Item 15 Discussion re: Mosquito Control
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AGENDA ITEM COVER SHEET
Meeting Date:
March 15, 2005
15
Item #
Contact Name:
Contact Number:
Bob Zaitooni
6002
Reviewed By:
Department Director:
City Manager:
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Subject: Discussion- Mosquito Control
Background Summary:
On February 1,2005, staff requested direction from City Commission for the implementation of a mosquito control
program. After discussion, staff was directed to bring back a report outlining a program for the remainder of fiscal year
2004-05 for $50,000. Clarke Mosquito Control has now provided a program based on Seminole County Contract rates
up to $50,000, which is attached to this staff report.
Issue:
Consider a mosquito control program and provide direction for staff.
Recommendations
Staff recommends postponement of the mosquito control program at this time and to consider the program for fiscal
year 2005-06 budget.
Attachments:
Proposal from Clarke Mosquito Control
Financial Impact:
Clarke Mosquito Control has provided a proposal for up to $50,000. However, the balance of the General Fund
Contingency is very low at this time ($118,000 through March 1, 2005) with the storm and hurricane season still to
come.
Type of Item:
D Public Hearing
D Ordinance First Reading
D Ordinance First Reading
D Resolution
D Commission Approval
[gJ Discussion & Direction
For Clerk's Deot Use:
D Consent Agenda
D Public Hearing
D Regular Agenda
D Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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D N/A
D N/A
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Commissioners
Danny Howell. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Nancy J. Parker. District 4
Mayor
S. Scott Vandergrift
City Manager
Robert Frank
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Bob Zaitooni, Director of Public Works
DATE:
March 7, 2005
RE:
Discussion- Mosquito Control Program
ISSUE
Should the Honorable Mayor and City Commission approve $50,000 from General Fund Contingency for a
mosquito control program in the current fiscal year?
BACKGROUNDIDISCUSSION
On February 1,2005, staff presented a mosquito control program proposed by Clarke Mosquito Control for the
remainder fiscal year 2004-05. City Commission directed staff to bring back an agenda item outlining a
program not to exceed $50,000. Clarke Mosquito Control has now provided a proposal based on piggybacking
Seminole County's contract rates to provide a program to the end of the fiscal year.
Since the last meeting, staffhas contacted Orange County Mosquito Control to inquire in regards to their
program in Ocoee area. Orange County will provide service as needed based on sampling traps and as requested
by the City.
An analysis of the current year's General Fund Contingencies indicates a low balance ($118,000 as of March 1)
with the storm and hurricane seasons still to come. Based on budgetary constraints, staff recommends
postponing a mosquito control program in the current fiscal year and work towards a program for the upcoming
2005-06 budget. However, in order to address supplemental needs now in the heavy mosquito season, the City
Commission may wish to consider securing the services on an as needed basis as determined by the Public
Works Department for up to $10,000 from the General Fund Contingency.
RECOMMENDATION
Staff respectfully recommends postponement of a Mosquito Control Program at this time and to consider
funding the program in fiscal year 2005-06 budget.
CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC.
PROFESSIONAL SERVICES OUTLINE FOR
THE 2005 CITY OF OCOEE
ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM
Phase I. GENERAL SERVICES
The 2005 Environmental Mosquito Management Program includes the
following services:
A. Educational Brochures
B. Mosquito Hotline Citizen Response - (800) 443-2034
C. Comprehensive Insurance Coverage
D. Program Consulting and Quality Control Services
Phase II. ADULT MOSQUITO MANAGEMENT
The program includes the following services:
A. Adult applications will consist of thirteen (13) separate
applications from April through September of 2005. Each application will
consist of an Ultra Low Volume (ULV) performed by truck or ATV.
1. Ultra Low Volume applications will utilize a truck or ATV that
will spray Anvil or synthetic pyrethroid. It will be driven on all
streets listed on the current map throughout the city.
B. An arbovirus surveillance and monitoring program will consist
of two (2) Adult Mosquito Light Traps. The pair of light traps will be set
weekly from April through September, for a total of (26) twenty-six times.
1. The two Adult Light Traps will be strategically located
through out the city to monitor the overall mosquito population as
well as the species associated with each trap. Client will receive
weekly reports containing relative data on trap counts and species.
CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC.
PROFESSIONAL SERVICES OUTLINE FOR
THE 2005 CITY OF OCOEE
ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM
PAGE TWO
I. Service Guarantee. Clarke Environmental Mosquito Management,
Inc. is committed to providing The City of Ocoee with environmentally
sound services. Clarke will respond to and resolve all verbal or written
concerns from community officals and residents over program
effectiveness.
II. Program Payment Plan. For Parts I and II as specified in the 2005
Professional Services Outline, the 2005 program price is $50,000.00.
Price reflects the Seminole County pricing of $36.94 per mile for
ULV spraying, and operation rate for surveillance. Payments for
services will be billed on a monthly basis according to the schedule
below. (Purchase orders can be cut for quarterly or annual payment if
desired by the city.)
4/1/2005
5/1/2005
6/1/2005
$8,333.33
$8,333.33
$8,333.33
7/1/2005
8/1/2005
9/1/2005
$8333.33
$8333.33
$8333.35
III. Approved Contract Period and Agreement.
L~J 2005 Season
Call Pete Deglomine to schedule each additional application outside the time
parameters of the original contract.
City of Ocoee
Name:
Title:
Date:
Signature:
For Clarke Environmental Mosquito Management, Inc.
Name: Pete Deqlomine Title: Control Consultant Date:2-3-05
CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC.
SERVICE GUARANTEE AND AGREEMENT FOR
THE 2005 CITY OF OCOEE
ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM
PAGE TWO
Signing and Returning the copy of this authorization form will authorize Clarke
Environmental Mosquito Management, Inc. to perform only the services stipulated
within the limits of this cost estimate unless otherwise stated. Written or Verbal
authorization for each treatment will be secured from your designated
representative before treatment will ensue.
AUTHORIZATION CONTACT:
NAME: OFFICE #:
ADDRESS: HOME #:
CITY: CELL I PAGER:
STATE: FAX#:
ZIP CODE: EMAIL:
ALTERNATE AUTHORIZATION CONTACT:
NAME: OFFICE #:
ADDRESS: HOME #:
CITY: CELL I PAGER:
STATE: FAX#:
ZIP CODE: EMAIL:
INVOICES SHOULD BE SENT TO:
NAME: OFFICE #:
ADDRESS: HOME #:
CITY: CELL I PAGER:
STATE: FAX#:
ZI P CODE: EMAIL:
SITE CONTACT:
NAME: OFFICE #:
ADDRESS: HOME #:
CITY: CELL I PAGER:
STATE: FAX#:
ZIP CODE: EMAIL:
Please fill-in all information and fax to:
Clarke Environmental Mosquito Management, Inc.
(407) 944-0709 fax number
Mail original contract to Clarke Offices