Item 07 Consideration to Approve Expenditure of $24,000 from the Stormwater Operating Contingency Funds for Repairs to the Culvert and Pavement on A.D. Mims Road, West of the Beech Center and Award Bid to T.D. Thomson Construction
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AGENDA ITEM COVER SHEET
Meeting Date: April 5, 2005
Item # 7
Contact Name:
Contact Number:
Bob Zaitooni
6002
Reviewed By:
Department Director:
City Manager:
Subject: Repair of Culvert & Pavement on A.D. Mims Road
Background Summary:
This project is intended to replace the cross culvert under A.O. Mims Road and repair the pavement at the crossing east
of the entrance to the Beech Center. The culvert failure and insufficient compaction has caused a noticeable depression
in pavement at this location. Staff obtained 3 written quotes for the project and recommends award to T.O. Thomson
Construction. The project will be funded from the Stormwater Operating Contingency Funds.
Issue:
City Commission to authorize funds and approve issuing a Purchase Order to T.O. Thomson Construction for $24,000.
Recommendations
Approve expenditure of $24,000 from the Stormwater Operating Contingency Funds the project and approve award to
T.O. Thomson Construction.
Attachments:
Three (3) Quotes
Financial Impact:
The funds are available from Stormwater Operating Contingency Funds with a balance of $54,195.
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
o Commission Approval
o Discussion & Direction
For Clerk's Deaf Use:
I:8l Consent Agenda
o Public Hearing
o Regular Agenda
D Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
3/ 'Z. &J I ())
.
i:2J N/A
o N/A
o N/A
City Mana2:er
Robert Frank
Commissioners
Danny Howell District 1
Scott Anderson, District 2
Rusty Johnson. District 3
Nancy J. Parker, District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Bob Zaitooni, Director or Public Works
DATE:
March 29, 2005
RE:
Repair or Culvert & Pavement on A.D. Mims Road
ISSUE
Should the Honorable Mayor and City Commission authorize $24,000 from Stonnwater Operating Contingency
Funds for the replacement of culvert and repair of the pavement on A.D. Mims Road; and approve award of
project to T D. Thomson Construction?
BACKGROUNDIDISCUSSION
This project is intended for the replacement the cross culvert under A.D. Mims Road and the repair of the
pavement at the crossing east of the entrance to the Beech Center. The culvert failure and insufficient
compaction has caused a noticeable depression in pavement at this location.
Staff has obtained three (3) written quotes from Ranger Construction Industries, Inc. (68,328.20), Conway
Underground Construction, Inc. ($23,898.52), and TD. Thomson Construction ($23,625.60) for the project and
recommends award to TD. Thomson Construction. The project will be funded from the Stonnwater Operating
Contingency Funds.
RECOMMENDATION
Staff respectfully requests that the Honorable Mayor and City Commission to approve expenditure of $24,000
from the Stonnwater Operating Contingency Funds for this project; and approve award of the project to T.D.
Thomson Construction.
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IV Inamson
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CITY OF OCOEE 3/11/2005
ATTN:BUDDYELMORE~TREET~STORMWATER
Repair Road & Pipe on A.D. Mi.s
T. D. Thomson Construction 407 w654-8388 Fax 407-654-8351
ITEM DESCRIPTION QUANTITY !Ui!! UNIT PRICE AMOUNT
1 Mobilization 1 lS $ 2,000.00 $ 2,000.00
2 Remove Pipe & Asphalt 1 LS $ 1,500.00 $ 1,500.00
3 105ta1l42" R.C.P. 56 LF $ 98.00 $ 5,488.00
4 Tie Ins 2 EA $ 600.00 $ 1,200.00
5 Replace limerock 1 LS $ 1,800.00 $ 1,800.00
6 Replace Asphalt 1 lS $ 3,500.00 $ 3,500.00
7 Testing 1 lS $ 900.00 $ 900.00
8 Cleanup 1 lS $ 1,500.00 $ 1,500.00
9 Traffic Control & lights 1 lS $ 1,800.00 $ 1,800.00
$ 19,688.00
20% OVERHEAD $ 3,937.60
GRAND TOTAL OF BID $ 23,625.60 I
NOTE SECTION*.....
City to supply permits
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Thomas D. Thomson President
11.Mar-05
Accepted By
Date
MRR-14-2005 09:49R FROM:
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Conway Underground Construction, Inc.
