Commissioner
Grogan, seconded by Commissioner Oliver; Motion carried unanimously.
REGULAR AGENDA - 6:54 PM
12. Award of RFP #18-001 Design-Build Services for New Ocoee City Hall, Stage 2
Design-Build Proposals and Price Proposals. (Purchasing Agent Tolbert)
The City of Ocoee, Florida (City), in conformance with the Consultants' Competitive Negotiations Act
(CCNA), Florida Statutes Section 287.055, and the policies and procedures of the City of Ocoee, solicited
sealed proposals from design-build(DB) firms to propose the design and construction of the New Ocoee City
Hall. The City utilized a two-stage RFP process to procure these services:
Stage 1 - Pre-Qualification: Six responses were received from DB firms. Following a review by the
Evaluation Committee appointed by the City Manager on July 17,2018,the City Commission approved staffs
recommendation to pre-qualify the three(3)short-listed DB firms to advance to Stage 2 of this RFP to propose
a specific design for a stated price in Stage 2 of this procurement process.
Stage 2 - Design/Construction and Price Proposals: Only the pre-qualified and short-listed firms from Stage 1
of this RFP were invited to submit design/construction proposals and price proposals based on the project
design criteria authored by Zyscovich Architects. The eligible firms were given approximately six(6)weeks to
prepare a design proposal and a sealed price proposal for preparing the construction documents in a form
acceptable to the City in accordance with the proposed plans and specifications. The RFP—Stage 2 was issued
to the pre-qualified,short-listed DB firms on August 1,2018 and was publicly opened on September 11,2018.
The.Pre-Proposal Conference was held on August 14,2018 with three(3)proposals submitted.
Zyscovich Architects evaluated the three proposals for compliance with the design criteria package and
provided their reports to the Evaluation Committee. The three proposals were then evaluated and ranked by the
RFP Evaluation Committee. The public RFP Evaluation Committee meeting was held on October 2, 2018,
with the Evaluation Committee evaluating and ranking the firms on specific evaluation criteria, after hearing
presentations from all three responding firms and consulting with the design criteria firm, Zyscovich
Architects. The Evaluation Committee voted unanimously to rank the firms and recommended awarding the
top-ranked firm of Wharton-Smith,Inc.
Purchasing Agent Tolbert explained this item before them is the Evaluation Committee's
recommendation to award the design-build services for the new Ocoee City Hall. On July 17,
2018, the City Commission approved staff's recommendation to pre-qualify the three (3) short-
listed DB firms to advance to Stage 2 of this RFP to propose a specific design for a stated price
in Stage 2 of this procurement process. The public RFP Evaluation Committee meeting was held
on October 2, 2018, with the Evaluation Committee evaluating and ranking the firms on specific
evaluation criteria, after hearing presentations from all three responding firms and consulting
with the design criteria firm, Zyscovich Architects. The Evaluation Committee voted
unanimously to rank the firms and recommended awarding the top-ranked firm of Wharton-
Smith, Inc.; and further, authorizes staff to proceed with contract negotiations with the selected
firm for the pre-construction services which will subsequently be brought back before the City
Commission for approval.
Support Services Director Butler was asked to explain the specifics of the Stage 2 procurement
process. It was emphasized that the design-build firms were required to design a product based
upon the design criteria package without the ability to speak with staff in the City. Support
Services Director Butler further explained this was a design competition to see who could most
Regular City Commission Meeting
October 16,2018
closely recognize the needs and design criteria that were specified. He further emphasized what
is being presented this evening will not be the final design as there are several more decision
points which include negotiating a contract so they may begin the design process. Once they
negotiate a contract then they will proceed with pre-construction services which will allow
Wharton-Smith, Inc. to sit with each of the elected officials individually as well as City staff to
look at the design process. He further summarized the final steps required before City staff can
move forward with construction.
Services Director Butler introduced Danny Gordon, Principal in Charge, HuntonBrady, and
John Lyons,Preconstruction Services Manager, Wharton-Smith.
Mr. Gordon provided a PowerPoint presentation which highlighted the organizational chart for
the design-build team, project significance, project cost benchmarking, preliminary project
schedule, design options, and opportunities for price reduction. During the presentation, Mr.
