Item 01 Consideration of eCivis Grants Locator Software.
center of GOOd Li\.'.
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AGENDA ITEM COVER SHEET
Meeting Date: April 5, 2005
Item # ~
Contact Name:
Contact Number:
Subject: eCivis
Rob Frank
Reviewed By:
Department Director:
City Manager:
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Background Summary:
ECivis is a software program that allows local governments to locate available grant funding.
Issue:
The City of Ocoee can benefit by using this software to seek additional grant funding.
Recommendations
Staff recommends contracting with eCivis for a one-year period at a cost of $7,500 to have access to the software
and training for all City employees. It is recommended that the $7,500 be taken from Contingency to cover the
cost of this service.
Attachments:
Ecivis contract
Financial Impact:
The financial impact is $7,500.
Type of Item: (please mark with an 'x")
Public Hearing
- Ordinance First Reading
=== Ordinance Second Reading
Resolution
X Commission Approval
- Discussion & Direction
For Clerk's Deot Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
Original DocumenUContract Attached for Execution by City Clerk
== Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
City Man8R:er
Robert Frank
.-er.tt'1' of Good L .
8ti6
Commissioners
Danny Howell. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Nancv J. Parker. District 4
Mavor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Rob Frank, City Manager
DATE:
March 28, 2005
RE:
Ecivis Grants Locator Software
ISSUE
The City of Ocoee can benefit by using this software to seek additional grant funding.
BACKGROUNDIDISCUSSION
ECivis is a software program that allows local governments to locate available grant funding. The City has used
the service in the past and City staff would like to have it available again to seek additional grant money for
various programs and services.
The software allows City employees to search for grants by subject matter. The program provides the
application and all necessary criteria to know whether the City is eligible for the grant.
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eCIVIS
Date: 02/22/05
Reference No. 50262-1
GRANTS LOCATOR CONTRACT EXTENSION: Date ofSi!!Din!! to 2/28/06
City of Ocoee, FL
eCivis.com, LLC is pleased to extend your current contract of Grants Locator for an
additional year. All the terms and conditions of Contract number 20077, a copy of which is
attached, remain in effect, except for the following modifications:
1. Tenn: Date of Signing to 02/28/06
. Grants Locator - Federal, Florida and Foundation License
o 8 Courses from the "lmproying Your Grant Skills" web-based
training sessions, included in Grants Locator Subscription
o 1 Specialized Grant Analysis, included in Grants Locator
Subscription and within six months of contract extension
o Web-based Training included for all users
2. Products & Services:
3. Fees:
4. Other Services:
5. Access Holders:
6. eCivis Contact:
7. Master Access Holder:
8. Payment Type:
9. Price Protection:
$7,500
DCommunity Based Organization & Library Patron Access: add $1,875
DOn-Site Training (one day, up to 3 classes, includes travel): add $1,500
Unlimited Accounts
Ginny-Marie Case, 626.578.6635
Robert Frank, City Manager
DInyoice
DPO#
DCredit Card
To Guarantee a Price-Protected Extension: This agreement will automatically
renew Grants Locator for additional calendar year(s) of365 days unless eCivis
receiyes written notification on or before the termination date. Notification must
be sent to eCivis at the address listed below. Fees will be calculated as the lesser of
the previous year's price plus 5% or the then current maximum price. Fees will be
invoiced and payment is due within 30 days of contract extension. Initial to agree
to the Price-Protected Extension option.
All Grants Locator contracts are a Y ear-to- Y ear except if the Price Protected
Extension option is selected. This offers an extension agreement and which must be
signed each year in adyance of the current contract termination date. No guarantee is
implied regarding a maximum price increase from year to year.
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150 East Colorado Blvd, SUite 215
Pasadena I CA 91105
1-877 -232-484 7
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eClvls
Between the following parties:
It is agreed by both parties that the terms of the Extension are stated as above and that all other terms and
proyisions of the Subscription Agreement remain in full force and effect.
Vendor Customer
eCivis.com, LLC City of Ocoee
150 E Colorado Boulevard, Suite 215 150 N Lakeshore Drive
Pasadena, CA 91105 Ocoee, FL 34761
(877) 232-4847 (Toll Free)
IN WIlNESS WHEREOF, the parties have executed this Agreement.
By:
eCivis.com, LLC
City of Ocoee, FL
Signature
Graham Forman
Vice President
10/8/2004
Signature
Print Name
Date
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150 East Colorado Blvd, SUite 215
Pasadena, CA 91105
1-877 - 232 -484 7