4129 Stonewall Drive, Orlando. Fl32612
Phone; 407-050-5554 FAX: 407.850-5571
Certified Undergound Contractor #1 ~2391 0
A Complete Underground Company
T o:City of Oooee
Oate:3-14-05
AttBuddy Elmore
RetAO Mimms Rd
cue Inc. will provide Insurance. Labor & Materials to perform the following Scope of Work:
MOBILIZATION:
Mobilization/Demobilization
MOT
Demo Removal
1 Ls
1 Ls
1 La
4,004.50
93 Sy
51 If
51 If
2 Ea
1 Ls
93 Sy
1 Ls
19,894.02
I J23.698.S21
5JORM SEWER SYSTEM f Niaht Work 6PM- SAM )
Demo RoadWay
Demo exist CMP
36" RCP
Connect to Exist Inlet
Dewatering ( Gravel Bed)
Base & Asphalt Repair
Plug Exi$t ReI' & Pump
'PROJECT TOTAL:
EXCLUSIONS
1. Certified As Builts
2. RelOcation of Exist. Utility Unes
3. Shoring & Roadway Protection
4. Well Point Dewatering
5. Density Testing
6. Permits & Fees
7. Well point Dewatering
All materials are guaranteed to be specified. This Scope of Work will be completed in workmanlike
manner according to standard practices.
Any changes or deviation from specifICations involving extra material or labor will be performed upon
written acceptance Of extt. eosts, above this proposal price. Net 30 O.ys
Accepted by:
Date:
Amount S
Thank You for the opportunity to bid this project, should you have any questions about this proposal,
please don't hesitate to call our office.
This proposal is good for Thirty (30) days. Plans Dated:
Conway Underground Construction. Inc.
Robert Gomer
Page 1
A D Mimms Rd Storm Repair
PROPOSAU Contract Agreement
Bid Numbor: 050308
To : Clly of Oeo08, Public Works
301 Mequlre Rd.
Ocoee, Fl. 34761
':sx407.90503176
Attn: Buddy Elmore
Date:
31712005
Job Name:
Location:
42" pipe replacB AD M1ms Rood
Ocooe
Phone:
407.905-3170
Wo horeby submll speclDcallans and ost/malos for:
Provide MOT crew and materials
Quanllty
o
o
o
1
o
o
o
Unit
LS
TN
TON
LS
EA
I.F
LF
Unit Price
$0.00
SO,OO
$0.00
$68,32820
SO.OO
$0,00
$0.00
extension
$0.00
SO.OO
$0.00
$68,328.20
$0.00
$0.00
$0.00
1
2
3
4
5
6
7
DO$crlpUon
Remove eKlstlng CMP, Replace
with 42" Rep. backfill with
flowabel fill, Mill 23' x 3D' and place
2" asphalt. 2 or 3 nights
Total
Nolus: 1. Prl&;o does nollnclude any englnoorlng !.ayoul. Tasting, As BullIS, Pormlt Fees, Maintenance
of Truffle, RonJng Straight Edge or Bonet.
2. PrlCD for prime Is based upon 8 minimum billing of $SOD.DO per trip to thu proJol:t.
3. Bid based on 1 MobHlzatlons for Asphalt. Eech additional mob to bo billed at $25DD each.
4. Contractor I Ownor ;tgtoes to pay Ranger for any ovor.runs at 550.00 per Ton.
5. BaslJ to bo stable. unyielding and graded to plan prior to Rangar beginning work.
6. this Quolallon was based on 110 Ibs per sy Inch and was basad on using Rap materiel.
7. Bid based on all work being perfOmllld Monday through Friday. (Daytime with no hour restrictions)
8. Final paymont to be based on actual Quantltles as determined by measurement ~n complcUon of work.
All matorlalls guaranteed to be as spec\nod. An work lD be completed In a wotkmanllke manner aCCOrding 10 standard
pracl1ces. Any alterations ar deviation from above specifications Invohllng olrtra costs win be executed only upon wrltten
orders and win bocome an extm ct1erge Dver and abovo tho BstlmBte. All agraements conllngunt upon sttlkes, accidents.
or delays beyond our conlrol. Owner to carry fire, IOmGdo, end other nocessary Insurance. Our workers are fully cDverad
by Workman's Componuatlon Insurance, This Praposalls COI'ItIngont upon accepleble and vorl \0 pro flnat'l"9.
NOTE: This Proposal may be withdrawn by us
If not ac:coptod within Thirty (30) days. SubmltlBd by:
$68.328.20
PLEASE SIGN AND RETURN ORIGINAL UPON ACCEPTANCE.
fJPONexECUTION OF THIS PROPOSAl. TI-lIS DOCUMENT BECOMES A CONTRACT.
ThG abovo prlCOS, spoclflcaUOTls end conditions are satisfactory and are hereby accepted. You are authorized 10 do the work
specified. Payment wnl bB made within 10 days of compleUon and mlm\hly pRlgro" payments will be mede by the 1 Dth of
the month for work porfonned In the prevIous month. In tho ovont th;t ;mount herein shDwn /s not paId whon duo, Inlorost
at tho highest le;(II rata per annum shall accumulato on total due. All costs of calladlon shall bo paid by the CUSlOmer
Including reasonablD attornoy foes,
Accepted by Client:
Authorized Signature: Dato:
Accopted by Ranger Constructlan Industries, INC.
Authorized Signature
DaIB:
Credit Approval:
1200 Elboc Way, Winter Garden, Florida 34787, Phone (407) 656-9255, Fax (407) 656-3188