Gordon and City staff addressed any concerns or questions by the City Commission in regards to
the architectural elements and design of the building, building height, and project costs. It was
emphasized that the design option being presented this evening is not the final design plan.
Motion: Move to Award RFP #18-001 Design-Build Services for New Ocoee City
Hall, Stage 2 to Wharton-Smith, Inc., pursuant to the Evaluation Committee's
recommendation. Moved by Commissioner Firstner, seconded by Commissioner
Oliver; Motion carried unanimously.
STAFF ACTION ITEMS -None
COMMENTS FROM COMMISSIONERS - 7:2.5 PM
Commissioner Oliver— Shared he had some questions from residents regarding Founders' Day
and whether Bluford Avenue would be completed and open. Also, would Wi-Fi connection and
ATMs be provided? Public Works Director Krug addressed the question on Bluford Avenue,
stating it would be open. Commissioner Oliver inquired if power would be restored for the Bill
Breeze Park area. Support Services Director Butler shared that power is currently being
installed for the stage and several Sponsor/VIP tents. He advised there will not be power on
Lakeshore Drive as the RVs for the entertainers will be parked there. He also advised that Wi-Fi
services will not be provided as it is a large area. Acting Parks and Recreation Director
Johnson shared the food vendors will be relocated to the south side of the Lakeshore Center and
have been advised that power will not be provided. Most vendors tend to bring their own
generators, if needed. He also advised ATMs will be provided as has been done in the past.
Commissioner Oliver inquired if the City planned on boosting data signal for cellphones. He F
shared that there are carriers who will provide small towers to boost data signal during events,
and he recently had a conversation with a General Manager from T-Mobile who would like to
become an official carrier for Founders' Day. Support Services Director Butler shared they
have agreements with Sprint and Verizon who provide small towers during natural disasters, he
may be able to speak with Sprint and Verizon about providing services to Ocoee for special
events.
Regular City Commission Meeting
October 16,2018
Commissioner Firstner — Reminded residents to come out to the Haunted House and wished
everyone a safe Halloween.
Commissioner Wilsen — 1) Inquired if Lakeshore Avenue and Lakewood Avenue will be kept
as one-way streets when Bluford Avenue opens up. Police Chief Brown shared there have been
discussions and it was determined that they will review the traffic pattern once the road is open.
2) Announced there are two Haunted Houses in Ocoee for those interested. The City has their
Haunted House event as does the Ocoee Lion's Club. She hopes to see the residents at both
events.
Commissioner Grogan — Announced to the residents in District 1 who reside on Sabrina,
Kimball, Jamela, and Russell, to please be aware of the construction workers who will be present
to connect their water.
Mayor Johnson— 1) Inquired when the power lines are going underground on Bluford Avenue.
Public Works Director Krug shared a lot of the power lines are already underground, but he
does not expect the poles to be removed until after Founder's Day. 2) Inquired about the Fuller's
Cross Road Interlocal Agreement. Public Works Director Krug advised the City had a kick-off
meeting with the designer on October 1St. They are in the process of completing their schedule
and getting geo-tech and surveying started. 3) Inquired about the street lights on Ingram Road.
Public Works Director Krug shared street lights are funded for Ingram Road in this year's
budget and they have met with Duke Energy. 4) Asked for the current sponsorship received for
Founders' Day. Executive Assistant Sherry Seaver announced they have currently raised
$381,000 in sponsorship for Founders' Day.
Commissioner Oliver inquired about the traffic signal on Ingram Road/Clarcona-Ocoee Road.
Public Works Director Krug shared that the County has incorrect information on who is
responsible for that road. They were led to believe it is all City property, which it is not.
Currently, City staff is putting together crash data to re-approach the County to ask if they can at
least fund part of the traffic signal.
Mayor Johnson announced Ocoee Founders' Day will be on Friday, November 2nd and
Saturday, November 3`d. Friday night's entertainment will include Runaway June, Scotty
McCreery, and Jake Owen. Saturday night's entertainment will include Greg Warren Band,
Elizabeth Cook, Drake White, Easton Corbin, and Big & Rich. The event will also include
Fireworks which they have upgraded for the 25th Anniversary.
ADJOURNMENT—7:41 PM
APPROVED:
Attest: - i f O i •e
- to
Melanie Sibbitt, City Clerk 'us o